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Search our HR email archive to find previous announcements and updates related to HR information, services and policies.

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  • 9.1.2023 - 8.31.2024 Email Archive

    • Promote Employee Development Through Professional Certifications

      The Grow with Google program is now offered at Texas State University! This program offers a suite of free career certificates in fields like data analytics, IT, project management, and more. This is coming at the perfect time as we dive into the performance review process. Supervisors, this is a great opportunity to encourage your team to learn something new and support their professional development. 

      Hurry, though, we've got a limited supply of free certificates available until December 2024. Seize this chance to encourage your fellow Bobcats to increase their skill set!

      Other News and Announcements

      Career Development Workshop Series

      In honor of National Career Development Month, Human Resources is hosting a series of virtual workshops and networking sessions to allow Bobcat employees to expand their knowledge, skillset, and put what they learned into practice.

      The last session will cover professional networking with Ross Wood.

      • When: November 16, 2023
      • Where: Zoom
      • Time: 10:00 to 11:00 a.m.

      Please register through SF Learning to attend this course.

       

      Bobcat Buddies Program

      Considering the many organizational changes this past year, Human Resources has paused the program and will relaunch in Spring 2024. Our team will be providing updates on the status via our monthly email communications and the Bobcat Buddies website.

       

      Helping Your Team Manage Holiday Stress

      The holiday season is upon us. It is a time of joy but can also be a period of increased stress and loneliness for some. Remind your employees to make the most of the no-cost, confidential solutions provided by Bobcat Balance

      Services include:

      • counseling sessions
      • legal and financial consultation
      • work-life assistance
      • crisis intervention services
      • GuidanceTalksSM
      • Conflict Resources

      Learn more about how Bobcat Balance can help you and your employees.

      Supervisor Scenarios 

      Tips for managing employee relations:

      Here are some tips you can follow to encourage positive employee relations:

      • Be honest: Being honest with your team means communicating frequently and openly about policy or organizational changes and answering questions honestly. This can create an environment where employees feel comfortable discussing any possible issues with you.
      • Ensure understanding: Ensuring your team clearly understands company policies and has access to policy documents can help minimize confusion. Consider reviewing these documents and policies frequently so that employees learn what is acceptable and can refer to the documents if they have questions. Review the UPPS and TSUS policies for more information.
      • Have trust: If you're open, honest and have communicated policy and process information clearly, trust that your team has the tools they need to perform their duties. This trust can help motivate them and build your relationship, which can ensure they promptly report any employee relations issues.
      • Provide recognition: Recognition can encourage strong employee relations because you directly provide positive feedback. This can motivate your top performers and help others learn the standard of excellent performance. Explore the Employee recognition webpage or the UPPS 04.04.33 for information on employee awards. 

      Learning Resources

      If you’re faced with a supervisor scenario and need support, we’re here to help! Reach out for a consult with the Employee Relations team.

    • Immunity for the Holidays

      As the holiday season approaches and our schedules fill with festivities and cherished traditions, it's crucial to prioritize the well-being of our immune systems. Your immune system is your body's best defense against seasonal illnesses, ensuring you can fully enjoy this special time of year.

      Visit The Hive blog to learn more about boosting your immune system for a healthy holiday season.

      “Movember” Mustache Meet-Up @ the Arch 

      Movember is a time to raise awareness and funds for men's health issues - specifically prostate cancer, testicular cancer, mental health, and suicide prevention. Check the WellCats Teams Channel and website this month for information and resources related to men’s health. 
       
      Meet up for a group photo in blue at the Trauth-Huffman Hall Arch on Tuesday, November 14th at 11:15 a.m.  Grow your own mustache or wear one of ours! Props and prizes provided. 

       

      New Class! Stretch & Strengthen 

      Fridays | Noon - 12:45 p.m. | Jowers Gym 219 

       

      Stretch & Strengthen is a joint-friendly class focusing on enhancing flexibility, strength, and stability without causing excess strain. 

       

      Upcoming Events 

      PAN Cooking Class: Healthy Glow Meals - Holiday Edition 
      Friday, November 10 | Noon – 1 p.m.  

      Tuesday, November 14 | 3 – 4 p.m. 

      Thursday, November 16 | Noon – 1 p.m. 

      Walk & Talk 
      Wednesday, November 15 | Noon – 12:45 p.m. | Meet in LBJSC 3-4.1 

      Tuesday, December 5 | Noon – 1 p.m. 

       

      Managing End of Year Stress & Burnout 

      End-of-the-year burnout is real! As our workloads collide with holiday obligations, we can begin to feel like we’re dragging ourselves toward the finish line. It’s important to devote time to self-care and recovery. Here are a few of the resources that are available to employees: 

      ComPsych® GuidanceTalksSM 

      Monday, November 13 | Noon 

      The approaching holiday season brings many expectations. Often this makes us feel like we are being pulled in a hundred different directions. There are office parties to attend, family get-togethers to schedule, children’s holiday recitals, and gifts to buy. The holidays can be one of the happiest times of the year, yet they can also be one of the most stressful. Maintaining balance and keeping stress from overwhelming you are the keys to an enjoyable holiday season. This webinar provides an overview of common stressors people encounter during the holidays and offers “stress buster” tips to help you get the most possible enjoyment out of the season. 

      This training will help you: 

      • Identify ways to cope with emotional stressors of the holidays 

      • Describe how to control unrealistic expectations 

      • Identify your financial limits 

      • Describe important health considerations 

      Speaker: Marci Walton, Learning and Organizational Excellence Consultant, ComPsych 

       

      Upcoming ERS Webinars 

      Thursday, November 16 | 10 – 11 a.m. 

      Join Lacy Wolff from ERS and Jewell Smith from the Office of the Attorney General as they discuss strategies to embrace the holidays. In this fun and interactive webinar, you will receive tips to help you:  

      • remember what’s important this holiday season. 
      • give meaningful gifts that won’t break the bank. 
      • maintain mental and physical well-being. 
      • and enjoy your favorite holiday foods without feeling guilty.  

      We will also debunk some myths and common misconceptions about holiday weight gain!  

      Visit the ERS Wellness Events website to learn more. 

       

      Request A Well-Being Event 

      Did you know that WellCats delivers campus-wide events, classes, and presentations? Would you like a representative to join your next meeting for a stretch or movement break? 

       
      Fill out the request form and a wellness representative will contact you! 

       

       Have Questions About WellCats? 

      ‌Contact us at wellcats@txstate.edu 

    • Updates for the Dependent Child Tuition Benefit

      Dependent child tuition benefit applications are now open for the Spring 2024 semester. Visit the Dependent Child Tuition Benefit website to learn more and/or submit an application.

      We are also excited to announce that the Dependent Tuition program has been approved for Fall 2024 and that the amount has increased from 25% to 50%!

      For questions, please contact hr_tdc@txstate.edu.

       

      Career Development Workshops

      November is Career Development Month! Human Resources is hosting a series of virtual workshops and networking sessions to give Bobcat employees the opportunity to expand their knowledge, skills, and put what they learned into practice. 
       

      Join us for the first session on Goal Setting with Noel Fuller! This session will take place on November 2 from 2 - 3 p.m.
       

      Register now for this virtual workshop and future sessions through SuccessFactors Learning.

       

      A New Home for International Employment

      International hiring (except for J-1 scholars) has been moved to Human Resources. Departments seeking to hire and obtain employment authorization for international faculty and staff should reach out to Human Resources in advance of the offer so that we may assess the appropriate visa classification to pursue when inviting international employees to join your team. 

      If you have any questions, please email inationalemploy@txstate.edu or contact Human Resources.

       

      Off-season rentals with Campus Recreation

      Rent a watercraft from the Outdoor Center for half-off the regular price from Thanksgiving break to the beginning of Spring Break.

      • Canoes
      • Kayaks
      • Paddleboards

      Group Exercise and Climbing Center memberships are also half off for the remainder of the semester. For more information visit the Campus Recreation website.

       

      We Mustache You to Meet-up @ the Arch!

      November is a time to raise awareness of men's health issues - specifically prostate cancer, testicular cancer, mental health, and suicide prevention.

      Meet us at the Trauth-Huffman Hall Arch on November 14 at 11 a.m. for a group photo in BLUE. Grow your own mustache or wear one of ours! Props and prizes are provided.

       

      Holiday stress? No problem, Bobcat Balance can help!

      As we move forward into the holiday seasons, keep Bobcat Balance in mind. Bobcat Balance, our Employee Assistance Program (EAP), administered by ComPsych!

      This program offers no-cost, confidential solutions such as counseling, legal and financial consultation, work-life assistance, and crisis intervention services to all benefits-eligible employees and their household family members. With 24/7 support, resources, and information, Bobcat Balance is there whenever or wherever you need it.

      Learn more about how Bobcat Balance can help you today⁠⁠⁠⁠⁠⁠⁠!

       

      Upcoming Learning Opportunities | November

      Check out this month's featured training and courses:

      Visit our course calendar for a full listing of learning opportunities!

      Note: To participate in the courses above, please register through SF Learning. Look for the “SuccessFactors Learning/Performance” tile in SAP. Need help navigating SuccessFactors (SF) Learning? Visit our SF Learning User Guides website. If you require accommodations due to a disability, please call 512.245.7899 at least 72 hours in advance of the course.


       

    • Tips from the Training Corner

      Staff Performance Plans are now open! From now till December 1, TXST staff will be able to collaborate with their leadership to set goals and performance expectations for the upcoming year.  

                                       This is phase 1 of the Performance Review process.  

      Here are three tips to help prepare you for your Staff Performance Plan: 

      Be Self-Driven 

      When employees take the time to analyze their own performance and behavior, insight and improvements can be made. 

      Be Open for Discussion 

      Open communication can lead to increased engagement, more support, and a better relationship with your staff. 

      Set SMART Goals 

      By using the five elements in the SMART method, you’ll be able to create concise goals and action items that will keep you on track. Make goals specific, measurable, achievable, relevant, and time-based. 

      Visit our FAQs website for more information on Performance Management Planning and visit the HR Blog for a more detailed article on how to prepare for your Staff Performance Plan. 

       

      Other News and Announcements 

      Leadership Academy Nominations Open! 

      Nominations for the Spring 2024 Leadership Academy certificate program close November 1. This fun, collaborative, and informational program is designed to help you gain the tools and knowledge to enhance your leadership skills. 

      Visit the Leadership Academy website to learn more about the program. 

      Questions? Email leaders@txstate.edu. 

       

      Share Your Experience 

      Human Resources needs you! We are revamping our HR Essentials for TXST Managers certificate program to make a more comprehensive training program for supervisors. We would like to know: 

      What do you wish you had learned before becoming a TXST supervisor? 

      What training topics would help you become a better supervisor? 

      What are some things you have learned that you’d like to share with the TXST supervisor community? 

      Your support will help us improve our efforts on better preparing an individual for a management or supervisory role. 

      Homecoming for Bobcat Employees 

      The TXST Community invites you to join in the homecoming activities and traditions this October 22-28! 

      Show off your Bobcat pride by participating in the university-wide office decorating contest, attending the spirit parade + pep rally, and more. 

      For more details and to sign up, check out the TXST Homecoming website. 

       

      Career Development Workshop 

      Did you know November is National Career Development Month? In honor of this, Human Resources is hosting a series of virtual workshops and networking sessions to give Bobcat employees the opportunity to expand their knowledge and skillset and put what they learned into practice. 

