In SAP, each employee holds a position. Each position reports to a designated supervisor’s position. To request a change in the reporting relationship to a new supervisor’s position, please complete the Supervisor Change Request Form. This form is located under the Organizational Management header on the Human Resources Master Data Center web page located at http://www.hr.txstate.edu/hrmasterdatacenter.html. In order to complete the form, please refer to the information found by accessing the impacted employee’s PA20 records.
To view reporting relationships in SAP, please you can access the SAP transaction PPSS. At the SAP Easy Access Menu enter PPSS in the blank field; the following Display Structure screen will appear.
Follow these steps:
Click on the Expand option box to display the employee holding the position and any other positions that report to that employee.
If you do not see position numbers,
Position numbers will then be displayed.
(Accessible to SAP users who are assigned the Department Head role)
Using the PPOSE – Organization and Staffing Display transaction allows users to display/view all of the positions in their organization and the employees assigned to the positions.
Follow these steps:
NOTE: A Welcome message is displayed the first time you execute PPOSE. Thereafter, organizational
units are automatically displayed when you execute the transaction.
The Time Administrator for your department has access to SAP Transaction ZWFTS1. The transaction indicates the supervisor for the employee. Steps to take to access this transaction are as follows:
The results will display the employee’s current supervisor.
The supervisor should be the person who supervises and approves the work hours for the employee. To request a change in the reporting relationship to a new supervisor’s position, please complete the Supervisor Change Request Form. This form is located under the Organizational Management header on the Human Resources Master Data Center web page located at http://www.hr.txstate.edu/hrmasterdatacenter.html.
It is imperative that supervisor changes be implemented in a timely fashion. Any released time prior to the implementation cannot be rerouted. The time administrator for the department would then need to approve time entries for the employee(s).
Yes, you can access the SAP transaction P013D – Display Position
The following steps are to be completed:
The costing on the position almost always needs to match the costing on the person. Anytime a Change in Cost Distribution PCR is initiated for a person and it is a permanent change, you need to email Rosie Olivo email@example.com to change the costing on the position. If the costing on the position and the person do not match, the costing will revert to the costing on the position when it is vacated. Once completed, the changes require an overnight run to correct the encumbrances. Check the report the following day and verify data.