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Sample Employment Letters

The following templates are available to you, the hiring manager, to help communicate with your applicants and potential candidates through the hiring process.

OFFERING EMPLOYMENT TO APPLICANT

Once Equity & Access approves the selected applicant and the criminal history check is completed, Human Resources will contact the hiring manager with approval to make the employment offer. As, the hiring manager, prior to extending an offer of employment, refer to UPPS 04.04.03 Section 10 Section 10.01.

•  Standard-Recommended-for-Hire-Letter.docx

•  Offer-Letter-June-2016.docx

WHAT TO DO ON OR BEFORE THE EMPLOYEE'S FIRST DAY OF WORK

Provide your new hire with the welcome letter below to help them prepare for their first day. Verify with the new employee that he/she has completed all items on the New Employee Checklist.

•  Welcome-Letter-June-2016.docx

HOW TO COMMUNICATE WITH APPLICANTS YOU DO NOT HIRE

(Please note: Neither Human Resources or Equity & Access contacts those applicants who are not selected by the hiring manager. It is the responsibility of the hiring department to contact those applicants).

Communicating to an applicant (especially those who were interviewed) that he or she did not get the job is a courtesy that should be extended to each candidate through an email, phone call, or formal letter. It is a recommended but not required step that employers should take. This will help reduce their uncertainty about their status in the hiring process. As an organization we want to provide all potential candidates with a positive application experience and communicate with them where they stand in the hiring process.  

•  Standard-Decline-after-Testing-Letter.docx

•  Standard-Decline-after-Interview-Letter.docx