      During the sessions, employees will learn best practices and effective tips & tricks from campus experts for goal setting, professional networking skills, and time management. 

      We encourage you and your team to register for the sessions via SuccessFactors Learning and keep an eye out for more details soon.   

       

      Campus Community Clean Up 

      The Office of Sustainability and EHSREM created the My TXST My Home: A Cleaner Campus Starts Here campaign to foster a sense of pride and ownership in taking care of our campus and community. One way to join the campaign is to participate in Campus Clean Up events. 

      These events are a great opportunity to engage in team building, Bobcat pride, and environmental stewardship. Encourage your team to sign up for the upcoming Campus Clean Up! 

      When: October 24 at 3 p.m. 
       

      Where: Meet outside Blanco Hall 

       

      Supervisor Scenarios  

      Coworker disputes  

      Coworker disputes can range from clashes between personalities and physical altercations. Many times, these can happen if employees feel overwhelmed, unsure of their responsibilities, or have limited resources, or if two or more people have different personality types. You may notice a coworker dispute immediately, or an employee might approach you to ask for advice on how they should handle it. 
       

      To handle an employee dispute, consider the following steps: 

      Meet with each employee: When you learn of a conflict, consider meeting with each employee to understand their perspective on issues to help identify the probable cause. In these meetings, you may ask each person how they think you can resolve the issue. 

      Document the issue: Consider writing a memo with the date of the incident, when you met with the employees and the details of the dispute. This can help provide a reference if any future conflicts arise. 

      Alert Human Resources: Human Resources may have designated conflict-resolution procedures. They often can provide you with additional advice on company policy if there are any standards you might follow. 

      Determine a plan: Whether it's separating two employees from a project or creating a schedule where they can share resources, consider creating a plan and communicating it to the employees. Try to communicate your clear expectations for each employee and ensure they agree to your terms. 

      Follow up: After the conflict, consider following up with each employee to learn if your plan resolved the issue. Try to continue monitoring the effectiveness of your solution and ask each frequently how they feel about the situation to help avoid future conflicts. 

      If you’re faced with a supervisor scenario and need support, we’re here to help! Reach out for a consult with the Employee Relations team. 

    • Real Talk on Self-Care 

      Friday, October 20 | 12 – 1 p.m.  
      Zoom ID:  817 3141 5970  

      If you roll your eyes every time you hear someone talk about self-care, then this talk is for you! Strategies to reframe self-care will be provided.  

      Please RSVP for this event. 

       

       WellCats Annual Survey 

      The WellCats leadership team is committed to continuous improvement. As such, we periodically send out a campus-wide survey to get your input about your wellness needs and to collect feedback regarding WellCats, the Texas State Employee Wellness Program. Your input is important in helping us continue to shape the program to meet your needs and interests. This survey is anonymous. Information obtained is recorded in such a manner that respondents cannot be identified. Thank you for your time and feedback! 

       

      2023 Bobcat Bene-Fest 

      When: October 12, 2023  
      Time: 10 a.m. to 2 p.m. 
      Where: LBJSC Ballroom 
       
      Bobcat Bene-Fest is a fair for all benefits-eligible employees to explore all the employee benefits TXST has to offer. From health screenings to benefit walkthroughs, join us and fall in love with your TXST benefits. No registration is required to attend. 

      This fair will provide employees with the opportunity to: 

      Take an in-depth look at your benefits 

      Bring your questions straight to our experts 

      Interact directly with benefits vendors 

      Receive your flu shot (registration not required*)! 

       

      *You must bring your HealthSelect medical ID, HealthSelect prescription drug program ID and your employee ID. If you are enrolled in the HealthSelect of Texas plan, you must have a PCP on file with BCBSTX. If you do not have a PCP on file with BCBSTX, you may be billed. 

      "On Wednesday We Wear Pink" in October 

      October is Breast Cancer Awareness Month. Join us by wearing PINK every Wednesday in October! Meet up for a group photo in pink at the Trauth-Huffman Hall Arch on Wednesday, October 18th at 2:30 p.m. 

       

      SRC Subsidized Membership 

      Pickleball, you say? Looking to start a wellness plan or exercise program? Already following an established routine, but open to new opportunities and a convenient location? 

       
      The SRC has everything you need for an active lifestyle! With membership, you’ll be able to take advantage of the 20,000 square foot weight and cardio room, swimming pools, or enjoy a climate-controlled indoor track. You can also check out equipment for our courts to play basketball, volleyball, indoor soccer, and yes, Pickleball. 

       
      Sign-up is easy and flexible! Subsidized semester memberships are available to all benefits-eligible employees for $80 with optional payroll deduction. For an additional cost, you can join Group Exercise Classes, workout with a personal trainer, or ascend the towers in the Climbing Center. 

       
      Staff and faculty are also invited to participate in any of our staff programming including team-building courses at University Camp or Fit-for-Hire, a private group fitness session with our fitness and wellness director. 

       

      Coming Up in October 

      Friday, October 13 | Noon – 1 p.m.  

      Friday, October 27 | Noon – 1 p.m.  

       

      Walk & Talk: Taste the Rainbow 
      Thursday, October 19 | Noon – 12:45 p.m. | Meet in LBJSC 3-4.1 

      The weather is getting cooler, and it is the perfect time to go on a group walk! Join October’s Walk and Talk where we will be discussing how to eat the rainbow! 

       

      This is a great opportunity to get some steps in for the Walktober challenge with your colleagues. A refreshing snack will be provided afterwards to power you through the rest of your workday. Hope to see you there! 

       

      Upcoming ERS Webinars 

      October 17-19 | 9 a.m. - 3 p.m. 

      The Virtual Wellness Fair provides opportunities for state employees to Adapt & Thrive by connecting and engaging with experts and resources to increase health awareness and overall well-being. This is a multi-agency event. All employees and higher education institution employees that work for the state of Texas are welcome to attend! 

      Register for the week and attend as many events as you like! 

      Visit the registration page to learn more. 

       

      Request A Well-Being Event 

      Did you know that WellCats delivers campus-wide events, classes, and presentations? Would you like a representative to join your next meeting for a stretch or movement break? 

       
      Fill out the request form and a wellness representative will contact you! 

       

      Connect With Us! 

      Contact us at wellcats@txstate.edu 

    • Benefit from the Bene-fest! 

      Come and attend Bobcat Bene-Fest, a fair to explore and fall in love with your TXST benefits.  

      Benefits-eligible employees are invited to take an in-depth look at your benefits, ask questions, and interact directly with the vendors. You will also have opportunities to: 

      Get your Flu Shot!  

      Get an onsite checkup! (Sign up now with our partners at Catapult Health!)   

      Looking for other free checkups? Sign up for a free hearing screening! (limited spots available)  

          

      Mark your calendar now for the 2023 Bobcat Bene-Fest!  

      When: October 12, 2023   

      Time: 10 a.m. to 2 p.m.  

      Where: LBJSC Ballroom 

      Check Your Check 

      Oct. 2 marked the first payday of FY24. You should always review your paystub in the SAP Portal, but if you are going to be selective about it – review this one! Is your pay what you expected? Are your benefits correct? Is your Federal Withholding, correct?  

       Summer enrollment changes are effective with this pay cycle. Made a change and it is not reflected? Let us know as soon as possible as summer enrollment corrections must be submitted by Oct. 15. 

       

       HR Connections 

      Our next HR Connections event is on October 17 at 10:30 a.m. Mark your calendar so, you do not miss important updates and fun announcements from Human Resources and our campus partners!  

      Visit the HR Connections website for more information. 

       

      Leadership Academy Nominations are Open! 

      Nominations are now open for the Spring 2024 cohort of the Leadership Academy Certificate Program. Nominate yourself or a fellow Bobcat employee to participate in this unique, transformative leadership preparation experience. Nominations will be open until November 1, so act now! 

      Visit the HR website to learn more. For questions, contact leaders@txstate.edu. 

       

       New SAP Function for Supervisors 

      A new feature has been added to the SAP Portal for employees who approve other’s time entries (including student employees) under the Approvals menu. The “Create Time Approval Substitute” tile allows employees with time approval responsibilities to assign a temporary substitute to approve time entries on their behalf. This function is useful for supervisors who will be out of the office for a certain amount of time, such as extended vacation, FMLA, etc. Simply interact with the new tile and identify your substitute.  

       Please note, this feature is only for time approval and does not impact performance plan routing or replace the need for a supervisor change in org management.  

       Questions? Please contact the HR Benefits team at hrbenefits@txstate.edu. 

       

      Coming Soon 

      Did you know November is National Career Development Month? In honor of this, Human Resources is hosting a series of virtual workshops and networking sessions to give Bobcat employees the opportunity to expand their knowledge skillset and put what they learned into practice. 

      During the sessions, employees will learn best practices and effective tips & tricks from campus experts for goal setting, professional networking skills and time management. 

      Stay tuned for more details! 

       

      Homecoming for Bobcat Employees 

      Join in the homecoming activities and traditions this October 22-28! 

      Show off your Bobcat pride by participating in the university-wide office decorating contest, attending the spirit parade + pep rally, and more. 

      For more details and to sign up, check out the TXST Homecoming website. 

       

      Upcoming Learning Opportunities | July 

      Check out this month's featured training and courses: 

       

                            Visit our course calendar for a full listing of learning opportunities! 

       

      Note: To participate in the courses above, please register through SF Learning. Look for the “SuccessFactors Learning/Performance” tile in SAP. Need help navigating SuccessFactors (SF) Learning? Visit our SF Learning User Guides website. If you require accommodation due to a disability, please call 512.245.7899 at least 72 hours (about 3 days) in advance of the course. 

    • New Performance Plan Updates 

      As previously announced, the Performance Plan (and corresponding review) has been fully redesigned to maximize efficiency and effectiveness. This redesign has three major updates including a new timeline, improved workflow, and other performance assessments. 

       To better support our fellow Bobcat employees during this period of transitions and departmental reorganizations the Performance Plan launch has been delayed to October 1st. 

       Please visit the Performance Management website for more information and view the updated timeline below. 

       
       
       
       
       
       

      Date: 

       
       
       
       
       

      Action: 

       
       
       
       
       

      October 1, 2023 

       
       
       
       

      2023 – 2024 Staff Performance Plan Launch 

       
       
       
       
       

      December 1, 2023 

       
       
       
       

      2023 – 2024 Staff Performance Plan is Due 

       
       
       
       
       

      January – February 2024 

       
       
       
       

      2023 – 2024 Mid-Cycle Review Period 

       
       
       
       
       

      April 1, 2024 

       
       
       
       

      2023 – 2024 Staff Self-Assessment Begins 

       
       
       
       
       

      May 31, 2024 

       
       
       
       

      2023 – 2024 Staff Performance Review is Due 

       

      Other News and Announcements 

       

      HireRight Update 

      HireRight, our current vendor for Form I-9 Employment Eligibility Verifications and E-Verify is going through a system integration with Gryphon HR. While the change was meant to be seamless to the end user, the company is currently experiencing service interruptions. For questions or concerns, please contact Talent Acquisition via email at talent@txstate.edu. 

       

      Team Building Opportunity 

      Walktober is a team-based challenge and an opportunity to bond with colleagues. This physical activity program is a fun and inspiring way to move more. You can enjoy the challenge on a personal level or choose to create or join a team (4-5 members per team). 

      Learn more on the Walktober website. 

