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Faculty Compliance Module III: Information Security

Every university employee is responsible for safeguarding both the university information system and the data it contains.

Electronic files that contain restricted or confidential data must be encrypted or stored in the university data center (UPPS 04.01.01).

The university automatically applies patches for operating systems (e.g. Mac, Windows), and application, anti-virus, and anti-spyware software. If you use a personal computer in conjunction with your university account, you need to perform these updates to keep university information safe.

Best Practices for Passwords and Accounts:

  • Follow the university standards for passwords and PINs
  • Use separate user accounts to control computer access
           Administrator (for downloading and installing)
           Normal user (for daily activities such as browsing, editing)

Best Practices for Mobile Devices and Media, including netbooks, laptops, PDAs, smart phones, USB drives, CDs or DVDs, or other devices or media that carry and store data.

  • Don't store confidential information on portable devices or media. If this is absolutely required,
        you must use encryption
  • Always use a password or PIN if this feature is available

Wireless Activities: Suggestions to help protect your wireless activities:

Wireless access at Texas State

  • Texas State University: (An open network). This network is not secured or encrypted.
        Due to the public nature and easy access by anyone, use it only for non-confidential
        activities.
  • Texas State WPA: (A secured, encrypted network). Requires a Texas State Net ID
        and password to log in and is protected from unauthorized access. The university
        recommends using this network.

Texas State University Policies