      Registration is open now until October 6 

       

                                                               Employee Alumni Event 

      Are you or a member of your team an alumnus of SWT/TXST? If so, we hope you can join us at next week’s Putt Pub event. The TXST Alumni Association and TXST Human Resources invite you to a night of friendly competition with a free round of mini golf! 

      When: Thursday, September 28, 2023 

      Time: 5 to 7 p.m., 

      Where: Putt Pub (307 S. LBJ Drive, San Marcos, TX, 78666) 

      Attendees will be expected to purchase their own beverages, but water and light refreshments will be available while supplies last. RSVP Today! 

       

       

      Leadership Academy Nominations Open Soon! 

      Nominations for the Spring 2024 Leadership Academy certificate program will open October 2. This fun, collaborative, and informational program is designed to help you gain the tools and knowledge to enhance your leadership skills. 

      Visit the Leadership Academy website to learn more about the program. 

      Questions? Email leaders@txstate.edu. 

       

      Share Your Experience 

      Human Resources needs you! We are revamping our HR Essentials for TXST Managers certificate program to make a more comprehensive training program for supervisors. We would like to know: 

      What do you wish you had learned before becoming a TXST supervisor? 

      What training topics would help you become a better supervisor? 

      What are some things you have learned that you’d like to share with the TXST supervisor community? 

      Your support will help us improve our efforts on better preparing an individual for a management or supervisory role. 

      Fall in Love with Your TXST Benefits 

      Encourage employees to join us for a transformative experience at the Bobcat Bene-Fest. The Bobcat Bene-Fest is a fair to explore all the benefits TXST has to offer benefits-eligible employees. From health screenings to benefit walkthroughs, join us and fall in love with your TXST benefits. 

      What to expect: 

      Discover a wide array of vendors dedicated to enhancing different aspects of your life. 

      Immerse yourself in in-booth demonstrations. 

      Take part in hands-on activities. 

      Receive free health screenings, including the opportunity to get your flu shot. 

      Mark your calendar now for the 2023 Bobcat Bene-Fest! 

      When: October 12, 2023 

      Time: 10 a.m. to 2 p.m. 

      Where: LBJSC Ballroom 

       

      Homecoming for Bobcat Employees 

      The TXST Community invites you to join in the homecoming activities and traditions this October 22-28! 

      Show off your Bobcat pride by participating in the university-wide office decorating contest, attending the spirit parade + pep rally, and more. 

      For more details and to sign up, check out the TXST Homecoming website. 

       

      Supervisor Scenarios  

      Maxine is a seasoned Texas State Manager and just finished sending her assessment for the Performance Review process to Richard, her direct report. Richard noted that Maxine has rated him much lower than he expected to be rated and disagrees with her comments on his performance this year. What should Richard do? 

       
       

      A. Call Maxine’s boss and complain. 

      B. Take note of the discrepancies and bring them to the 1:1 meeting. 

      C. Complain to everyone else in the office. 

      D. Ignore Maxine’s comments. 

       
       B. The purpose of the 1:1 meeting is to compare and discuss the comments and feedback. Richard should come prepared to have a conversation with Maxine about the work he has done and what goals and tasks he has achieved over the year. 

       
       If you’re faced with a supervisor scenario and need support, we’re here to help! Reach out for a consult with the Employee Relations team 

       

    •   Discover Your Journey  

      Our WellCats theme for this year is Discover Your Journey.  There are numerous ways to live a fulfilled life and the WellCats team is here to support you on your journey.  We will be bringing you lots of information and content this year to support you.  Please let us know how we can best support you to live your best life.  Happy journeying! 
       
      Visit The Hive blog for more articles, stories, and event recaps! 

       

      Step Up to a Healthier You with Walktober 

      Save the Date for our Fall fitness challenge: Walktober! 

      Take advantage of autumn’s cool temperatures and spectacular views in this team-based fitness challenge. You’ll go on a virtual color tour through vibrant landscapes and fun events — while boosting energy, improving mood, and making walking a priority. You can enjoy this challenge on a personal level or create/join a team of 4-5 people.  

      Logging activity is simple using your favorite tracking device or the Step Converter tool. Delicious recipes, inspiring articles, interactive message boards, motivating daily emails, and more help keep you moving! Registration opens Monday, September 18. 
       

        

      Save the Date: 2023 Bobcat Bene-Fest 

      Join us for a transformative experience at the Bobcat Bene-Fest. The Bobcat Bene-Fest is a fair to explore all the employee benefits TXST has to offer. From health screenings to benefit walkthroughs, join us and fall in love with your TXST benefits. 

      What to expect: 

      Discover a wide array of vendors dedicated to enhancing different aspects of your life. 

      Immerse yourself in in-booth demonstrations. 

      Take part in hands-on activities. 

      Receive free health screenings, including the opportunity to get your flu shot. 

      Mark your calendar now for the 2023 Bobcat Bene-Fest! 
       
      When: October 12, 2023  
      Time: 10 a.m. to 2 p.m. 
      Where: LBJSC Ballroom 
       

      "On Wednesdays We Wear Pink" in October  

      October is Breast Cancer Awareness Month. To help raise awareness of the impact of breast cancer join us by wearing PINK every Wednesday in October! Meet up for a group photo at the UAC Arch on Wednesday, October 18th at 2:30 p.m. 

        

      Free Hearing Screening Clinics 

      Taking care of your hearing health is taking care of your total health. Whether you have noticed a change in hearing sensitivity or are ready to establish your baseline hearing status, please schedule a screening! 
       
      The Speech-Language-Hearing Clinic on the San Marcos campus invites faculty and staff to complimentary hearing health screenings on October 10th & 11th in Encino Hall. 
       
      Individuals with previously diagnosed hearing loss should forgo this event & contact Courtney McKenzie (Audiologist) for a different type of appointment. If you have already participated in this screening event in the past, please skip this signup & leave slots available for new signups only. 

        

      Coming Up in September  

      PAN Cooking Class: A Food Journey – Trying New & Exotic Foods: Friday, September 22 | Noon – 1 p.m.  

      Wellness Education Series: Discover Your Journey: Friday, September 15 | Noon – 1 p.m. | Zoom ID 837 0002 3534 

      Please RSVP for this event. 

       

      Upcoming ERS Webinars 

      Wednesday, September 20 | 10 – 10:45 a.m. 

      As a HealthSelectSM participant, you have access to a variety of health and wellness resources, including webinars presented by the Blue Cross and Blue Shield of Texas Wellness Team. 

      This webinar includes information on: 

      Well onTarget® wellness portal, 

      Health Assessment, 

      self-management programs, 

      personalized coaching, 

      trackers and apps, 

      Blue PoiSM, 

      Fitness Program, and 

      weight management programs. 

       

      Visit the ERS Wellness Events website to learn more. 

       

      Request A Well-Being Event 

      Did you know that WellCats delivers campus-wide events, classes, and presentations? Would you like a representative to join your next meeting for a stretch or movement break? 

      Fill out the request form and a wellness representative will contact you! 

       

       Have Questions About WellCats? 
       

      Contact us at wellcats@txstate.edu 

    • New Performance Plan Updates

      As previously announced, the Performance Plan (and corresponding review) has been fully redesigned to maximize efficiency and effectiveness. This redesign has three major updates including a new timeline, improved workflow, and other performance assessments. 

      To better support our fellow Bobcat employees during this time of transitions and departmental reorganizations the Performance Plan launch has been delayed to October 1st.

      Please visit the Performance Management website for more information and view the updated timeline below.

      Date:

      Action:

      October 1, 2023

      2023 – 2024 Staff Performance Plan Launch

      December 1, 2023

      2023 – 2024 Staff Performance Plan is Due

      January – February 2024

      2023 – 2024 Mid-Cycle Review Period

      April 1, 2024

      2023 – 2024 Staff Self-Assessment Begins

      May 31, 2024

      2023 – 2024 Staff Performance Review is Due

       

      Step Up to a Healthier You with Walktober

      In this team-based challenge, you’ll go on a virtual tour through vibrant landscapes and fun events — while making walking a priority. Delicious recipes, inspiring articles, interactive message board, motivating daily emails, and more help keep you moving!

      Learn more on the Walktober website.

      Registration begins September 18.

       

      Employee Alumni Event

      The TXST Alumni Association and TXST Human Resources are collaborating on a fun event at Putt Pub to celebrate employee alumni for their service to their alma mater. Join us for a night of friendly competition and a free-round of mini-golf!

      • When: Thursday, September 28, 2023
      • Time: 5 to 7 p.m.,
      • Where: Putt Pub (307 S. LBJ Drive, San Marcos, TX, 78666)

      Save the Date Bobcat Bene-Fest 2023

      Bobcat Bene-Fest is a fair for all benefits-eligible employees to explore all the benefits TXST has to offer. Take an in-depth look at your benefits, participate in free health screenings, flu shots, receive benefit walkthroughs from our experts, and more!

      • When: Thursday, October 12, 2023
      • Time: 10 a.m. to 2 p.m.
      • Where: LBJSC Ballroom

       

      Mark your calendars and get ready to fall in love with your TXST benefits.
       

      Vision Plan Updates

      Effective September 1, EyeMed is the new administrator of the State of Texas Vision plan.

      All employees enrolled in the vision plan through TXST will receive a welcome packet from EyeMed in the mail that includes more details about this transition.

      Employees can also read more about this transition on the ERS Website.

       

      Back the Bobcats Block Party

      The Bobcat Community is invited to join us for the Back the Bobcats Block Party brought to us with the support of the San Marcos Chamber of Commerce and Texas State University First Lady Beth Damphousse.

      • When: Friday, September 15, 2023
      • Time: 6 p.m.
      • Where: North Street (216 North St, San Marcos, TX 78666)

      For more alumni events, visit alumni.txst.edu.

       

      Wednesdays in October, We Wear Pink

      October is Breast Cancer Awareness Month. Join us by wearing PINK every Wednesday in October.

      On Wednesday, October 18th at 2:30 p.m., meet at the Arch for a group photo in pink!

       


      Upcoming Learning Opportunities | September

      Check out this month's featured training and courses:

      Visit our Course Calendar for a full list of September learning opportunities! 

  • 9.1.2022 - 8.31.2023 Email Archive

    • Getting Real About Food Waste

      Food waste is inevitable in today's world, but each of us can individually make important strides to reduce our contributions. Implementing waste-reducing strategies can be a great first step to help our wallet, better utilize the foods we purchase, and support global sustainability efforts!

      Visit The Hive blog for more article, stories, and event recaps.


      Bobcat R.O.A.R. Games Recap

      We enjoyed seeing so many employees reach out and reconnect with their colleagues for a day of fun-spirited competition! Thank you to all our campus partners who helped bring this event to life.

      More photos and videos from the event will be available on the Bobcat R.O.A.R. website soon.


      July Employee of the Month | Denise Wagner

      Congratulations to WellCats champion, Denise Wagner, on being selected as the July 2023 employee of the month!

      Whether she’s creating applications to improve business processes on campus or breaking a sweat at a WellCats class, Denise’s positive energy, determination, and work ethic inspires those around her every day.

      Head over to the HR blog to read our interview with Denise and hear how WellCats has impacted her life!


      Summer Group Exercise Schedule Ends Tomorrow

      The Summer 2023 Group Exercise Schedule ends Friday, August 11. The fall semester begins Monday, August 21.

      The fall class schedule is coming soon! Check out our Video Library for class recordings and exercise demos to keep you moving.


      Focus Group Opportunity: We Need Your Help!

      We're looking for faculty and staff to participate in a focus group to gain insight into the healthy opportunities available at TXST. Your ideas and input will help us learn how our well-being efforts can be improved to deliver the best results for all.

      • When: September 19, 2023
      • Time: 11 a.m. - Noon
      • Where: Virtual (Link will be provided after participants register)

      If you’re interested in participating, please email the Well-Being team.


      Free Fridays at the SRC!

      ‌May 19 - August 18 | During business hours

      Free Fridays are back! Faculty and staff (non-members) can use the Student Recreation Center on Fridays for FREE (including Open Swim)! Please bring your TXST ID card and check in with the front desk staff. Open swim is available from 6 - 8 a.m. & Noon – 2 p.m..


      Coming Up in August

      ProActive Nutrition (PAN) Cooking Class: Plant Forward Recipes

      • Friday, August 11  | Noon – 1 p.m.
      • Friday, August 25  | Noon – 1 p.m 


      Upcoming ERS Webinars

      Nutrition Connect Community: Affordable Nutrition Strategies

      Tuesday, August 22 | 10 – 10:15 a.m.  

      Healthy eating is key to a healthy life! The Employees Retirement System of Texas and Blue Cross and Blue Shield of Texas (BCBSTX) invite you to talk about nutrition topics and share your successes and challenges.


      Request A Well-Being Event

      Did you know that WellCats delivers campus-wide events, classes, and presentations? Would you like a representative to join your next meeting for a stretch or movement break?

      Fill out the request form and a wellness representative will contact you! 
       

    •  Merit Eligibility & Compliance Trainings

      As a reminder, the following courses (if originally due by May 31) must show as complete in SuccessFactors (SF) Learning by end of day on August 31 to maintain merit eligibility:

      • TXST Cybersecurity Training 
      • Tools for an Ethical Workplace 
      • Preventing Harassment and Discrimination (EEO & Title IX) 

      Employees can check completion status by reviewing our SF Learning user guide on Accessing Course Certificates and Learning History. Supervisors are encouraged to review the SF Learning supervisor’s guide to learn how to check team completion statuses.

      Please contact the Talent Development & Communications team or visit the FY24 Merit and Salary Adjustments website if you have questions.

       

      Bobcat R.O.A.R. Recap

      We had a roar-ing time at our first ever Bobcat R.O.A.R. games! 

      Eighteen cleverly-named teams turned out to compete in events such as mixed relay races, Tug-of-war, and Noodle Baseball. Keep your eyes on the Bobcat R.O.A.R. website for recap photos and videos soon.

      Special thanks to Athletics, Health & Human Performance, IT, Campus Recreation, and WellCats for helping bring this event to life!

       

      TXST Walking Trail Survey:

      The Results Are In!

      Thank you to everyone who cast their vote in our “Name that Trail” poll. The official name of the new TXST San Marcos campus walking trail will be:

       Ajehuac Yana (Sacred Springs) Trail

      Our team will continue to collaborate with campus partners to bring this trail to life in the coming months. Keep an eye out for more communications (and walking trail signage) in the near future!
       

      Questions?

      Contact the HR Team at 5.2557.

       

      Employee of the Year

      Celebration Updates

      Celebrations such as the employee of the year and admin professionals luncheons are being paused as we work together with campus partners to revamp employee appreciation events. We look forward to unveiling some new and exciting programs later this fall.

      Stay tuned for more details!

       

      Staff Ombudsperson Update

      Noel Fuller, Assistant Director for the First-Year Advising Center, is now serving as the Staff Ombudsperson for TXST.

      Visit the Ombuds Services website to learn more about how TXST Ombudspersons can help resolve challenges in the workplace.

       

      Hiring Process Updates

      The hiring process just got a little easier with two updates: a new background check consent process for prospective employees and a new digital offer letter for selected candidates. 

      With the new streamlined process, hiring managers will no longer need to provide a signed background check release form in PeopleAdmin. Prospective employees will receive this form via automated email from our background check vendor and provide electronic consent. 

      Following hiring best practices, selected candidates will now receive a digital offer letter from PeopleAdmin after the recommendation for hire has been approved. To ensure a smooth implementation, hiring managers are encouraged to contact the Talent Acquisition team to learn more about this new feature. 

       

      Focus Group Opportunity:

      We Need Your Help!

      BlueCross BlueShield is looking for faculty and staff to participate in a focus group to gain insight into the healthy opportunities available at TXST.

      Your ideas and input will help us learn how our well-being efforts can be improved to deliver the best results for all.

      When: September 19, 2023
      Time: 11 a.m. – Noon
      Where: Virtual (link will be provided upon registration)
       

      If you’re interested in participating, please email the Well-Being team.

       

       TXST Alumni Association

      Game Day Events

      The Bobcat Community is invited to join us for our many Game Day events this fall including Tailgates, a Lawn Party, and a Bobcat Brunch... oh my!


      For more details, visit the Alumni Association website.

       

      Employee Alumni Night | September 28

      The TXST Alumni Association and Office of Human Resources are collaborating on a fun event at Putt Pub to celebrate employees who are also TXST alumni for their continued services to their alma mater!
       

      We hope to see you there!

       

      Featured Learning Opportunities | August

      Check out the following LinkedIn Learning Collections:

       

      For New People Leaders

      Learn the skills and knowledge necessary to manage a team effectively.

      Workplace Civility

      Explore the fundamentals of courtesy, politeness, and consideration in the workplace.

       

      Visit the Learning Resources website for more LinkedIn Learning collections!

       

      Note: Need help navigating SuccessFactors (SF) Learning? Visit our SF Learning User Guides website.

    • New SuccessFactors Learning Manager Reports   

      Exciting news! SF Learning now offers Manager Reports which allows supervisors to view their employees' learning assignments and history. We encourage you to use this new feature to verify your team members’ compliance status prior to the September 1 deadline, as compliance reports will run EOD on August 31.  

      Visit our SF Learning Supervisor User Guide for detailed instructions.  

      Contact hr_tdc@txsate.edu for questions. 

      Pregnant Workers Fairness Act   

      The Pregnant Workers Fairness Act (PWFA)  

      Went into effect on June 27, 2023 and offers guidelines on providing reasonable accommodations for pregnant workers.  

      Visit the EEOC website for more details. You can also explore other parent-friendly resources by visiting the Becoming A New Parent website. 

      Contact the well-being team if you have questions or need assistance. 

       

      Salary Review Process Steps 

      FY24 Merit increases (for non-grant positions) must be implemented via SAP using the “ZSALREV” transaction code. For detailed instructions, please review the 2023-2024 Salary Review Process guide.  

      Please contact hr@txstate.edu if you need assistance. 

       

      Bobcat R.O.A.R.  

      Let the games begin! Our first ever Bobcat R.O.A.R. event will take place on July 27. We encourage employees to attend and cheer on their colleagues who are participating in the day’s fun activities.  

      Free snow cones will be provided to all faculty and staff while supplies last...no participation required! 

      Please contact wellcats@txstate.edu if you have any questions. 

       

      Training Spotlight:  

      Mental Health First Aid  

       Facilitated by Certified Mental Health First Aid Instructors from Hill Country MHDD Centers. This training is designed to teach you and your team the skills to recognize signs of mental health distress and support those in need. Check out the Mental Health First Aid video for a preview of what to expect. 

      Keep your eye on the course calendar for upcoming course dates this fall.

       

      Worker’s Compensation  

      As a reminder, TXST employees may be entitled to worker’s compensation if an injury or illness occurs within the scope of an employee’s job duties. Supervisors must report all workplace injuries or illnesses to Environmental, Health, Safety, and Risk Management within 24 hours of being notified by an employee. Guidelines, reporting instructions, and required documentation can be accessed on the Worker’s Compensation website 

      Please contact Kat Beamer at 5.1569 if you have questions or need assistance.

       

      Save the Date: 

      Bobcats at the Ballpark  

      Enjoy discounted tickets and Thirsty Thursday drink specials for Bobcats at the Ballpark. Don Coryell, Director of Athletics, will be throwing out the first pitch. Sit with your fellow Bobcats by selecting seats in section 113.  

      This will be an ‘all-Texas State Night’ with Texas State Alumni, Texas State Round Rock campus, and the Office of Admissions. 

      Date: July 20  

      Time: 7:05 p.m. 

      Visit the Alumni Association website for more information about the event 

    • What Moves You?

      Do you feel stressed at work? Experiencing some amount of stress is inevitable, and stress can be a good thing when it drives you to meet your daily challenges or goals. 

      However, it is important to constantly check with yourself to ensure that stress doesn’t become overwhelming to the point that you become burned out. This month’s blog post is all about the causes of burnout and how to prevent it

      Visit The Hive blog for more articles, stories, and event recaps.

       

      Save the Date: Bobcat R.O.A.R. Games!

      Thursday, July 27 | Jowers Gyms 101 & 102

      Reach Out and Reconnect” at the first annual Bobcat R.O.A.R Games. Eighteen teams registered to compete this year! 

      Everyone is welcome to attend as spectators to show support for your fellow Bobcats employees. There will be photo-ops, a medal ceremony, and free snow cones from Kona Ice after the games.

      New Afternoon Stretch Break Schedule

       

      Mondays & Wednesdays | 3:15 – 3:30 p.m. | WellCats Teams 

      This afternoon stretch break is designed to be done right at your desk! No equipment or special attire is needed. Each week we'll perform a variety of office-friendly stretches, targeting the areas where you need it most. 

       

      Free Fridays at the SRC!

      ‌May 19 - August 18 | During business hours

      Free Fridays are back! Faculty and staff (non-members) can use the Student Recreation Center on Fridays for FREE (including Open Swim)! Please bring your TXST ID card and check in with the front desk staff. Open swim is available from 6 - 8 a.m. & Noon – 2 p.m.

       

      Coming Up in July

       

      ProActive Nutrition (PAN) Cooking Class: On-The-Go Meals & Snacks

      Friday, July 14 | Noon – 1 p.m.  

      Friday July 28 | Noon - 1 p.m.

       

      Wellness Education Series: Addressing Burnout - Healthy habits for productive work!

      Monday, July 17 | Noon – 1 p.m. | Zoom ID 889 4980 8597

       

      An important part of wellness is stress management. Prolonged stress can have multiple negative effects on a person's physical, emotional, and mental health. When's the last time you took a minute to assess your stress levels? Do you have techniques for managing your stress? Are they effective? Attend this WES workshop to discover some key concepts and exercises for managing your stress! Please RSVP for this event.

       

      Upcoming ERS Webinars

       

      Fueling Foods: Nutrition for Pre & Post Workouts

      Tuesday, July 25 | 10 – 10:15 a.m.  

      Healthy eating is key to a healthy life! The Employees Retirement System of Texas and Blue Cross and Blue Shield of Texas (BCBSTX) invite you to talk about nutrition topics and share your successes and challenges. 

      Monthly sessions, featuring presentations by BCBSTX wellness consultants, can teach you how to incorporate foods into your daily routine to support your optimal health. Each month, you'll have the opportunity to connect with other participants and share your experiences. 

      Visit the ERS Wellness Events website to learn more. 

       

      Request A Well-Being Event

      Did you know that WellCats delivers campus-wide events, classes, and presentations? Would you like a representative to join your next meeting for a stretch or movement break? 

      Fill out the request form and a wellness representative will contact you

    •  Compliance Trainings Clarification

      As a reminder, effective with this year’s performance review, all faculty and staff employees must complete the following three required compliance training courses:   

      • TXST Cybersecurity Training  
      • Tools for an Ethical Workplace
      • Preventing Harassment and Discrimination (EEO & Title IX)  

      These courses (if the due date says May 31) must show as completed in SF Learning by August 31, as completion reports will be run on September 1. Assigned trainings and due dates can be found in the “My Learning Assignments” area of SuccessFactors Learning. Please review the Accessing Course Certificates and Learning History user guide to see step-by-step instructions on how to verify your completion history.

      For questions regarding required compliance training courses, please contact the Office of Institutional Compliance & Ethics.

       

      ORP Contribution Rates

      The State of Texas has announced that optional retirement plan (ORP) contribution rates will remain the same through FY25. Current ORP rates are as follows: 

      • Texas State Contribution: 6% 
      • Employee Contribution: 6.6%

      And as reminder, the TRS contribution rates for FY23 are:

      • Texas State Contribution: 8%
      • Employee Contribution: 8%

      The TRS rates will increase to 8.25% in FY24. View the TRS/ORP brochure or visit the HR website for more information about these programs. For questions, contact the HR Benefits team.

      Summer Insurance Enrollment Reminder

      Please remember to make any desired changes to your benefits by July 28. This is the one time per calendar year in which you can make insurance changes without having experienced a qualifying life event. 

      Visit the Summer Enrollment website or contact the HR Benefits team for more information. 

       

      ‌Employee of the Month | June 2023:

      Candice Mongellow

      Performing Arts Operations Manager | College of Fine Arts & Communications

      Though she's never on stage or in the spotlight, Candice's work ethic behind the scenes helps support countless shows, ceremonies, and performances at TXST.

      Head to our blog to check out our latest Q&A with the June 2023 Employee of the Month winner, Candice Mongellow!

      Free Upcoming Financial Webinar

      Fidelity Investments is offering a variety of free online webinars this summer that cover topics such as: 

      • Investing for Beginners 
      • Five Money Musts 
      • Navigating Market Volatility  

      Visit the Fidelity NetBenefits website to create an account and register for a session you’re interested in. 

      July HR Connections

      Join us for our next HR Connections event on July 18 from 10:30 to Noon. Don't miss out on important updates from Human Resources and our campus partners.

      Visit the HR Connections website for more information.

       

      Dependent Child Tuition Benefit Update

      Dependent child tuition benefit applications are now open! 

      If you wish to apply for the new dependent child tuition benefit this Fall, visit our Dependent Child Tuition Benefit website to learn more and/or submit an application. 

      For questions, please contact hr_tdc@txstate.edu.

       

      Upcoming Learning Opportunities | July

      Check out this month's featured training and courses:

       

      Featured Webinar:

      “Leading with Authenticity”

      This training will examine the components of authentic leadership: self-awareness, internalized moral perspective, balanced processing, and relational transparency.

      Date: July 24

      Time: Noon

      Visit the ComPsych website to register.

       

      Other Upcoming Courses:

    • FY24 Merit and Salary Adjustments 

      As announced in President Damphousse’s June 16 Memo, Texas State will fund merit and salary increases for eligible faculty and staff. Please keep the following details in mind: Only benefits-eligible employees who are 75% FTE or more qualify for the 2% salary adjustment.  The merit increase eligibility wait period for staff has been shortened to include those who have completed 6 months (instead of 1 year) of eligible service. 

      Visit the FY24 Merit website for more information regarding eligibility. Contact Human Resources at 5.2557 if you have questions. 

      Other News and Announcements 

      Senate Bill 222 

      Senate Bill 222 was recently passed which outlines paid parental leave for various institutions. This bill does not apply to employees working in higher education.  

      If you have any questions regarding your TXST benefits, please reach out to hrbenefits@txstate.edu. If you are a new parent, check out the New Parent Support that our Well-Being team offers.

      Bobcat R.O.A.R. Event 

      “Reach Out and Reconnect” at the first annual Bobcat R.O.A.R Games! Bobcat R.O.A.R is a day of play and friendly competition for all employees.   

      When: Thursday, July 27   

      Where: Jowers Gyms 101 & 102 

      Come out and participate in this challenging but fun team-building opportunity for your department. 

      Supervisor Scenarios  

      Scenario: Marisol is the manager of a small team. Marisol has noticed that one of her employees has been calling out a lot recently. They have been saying things like, “My pet needed to go to the vet, and they aren’t open after work”, “my car stopped working, and I don’t have a ride”, or “I missed the bus.” Marisol’s team is having to cover for the employee’s sudden absences, and it is causing them to feel overworked. What advice should we give Marisol to help handle this situation? 

      A:) Have the team leave the missing employee’s work alone until they come back. 

      B:) Have a discussion with the employee about how their frequent and sudden absences are impacting the team and create an action plan. 

      C:) Ignore the situation, the work is getting done. 

      Best Answer: B, the employee probably does not realize the impact they are having on their team. Marisol should talk with the employee to help review and set expectations for missing work and how responsibilities should be covered upon their absence. 

      If you’re faced with a supervisor scenario and need support, we’re here to help! Reach out for a consultation with the Employee Relations team. 

    • We share the university community’s excitement regarding President Damphousse’s announcement of FY24 merit and salary increases for eligible faculty and staff. 

      To recap the elements of the package that impact current employees and the upcoming performance-based merit cycle:

      • A permanent, performance-based merit pool has been established;
      • Regular staff and faculty members with a start date on or BEFORE March 1, 2023 (correction from prior communication), who earn under $100,000 (base salary) per year will also receive an automatic, permanent 2% salary adjustment; and
      • All full-time regular employees earning less than $30,000 will receive an increase to raise their annual salary to at least $30,000. 

      ELIGIBILITY 

      For merit increases:

      • Benefits-eligible staff and faculty
      • Received a rating of ‘merit eligible’ (staff) or ‘met expectations’ or equivalent (faculty)
      • Staff with a start date on or BEFORE March 1, 2023 (correction from prior communication); Faculty with a start date on or before September 1, 2022
      • Actively employed  
      • Completed mandatory trainings prior to September 1, 2023

      This year, the merit increase eligibility wait period for staff has been shortened to include those who have completed 6 months (instead of 1 year) of eligible service, resulting in our ability to include more people who have made contributions to our collective success. 

      The 2% salary adjustments will go to full-time benefits-eligible staff and faculty earning less than $100,000 base salary who are actively employed.

      Those full-time employees earning less than $30,000 annual base salary will receive the greater of a 2% salary adjustment or an increase to bring them to a $30,000 annual base salary.

      Note Regarding Grant & Externally-Funded Positions:

      Departments with grant and externally-funded positions are expected to match state and institutional pay practices and should review their respective budgets for feasibility and allocate appropriate funding. Exceptions must be approved by the divisional vice president.

      PROCEDURES

      The merit and salary increase package will be implemented in the following order:

      1. The 2% salary adjustments for eligible employees earning less than $100,000 annualized base salary. The adjustment will not consider stipends, summer pay, or temporary pay adjustments.
      2. Annual base salary increases to $30,000 for eligible employees under that level.
      3. Merit increases (as determined by the divisional vice president).
      4. Market adjustments for faculty.

      TIMELINE

      Please note the following key dates for the merit and salary increase process this year.

      HR and budget prepare eligibility files based on June 1, 2023 salariesJune 30 – July 10 
      Initial recommendations by Department HeadsJuly 10 – July 21
      Review by Deans and Assistant/Associate Vice Presidents               July 24 – July 28
      Review and approval by Vice PresidentsJuly 31 – August 4
      Distribution of individual notices to employeesAugust 15 - September 29

      SAP instructions and templates will be posted on the HR website. For questions, please contact hr@txstate.edu.  

    • FY24 Holiday Schedule Now Available 

      The FY24 Holiday Schedule has been approved by the Texas State University System office. Visit the Holiday Schedule website to see official University closure dates, designated essential offices, and energy conservation days. As a reminder, under UPPS 04.04.16 Overtime and Compensatory Time Policy, employees may earn comp time (or FLSA overtime) during energy conservation days, if they are not serving on skeleton crew schedules. 

      Please contact Human Resources at 5.2557 if you have any questions. 

       

      Coming Soon: 

      Summer Insurance Enrollment

      The summer insurance enrollment period with ERS is June 26 – July 7. This is your annual chance to make changes to your benefits outside of a qualifying life event. Coverage changes go into effect on September 1. Check your postbox in the coming weeks for your customized enrollment package from ERS for guidance.  

      In the meantime, more information, including the plan year 2024 rates, can be found on ERS’ Summer Enrollment 2023 website

       

      Staff Development Day  

      Recordings Now Available! 

      Thank you to everyone who helped make our 2023 Staff Development Day a success! 

      Visit the Staff Development Day website to see photos, session recordings, and presentation slides from the event.  

       

      TXST Walking Trail Naming Poll

      A new walking trail is in the works for the San Marcos campus, and we need your help to choose an official trail name! Please take our TXST Walking Trail poll to vote for your favorite name. Votes are due by Wednesday, June 21. 

       

      May 2023 Employee of the Month:

      Chris Kutz 

      Chris Kutz, Athletics Communications Director, helps coordinate media coverage for TXST sports and even launched the States Up Podcast which features in-depth stories about TXST athletes.

      Check out our latest blog post to see our Q&A with Chris! 

       

      Bring A Kid to TXST Day Photos

      Check out the Bring A Kid to TXST website to see photos of our future bobcats creating art, making slime, playing tug of war, and much more! 

      When taking a course or training in SuccessFactors Learning, please be sure to manually close and save your progress if you plan to step away from your desk for an extended period of time. If your course remains idle for too long, the system could prevent you from receiving credit. 

      Contact the Talent Development & Communications team if you have any questions. 

       

      SuccessFactors Learning Best Practices

      When taking a course or training in SuccessFactors Learning, please be sure to manually close and save your progress if you plan to step away from your desk for an extended period of time. If your course remains idle for too long, the system could prevent you from receiving credit. 

      Join Us for Bobcat R.O.A.R.! 

      Join us on July 27 to Reach out and reconnect (ROAR) with your TXST peers! 

      Be prepared for some friendly competition, as we'll be hosting exciting games, team activities, and free snow cones. Stay tuned for more details. 

      Contact the Talent Development & Communications team if you have any questions. 

       

      July HR Connections 

      Join us for our next HR Connections event on July 18 from 10:30 to Noon. Don't miss out on important updates from Human Resources and our campus partners. 

       

      Visit the HR Connections website or more information.

       

      ‌Upcoming Learning Opportunities | June

      Check out this month's featured training and courses:

      Responding to Behavior that Makes You Feel Uncomfortable

      This course examines the nature of unwelcome behavior and explores how we can be prepared to effectively respond to unwelcome behaviors in the workplace. 

      Date: June 14, 2023 

      Time: 9:30 – 10:30 a.m. 

      *Note: You must register through GoTo Webinar to attend this course. 

       

      Other Upcoming Courses:

    • Performance Reviews Reminder

      Today is the deadline to complete performance reviews. As a reminder, the following courses (if due by May 31) must show as complete by September 1 in SuccessFactors (SF) Learning in to maintain merit eligibility:  

      • TXST Cybersecurity Training   
      • Tools for an Ethical Workplace   
      • Preventing Harassment and Discrimination (EEO & Title IX)  

      Visit the SF Learning Supervisor’s User guide to learn how to check your team members’ learning history and completion status.

      Important Notice: The Performance Plan will launch on September 5 (instead of June 1) due to upcoming (exciting!) changes. More information on the new performance review design is coming soon.

       

      LinkedIn Learning Skills Assessments

      LinkedIn Learning offers free skills assessments to help you and your team take inventory on workplace proficiencies and opportunities for growth. LinkedIn skills assessments cover a variety of technical and creative tools such as:

      • Microsoft Office Products (including Word, Excel, and PowerPoint) 
      • Adobe Creative Suite 
      • Programming Language (including HTML, CSS, & JavaScript) 
      • And much more! 

      Sign in with your TXST NetID to access a full list of available skills assessments

       

      Executive Search Best Practices

      Human Resources has long-standing partnerships with executive search firms that specialize in higher education executive and academic searches. To initiate a search process with one of the three approved firms, please reach out to a member of the Talent Acquisition team to help guide you through the process.

      For additional information please visit the Executive Search website

      Upcoming Webinar:

       

      Managing Up for Professional Success

      Knowing how to work with your supervisor is one of the most important components of a successful career. Managing Up for Professional Success will provide tips on how to build a successful, transparent, and mutually beneficial relationship with your supervisor.

      When: June 6, 2023

      Time: 2 - 3 p.m.

      Supervisor Scenarios:

      Audrea recently started a new position and is the newest employee on her team of 30 people. One morning, as Audrea was grabbing coffee from the break room, she overheard a colleague make a disparaging comment about a certain nationality. Unknown to her colleagues, Audrea belongs to the nationality which they were making jokes about. She decides to not take action and just ignore the insensitive comment.

      As the weeks go by, Audrea notices that several of her coworkers continue to passively make verbal jokes about her nationality. She even sees her coworker sharing GIFs that are distasteful and insensitive. Audrea brings these concerns to your attention and expresses that she no longer feels protected or welcomed to perform her duties effectively. How would you assess this situation?

       

      A) Audrea should just ignore her colleagues since they don’t mean any harm. There’s nothing wrong with humor in the workplace. Jokes should not stop someone from completing their job duties.

      B) Audrea has a right to feel upset, but no action needs to be taken since her colleagues have not made any disrespectful comments to her directly.

      C) Audrea should just try to avoid being around her colleagues when possible. Since there hasn’t been any threats of physical violence, there’s nothing that can be done.

      D) Audrea should express her concerns with leadership and/or report the incidents through the appropriate internal channels.

      Best Answer: D

      Even though Audrea was never physically harmed or confronted directly, her colleagues’ behavior was repetitive and specifically targeted her nationality, which may indicate a hostile work environment. Audrea should report this to her direct supervisor, or any other member of her leadership team, or, if she prefers, review the various reporting channels available to bring attention to and address the unwelcome behavior.

      If faced with a scenario and need support, we're here to help! Reach out for a consult with the Employee Relations team.

    • Mental Health Awareness Month

      "What mental health needs is more sunlight, more candor, more unashamed conversation." - Glenn Close   

      Whether it is the fear of the unknown that change might bring or the concern that people will judge you harshly for your struggles, the courage to share is an important part ofGetting Prepared to Change

      Visit The Hive blog for more articles, stories, and event recaps! 

      NEW! Afternoon Stretch Break 

      Tuesdays & Thursdays | 3 – 3:15 p.m. | WellCats Teams

      This Afternoon Stretch Break is designed to be done right at your desk! No equipment or special attire is needed.  Each week we'll perform a variety of office-friendly stretches, targeting the areas where you need it most. 

      Free Fridays @ the SRC 

      Beginning May 19 and ending Aug 18, faculty and staff (non-members) can use the Recreation Center on Fridays for free! Please bring your TXST ID card and check-in with the Front Desk staff. 

      Mental Health Awareness Month Events 

      Download the Mental Health Awareness Month Bingo Card

      Learn about Alternatives to In-Person Therapy with Bobcat Balance. 

       

      PAN Cooking Class: Eat Well for Mental Health  

      Friday, May 12 | Noon – 1 p.m.  

      Friday, May 26 | Noon – 1 p.m.  

       

      Outdoor Yoga Flow @ Sewell Park 

      Wednesday, May 17 | Noon – 1 p.m. | Zoom ID: 927 5253 7893 

      Breathe in the fresh air and find stillness in the presence of nature. Yoga Flow soothes the soul and relaxes the mind while moving your body as you follow your breath. 

       

      Wellness Education Series: Unmasking Anxiety  

      Thursday, May 19 | Noon – 1 p.m. | Zoom ID  998 4717 6635 

      In this presentation, special guest Dr. Claudia Carroll will discuss the physiology of the brain/body, what anxiety can look and feel like, ways to cope, and resources that are available. The session will conclude with an open discussion and Q&A. Please RSVP for this event. 

       

      Intro to Grounding @ Sewell Park 

      Wednesday, May 24 | Noon – 1 p.m.   

      Grounding helps alleviate stress and anxiety by connecting us to the present moment. Take off your shoes and root yourself to the earth with this beginner practice of mindful exercises by the river. 

       

      MHAM @ Round Rock Campus

      Monday, May 30 | 10:30 a.m. – 2:30 p.m.  

      Drop by the Nursing 1st floor lobby for handouts with tips and tricks for improving your environment, information about resources our counseling center offers, and an opportunity to register for the stress-relief care package drawing at the end of the month. 

    • Merit Eligibility Updates

      A new field was added to this year’s staff performance review on the topic of compliance. As you and your supervisor go through the performance assessments, you will find a new section regarding meeting compliance standards, specifically the completion of compliance training courses. To maintain merit eligibility, the following courses must show as complete in SuccessFactors (SF) Learning: 

      • TXST Cybersecurity Training 
      • Tools for an Ethical Workplace 
      • Preventing Harassment and Discrimination (EEO & Title IX) 

      More information regarding this new update will be provided via email this week. In the meantime—want to check your completion status? Review our SF Learning user guide on Accessing Course Certificates and Learning History. Supervisors, want to check your team’s completion statuses? Review our SF Learning supervisor’s guide

      For questions regarding required compliance training courses, please contact the Office of Institutional Compliance & Ethics after May 8.

       

      Summer Enrollment Dates Announced

      Summer enrollment for plan year 2024 will run from June 26 through July 28. This is your chance to make changes to your insurance plans without experiencing a qualifying event.

       Visit the ERS Summer Enrollment websitefor more details.

       

      April Employee of the Month:

      Anne Faber

      Congratulations to Anne Faber, Programmer Analyst II, for being selected as the April 2023 Employee of the Month.

      Check out our latest blog post to get to know Anne!

       

      Bring A Kid to TXST Day Recap

      Thank you to all the Texas State Employees who participated in our inaugural Bring a Kid to TXST Day. From meeting student-athletes and Pawfficer Brady, to making slime and stuffing their own Boko plushies, we know that these little Bobcats had a day to remember! 

      A special thanks to First Lady Damphousse for kicking off the event! To all of our campus partners, thank you for making this day a great day to be a Bobcat. 

      Keep your eye on the Bring A Kid to TXST website for recap photos and videos soon.

       

      Staff Development Day:

      Registration Now Open

      Staff Development Day is right around the corner! This year, we're offering a day and a half of engaging keynote speakers, in-person and virtual presentations, networking opportunities, and more!

      Join us in person* on May 16 from 9 a.m. to 4:45 p.m. in the LBJ Grand Ballroom and virtually on May 17 from 8:30 a.m. to noon. 

      *All sessions on May 16 will be live streamed.

      Want to see the session line up? Visit the Staff Development Day website to learn more about our amazing presenters and topics. 

      Register today

       

      46th Annual Town & Gown Tour

      The Heritage Association of San Marcos invites you to join them in a historic and celebratory tour of the TXST San Marcos Campus. This landmark event spotlights beautiful examples of the University's stately historic homes and buildings, sculpture, art, modern architecture, and state-of-the-art technology.  There will be food, music, complimentary cocktails, and more!

      Date: May 20, 2023

      Time: 10 a.m. to 6 p.m.

      Tickets: $25 in advance, $30 day of

      Get your ticket today!

       

      Stigma-Free TXST

      TXST is committed to providing resources to support the mental health of our Bobcat community. Over the next several months, we’ll be spotlighting a variety of resources across campus to help you take care of your mental well-being. 

       

      May 2023 Spotlight: WellCats

      May is National Mental Health Awareness Month. Did you know WellCats provides free services to help employees lead healthy lives? Check out some of the mental health-related activities WellCats is offering this month including outdoor yoga, “Intro to Grounding” at Sewell Park, and an “Unmasking Anxiety” workshop.

      Visit the WellCats website to learn more! 

       

      OD & Communications

      New Team Name Coming Soon

      Effective May 12, Human Resources’ Organizational Development and Communications team will be changing to Talent Development and Communications.  

      Please pardon our dust as we make changes to our emails, website links, and other communications.  

       

      Bobcat Employee Discounts

      Bring on the perks!

      Visit our Employee Discounts website to check out a full list of this month’s discounts and savings.

       

      Upcoming Learning Opportunities | May

      Check out this month's featured training and courses:

      Visit our course calendar for a full listing of learning opportunities!

      Note: To participate in the courses above, please register through SF Learning. Look for the “SuccessFactors Learning/Performance” tile in SAP. Need help navigating SuccessFactors (SF) Learning? Visit our SF Learning User Guides website.


       

    • Reach Your 2023 Goals with Bobcat Balance   

      Do you have a New Year resolution for 2023? Bobcat Balance is here to help! Bobcat Balance is your employee assistance program (EAP) designed to support your well-being at work and at home. Check out our latest blog post to learn how Bobcat Balance can help you achieve your 2023 goals! 

      Reserving Space in LBJSC Just Got Easier! 

      The LBJ Student Center is excited to announce they have transitioned to a new event scheduling software called, Mazévo. This system replaces EMS and will: 

      • Streamline scheduling processes.  
      •  Provide you with easier ways to interact with the LBJSC Conference Services team! 
      • Visit the LBJSC Conference Services website to start submitting your request for Spring 2023 today! 

      Get Fit Texas! Challenge is Here

      The 2023 Get Fit Texas Challenge is here! This is our chance to show other state agencies that TXST is serious about our fitness and well-being. The challenge lasts from January 23 – April 2, 2023 (Registration opens January16). 

      Visit our GetFitTexas website for more details.

      PCR & Timekeeping Deadlines 

      Remember that all PCRs and timekeeping entries must be approved by specific dates prior to each months pay dates. This includes the upcoming merit bonus payment. Visit the Payroll website to find specific dates and deadlines. 

       Form W-2 Deadline 

      Tax season is fast approaching! If you’d like to receive an electronic W-2, please do so by January 13, 2022. Visit the Payroll and Tax Compliance website for more details. 

      Questions? Please contact the Payroll and Tax Compliance Office at 5.2543.

      Faculty & Staff Trivia Night  

      Get ready to put on your thinking caps, Bobcats. Come out and join us for faculty & staff Trivia Night!

      Employee & Team Recognition Awards

      Do you know an employee or team that goes above and beyond? If so, then now’s the perfect time to nominate them for Employee of the Month or the TXST Quarterly Team Award. Visit the employee recognition awards website to submit your nominations!

      2nd Annual Staff Development Day

      Mark your calendars for May 16, 2023. Human Resources and the Professional Development Advisory Council will be hosting the 2nd annual Staff Development Day! More information about the event will be announced soon.

      In the meantime, is there a specific topic you’d like us to cover at the event? Let us know!

      Upcoming Learning Opportunities

      LinkedIn Learning has several learning opportunities to help you accomplish your 2023 goals. Remember to use your TXST credentials to access the following videos:

      Keep your eye on the Organizational Development & Communications (ODC) course calendar for a list of Spring 2023 learning opportunities.

    • FY23 Merit Bonus Reminder

      The second installment of the FY23 Merit Bonus payment will be reflected on March 1, 2023 paychecks. Employees paid partially or in full by grants or other externally funded budgets will receive merit awards through the PCR system, not through the salary review process.  

      These PCRs must be completed before payroll locks on February 23, 3023.

      For instructions on how to complete these PCRs, please review the FY 2023 Salary Merit Bonus website

       

      Other News and Announcements

      Bobcat Balance: Here for You and Your Team!

      Life’s unexpected challenges can sometimes lead to performance issues in the workplace. Thankfully, Bobcat Balanceis designed to support the well-being of Bobcat Faculty and Staff.

      As a leader, understanding the tools Bobcat Balance offers can help prepare you to guide your team to the help they need.  

      Visit the Bobcat Balance website to learn more!  

       

      Upcoming Webinars 

      Mark your calendars for the following online webinars offered through Bobcat Balance: 

      Please log in to SuccessFactors Learning to access the webinars above. Need help? Visit our SF Learning User Guides website or contact the OD & Communications team at 5.7899.

      Request A Well-Being Session 

      Need a quick stretch break before your next team meeting? Let us know! Our Well-Being team is happy to kick off your next department meeting with simple but effective stretches and movements to help your team feel refreshed and energized throughout the day. 

      If you’re interested, just give the Well-Being team a call at 5.2557. 

       

      Faculty & Staff Trivia Night   

      Get ready to put on your thinking caps, Bobcats. Come join us for faculty & staff trivia night! Connect with your colleagues and put your knowledge to the test.  

      Please RSVP by February 22. Questions? Contact the OD & Communications team at 5.7899. 

    • Join Us for Cocoa with Boko!

      Bring your festive attire and sweet tooth to join us for a fun winter celebration: Cocoa with Boko! There’ll be a hot chocolate bar, cookies, games, and a photo op with Boko. 

      • When: Tomorrow, Thursday, December 15 from 2 – 4 p.m.
      • Where for San Marcos Campus: J.C. Kellam 1st floor lobby
      • Where for Round Rock Campus: Avery Building Room 204

      Hope to see you there!

      We welcome questions or feedback at hr@txstate.edu.

    • Holiday Schedule Reminder 

      As we get closer to the end of the semester, remember to make office coverage plans with your team!

      Energy Conservation Days | December 19 – 22 

      University Closure for Winter Break | December 23 – 30 

      To learn more about official holiday dates, energy conservation days, and essential offices, please visit the Holiday Schedule website or contact Human Resources at 5.2557 if you have any questions. 

      Get Familiar with Bobcat Balance!

      Bobcat Balance is your Employee Assistance Program and provides financial, mental health, and legal resources to help support your well-being at work and at home.   

      Visit the Bobcat Balance website to learn more about available resources and how to take advantage of them!  

      Join us for Cocoa with Boko!

      Bring your festive attire and sweet tooth to join us for a fun holiday celebration: Cocoa with Boko! There’ll be a hot chocolate bar, cookies, games, and a photo op with Boko. 

      • Date: December 15, 2022 
      • Time: 2 – 4 p.m. 
      • Locations: 
        • Round Rock Campus: Avery 204
        • San Marcos Campus: JCK 1st floor lobby 

       

      Tax Deadline Reminders 

      Tax season is around the corner! Visit the Payroll and Tax Compliance website to see important dates and deadlines regarding W-2 forms. 

      Men’s Health Awareness Group Photo 

      Thank you to everyone on both the San Marcos and Round Rock campuses that joined us for our “blue” group photo in support of Men’s Health Awareness month! 

      Well on Target – Redeem Your Blue Points!

      Have you earned blue points through Blue Cross Blue Shield? Redeem your points by the end of the year for a wide variety of items including fitness gear, electronics, and camping equipment! Please note that you can only redeem up to 17,325 points per each calendar year.  

      SuccessFactors Learning Helpful Tip

      When completing a course within SuccessFactors Learning, remember to keep the “Online Content Structure” window open to ensure your course progress is saved. Visit our SF Learning User Guides website for more helpful tips.

      Questions? Please contact the ODC team.

      Bobcat Employee Discounts

      Bring on the perks! Visit the Texas State Employee Discount website to check out a full list of this month’s savings. 

      Upcoming Learning Opportunities 

      Keep your eye on the OD & Communications course calendar for a list of Spring 2023 learning opportunities. In the meantime, check out this fun 12 Days of Learning” LinkedIn Learning challenge.

    • Texas State believes that freedom of thought, innovation and creativity are fundamental characteristics of a community of scholars. To promote such a learning environment, the university has a special responsibility to seek diversity, to promote inclusion, to instill a global perspective in its students, and to nurture sensitivity, dialogue, and mutual respect. Discrimination against or harassment of individuals on the basis of race, color, national origin, religion, sex, sexual orientation, age, disability, veterans' status, gender identity or expression are inconsistent with the purposes of the university per UPPS 04.04.46.

      An important part of our commitment to diversity, equity, inclusion, and access comes in the form of data accuracy and reporting.

      Here is where you come in. We are requesting all employees of TXST to review their employee record in the SAP Portal to ensure it accurately reflects your race and ethnicity, veteran, and disability status.

      The university will use this data to comply with state and federal data collection requirements related to laws regulating anti-discrimination in employment. Your participation in this effort is voluntary and the information will be used only in ways that are consistent with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974, as amended (VEVRAA).

      To assist you in this process, we have developed a user guide for SAP Employee Self-Service.

      For questions or additional information please contact Human Resources.

    • Staff Performance Award Program

      Did you know that supervisors and account managers can grant two different types of awards for what they believe to be exceptional performance?

      Awards can be made for achieving any one or more of the following:

      • The activity directly affected achievement of strategic plan goals and/or objectives.
      • The activity/idea improved a process or a system, achieved customer satisfaction or saved money, etc.
      • The employee(s) took on additional responsibilities on a temporary basis with no corresponding increase in compensation.
      • The employee(s) applied their Texas State training and job-related skills to a pro bono service to the greater community at large.
      • The employee(s) received recognition from a professional organization for service.
      • An employee completed professional growth, certification, or licensure.

      An employee may receive an award without achieving one of the above six criteria provided the activity represented an effort which was significantly “above and beyond” the normal job expectations. Furthermore, the activity must have constituted a specific project, action, or unique effort.

      Interested in learning more about Performance Awards? Visit the Staff Performance Award website or email hr@txstate.edu for more information.

      Other News and Announcements

      Holiday Coverage

      As we move closer to the end of the Fall semester, remember to make office coverage plans with your team! Find official holiday dates, energy conservation days, and essential offices on our Holiday Schedule website. Contact Human Resources at 5.2557 if you have any questions.

      Mid-Cycle Reviews

      'Tis the season for mid-cycle reviews! Remember to meet with your team members 1:1 to assess progress on goals established in their Performance Plan. Try using the badge feature in SuccessFactors to recognize their hard work and accomplishments!

      Visit the Performance Management website for more information.

      New LinkedIn Learning “Role Guides”

      LinkedIn Learning now features Role Guides for you and your team to quickly find learning categorized by career path. This new feature is designed to help employees easily build learning paths and gain relevant skills for their professional development.

      Supervisor Learning Resources 

      The following LinkedIn Learning videos can be accessed via SuccessFactors (SF) Learning: 

      Need help? Visit the SF Learning User Guides website to learn how to navigate and find learning. 

      Supervisor Scenario:

      Sally is a long-time employee with intermittent performance issues throughout her career. Over the past six months, she has been missing project deadlines and the work she has submitted has been riddled with mistakes. How would you handle this situation?

      1. Issue Sally a written reprimand without giving her a chance to explain.
      2. Place Sally on a Performance Improvement Plan and tell her next time she misses a deadline, she will be terminated.
      3. Set up meetings with Sally on a weekly basis to ensure all deadlines and goals are being met.

      If you’re faced with a supervisor scenario and need support, we’re here to help! Reach out for a consult with the Employee Relations team.

    • Human Resources and Talent Acquisition Reunited  

      Effective Nov. 1 2022, the Office of Human Resources and the Talent Acquisition team have reunited! Over the next several months, we plan to carefully integrate our processes and resources so we can better serve the Bobcat Community. Stay tuned for more information and updates.

      IRS Updates Retirement Plan Contribution Limits

      On October 21, 2022 the IRS released updated limits for retirement plans. If you would like to adjust your contribution to your TexSaver 457 to be effective with your January 2 paycheck, make the change in your TexSaver account no later than November 30, 2022. 

       

      2022

      2023

      415 Limit for Total ORP & 403(b) contributions

      $61,000

      $66,000

      457 Elective Deferral Amount

      $20,500

      $22,500

      403(b) Elective Deferral Amount

      $20,500

      $22,500

      457/403(b) Age 50 Catch Up Amount

      $65,000

      $7,500

       

      World Mental Health Day TXST 5K Recap

      Thank you to everyone who joined us for our first-ever Mental Health 5K walk/run! Head over to our Mental Health Day TXST 5K website for recap resources including photos, a blog post, and a video recap of the event.   

       

      Movember: Wear Blue in Support of Men’s Health!  

      Movember is a month-long event where people are encouraged to grow mustaches to raise awareness of men’s health issues, such as mental health and prostate cancer

      To raise awareness for men’s health, we encourage you to wear blue on November 29 and join us at noon under the arch for a group photo!  

       

      Holiday Schedule Reminder

      The Holiday season is just around the corner! Now is a great time to start making plans with your colleagues regarding office coverage. Visit the FY23 Holiday Schedule for official holiday dates and designated essential offices. 

      Cocoa with Boko coming soon!

      Mark your calendars for December 15! Ahead of our Winter Break, the HR team invites you to join us for a sweet treat including hot chocolate and cookies—plus who doesn't love a guest appearance by Boko? Stay tuned for more details!

      HR Connections

      Missed the November HR Connections event (formally known as HR Forum)? Visit the HR Connections website to listen to the recorded session or download the presentation slides.

      Mark your calendar for our next event scheduled to be held on February 21, 2023 at 10:30 a.m. via Zoom.

      Upcoming Learning Opportunities 

      Check out this month’s featured courses and trainings:

      Visit our Course Calendar for a full list of November learning opportunities! 

      Note: To participate in the courses above, please register through SF Learning. Look for the “SuccessFactors Learning/Performance” tile in SAP. Need help navigating SuccessFactors (SF) Learning? Visit our SF Learning User Guides website.

      If you require accommodations due to a disability, please call 512.245.7899 at least 72 hours in advance of the course. 

    • Join us at HR Connections tomorrow!

      HR Connections (formerly known as HR Forum) is an event that aims to inform and promote the dynamic exchange of ideas between Texas State’s HR office, key HR partners, and all university employees.

      You are invited to join our next event happening on November 1 from 10:30 a.m. to noon via Zoom where we will share important news and updates relevant to the Bobcat employee community. Some topics that will be included are:

      • Bobcat Balance Updates
      • Talent Acquisition Updates
      • Compensation Overview
      • Staff Ombuds Services
      • SprinTax and Non-Resident Aliens
      • Overbudget Notifications
      • and more!

      Can’t attend? Don’t worry! Announcements, presentation slides, and a video recording will be uploaded to the HR Connections Resources webpageshortly after the event ends.

      Zoom Link

      Zoom Meeting ID: 969 8141 9037

      We look forward to seeing you tomorrow!

      Your HR Connections Team

    • Mid-Cycle Review Reminder  

      It’s that time of year to complete your mid-cycle reviews. As a reminder, this phase of the performance management cycle is an informal check-in with your team members to discuss progress on the goals that were added to your employee’s performance plan. No actions need to be taken within SuccessFactors during the mid-cycle review.    

      Helpful Resources: 

      Want to learn more about providing effective feedback? Check out this month’s LinkedIn Learning Challenge, The Gift of Feedback. Lessons include: 

      Questions? Visit the Performance Management website or contact the Performance Management team.

      Other News and Announcements

      Holiday Schedule Reminder

      It’s never too early to start planning for the upcoming holidays! Now is a great time to discuss office coverage plans with your team as we move closer to the holiday season. Visit the FY23 Holiday Schedule for official holiday dates and designated essential offices. 

      HR Connections Rescheduled to November 1

      The HR Connections event originally scheduled for October 18 has been rescheduled to Wednesday, November 1. Don’t miss out on exciting news and important updates!

      November Bonus Reminder 

      The $1,000 one-time bonus announced by President Damphousse will be reflected on November 1 paychecks. If you or one of your direct reports have questions, check out our merit bonus FAQs for more information. 

    • SAP Portal Enhancements

      The SAP employee self-service portal has been enhanced to provide easier access to maintain your personal data. Please visit the My Personal Profile tile in the Payroll-Benefits section to verify your information (i.e., military status, ethnicity, race, office location, home address, emergency contacts, and more), is current and correct.

      Staff Performance Award Program

      The university will continue the staff performance award program for FY23. The FY23 award will be based on performance between September 1, 2022 and August 31, 2023. To learn more about this important program including eligibility, qualifying achievements, and award amounts, visit the Staff Performance Award Program website.

      Reminder: It’s Time for
      Mid-Cycle Performance Reviews!

      During October and November, your manager will meet with you 1:1 to assess your progress on goals established in your Performance Plan.

      Visit the Performance Management website for more information.

       

      Check Your Check!

      Oct. 3 marks the first payday of FY23. Of course, you should always review your paystub in the SAP Portal, but if you are going to be selective about it – review this one! Is your pay what you expected? Are your benefits correct? Is your federal withholding correct? Summer enrollment changes are effective with this pay cycle.

      Made a change and it’s not reflected? Let us know ASAP as summer enrollment corrections must be submitted by Oct. 15.

       

      Flu Shot Clinic

      Get ready for flu season! A walk-in flu shot clinic for faculty and staff is coming soon.

      • When: Oct. 18, 10 a.m. – 2 p.m.
      • Where: LBJSC Ballroom, 3rd floor
      • How: Walk-in; no pre-registration required!

      Flu shots will be administered by Student Health Center staff and are covered by most in-network health insurance*. Uninsured or out-of-network patients pay $25 via the online payment system at the time of service.

      *Important: BCBSTX HealthSelect insurance is accepted, but you must have a designated PCP (primary care physician) on your account. For all others, check with your insurance provider prior to attending.

       

      ERS Virtual Wellness Fair

      Learn, connect, have fun, win prizes! You are invited to attend a State Employees Virtual Wellness Fair taking place from Oct. 17-21, 2022. Learn how to ‘Adapt and Thrive’ with your colleagues from other state agencies and higher education institutions from all over the Lone Star State. Sessions will focus on physical, social, mental, emotional, financial, and spiritual well-being.

      For more information visit the Adapt and Thrive Registration Website.

       

      Free Fidelity Retirement Workshops

      This October, in observance of Women’s History Month, Fidelity is hosting a series of special events and activities to help employees reenergize how they think about their money and career.

      Speakers include Emmy-nominated writer/producer/actor Mindy Kaling; founder and CEO of Luminary, Cate Luzio; and founder of Girls Who Code and Marshall Plan for Moms, Reshma Saujani.

      Visit the Fidelity website for more information and registration.

       

      On National Mammography Day,
      We Wear Pink!

      October is Breast Cancer Awareness Month and Oct. 21 is National Mammography Day! As a reminder, annual screenings are vital for early detection.

      World Mental Health Day 5K

      In continuing Texas State’s Stigma-Free campaign, we will be hosting a Mental Health Day 5K on Oct. 10 – World Mental Health Day! Join us at the West Campus Fields for packet pick-up starting at 5:15 p.m. with the race beginning at 6 p.m.

      Haven’t signed up yet? It’s not too late! To sign up or learn more about the event, visit our HR Mental Health 5K website.

      To find out more about mental health resources, visit the #StigmaFreeTXST website.

      For BSCSTX HealthSelect participants, preventive breast cancer screenings are covered at no cost when you visit an in-network provider. For questions about covered preventive care services, call a BCBSTX Personal Health Assistant toll-free at 1-800-252-8039 (M-F 7 a.m.-7 p.m., Sat 7 a.m.-3 p.m.).

      To raise awareness for one of the most common diagnoses in women, we encourage you to wear pink on Oct. 21 and join us at noon under the arch for a group photo!

      For those unable to join in person, show your support by wearing pink and posting a selfie on your favorite social media platform using #TXSTcancerawareness. 

       

      Bobcat Employee Discounts

      Bring on the perks! Visit the Texas State Employee Discount website to check out a full list of this month’s savings.

       

      Upcoming Learning Opportunities

      Check out this month’s featured courses and trainings:

      TXST Training Courses

      LinkedIn Learning Courses

      Visit our Course Calendar for a full list of October learning opportunities!

      Note: To participate in the courses above, please register through SF Learning. Look for the “SuccessFactors Learning/Performance” tile in SAP. Need help navigating SuccessFactors (SF) Learning? Visit our SF Learning User Guides website. If you require accommodations due to a disability, please call 512.245.7899 at least 72 hours in advance of the course.

    • Merit Award and $1,000 One-Time Bonus Payments

      As we inch closer to the first installment of the merit award (Oct. 1) payment, please ensure you communicate the payment amount to members of your team, so they know what to expect on their Oct. 1 paycheck. A memo template is available for download from the FY 23 Merit Bonus webpage.

      You may also notice that this resource page was updated to include details about the $1,000 one-time bonus (Nov. 1) payment announced by President Damphousse.

      Do you or one of your direct reports have questions about the merit award and $1,000 one-time bonus? Review our FAQs for more information.

      Other News and Announcements

      Help Us Celebrate HR Professional Day

      Monday, Sep. 26 is Human Resource Professional Day! Join us in JCK 340 from 9-11a for coffee and treats. Meet the HR team and learn a little bit about what we do to support you!

      Time Entry Reminder

      As a reminder, your role as a supervisor includes ensuring time entry for your direct reports is entered timely and accurately. When a member of your team has an absence, it is your responsibility to ensure the time off is recorded. For more information, visit the Leave and Time Reporting page.

      If you have questions about time or leave, please email hrbenefits@txstate.edu.

      Payroll Calendars: Student and NSNR Employees

      It’s a new fiscal year, so that means new Payroll Calendars to help ensure those paid on a semi-monthly basis are paid on time. Deadlines for time entry and supervisor approvals are posted on the Payroll Calendars webpage.

      For questions, email payroll@txstate.edu.

      Manager’s Toolkit

      Did you know we have an area on our website just for you? Visit the Managers Toolkit to find useful information related to:

      • Onboarding New Staff
      • Offboarding (when an employee leaves)
      • Performance Management
      • Legal Compliance
      • And more!

      Check it out and let us know what you think!

      Email hr@txstate.edu with your suggestions on how we can help support your needs as a supervisor.

      What’s New with N.E.W.?

      We’ve officially launched the new hire ambassador program Bobcat Buddies. As a reminder, this program is designed to help recently hired Bobcat employees connect with current staff and experience the culture of TXST.

      With the rollout of this program, you will notice some updates to the new hire onboarding letter. You can access the new letter by visiting the HR website.

      For questions about the program, email us at hr@txstate.edu.

      Summertime Recap

      From reconnecting with family to facilitating team-building workshops on campus, check out our latest blog post to see how Carole Clerie, AVP of Human Resources, spent her summer!

      Supervisor Scenarios

      Scenario 1:

      You supervise a team of 7 and lately you’ve noticed that Demitri, a member of your team, consistently closes off their workspace to others. Solara, one of Demitri’s co-workers, has taken issue with this and made comments to you and others in the workgroup about it. Overall, the team vibe seems off and Demitri’s practice of closing off their workspace makes others feel as though they are unapproachable. In your weekly 1:1 meeting you check in regularly with Demitri and they have given you no indication that anything is wrong, and in fact, Demitri is performing at a very high level. The rumblings amongst the team continue to grow. What would you recommend to Andre as a suggested approach?

      A: Tell Demitri that they are required to always keep their workspace open and failure to do so will result in disciplinary action, up to and including termination.

      B: Tell the team members to mind their own business.

      C: Meet with Demitri to understand the reason behind why he is closing off his workspace. Help Demitri see how others may perceive this action. Encourage Demitri to have open dialogue with his workgroup. Help the team find ways to connect and engage. Promote an environment of encouragement, support, and understanding.

      Best answer: C

      Scenario 2:

      Sawyer, one of your direct reports, has always been a snappy dresser, keeping up with all the latest trends. Lately you have observed that Sawyer’s choice of attire has become increasingly ostentatious. Sawyer describes it as ‘maximalist’. It’s a bit over-the-top for your standards, but you’re afraid to say anything that may be perceived as offensive. After a recent large department meeting, a peer supervisor commented that Sawyer’s choice of attire for the event was unprofessional. How would you handle?

      A: Thank the supervisor for the feedback, but don’t address it with Sawyer. After all, Sawyer is your direct report, and you don’t want to ruin the working relationship.

      B: If Sawyer’s choice of attire interferes with their ability to do their job, then provide direct, constructive to Sawyer. If Sawyer’s choice of attire does not interfere with their ability to do their job, then support and celebrate their commitment to fashion!

      Best answer: B

      If you’re faced with a supervisor scenario and need support, we’re here to help! Reach out for a consult with the Employee Relations team.

    • The Bobcat employee community is all abuzz about last week’s employee bonus announcement from President Damphousse. We in HR are just as excited as you are! We know you have lots of questions about how this will work and who is eligible to receive the bonus, and we’re happy to offer some support and clarification.  

      Those eligible to receive the bonus include all faculty and staff: 

      With a hire date on or before 9/7/2022

      AND

      Employed in a regular, benefit-eligible position

      The bonus payment will be issued in the regular November 1 payroll and calculated based on full-time equivalency (FTE). Here are some examples to help you anticipate the amount of your bonus.

      Full-time Hire Date ON or BEFORE 9/7/2021  

      Jane was hired as a 40-hour per week benefit-eligible employee on 8/2/2000. Jane’s bonus will be calculated as follows: 

      $1000 x 1.00 (FTE) = $1,000, less taxes and withholding  

      Part-time Hire Date ON or BEFORE 9/7/2021 

      Victor was hired as a 20-hour per week benefit-eligible employee on 8/2/2021. Victor’s bonus will be calculated as follows: 

      $1000 x .50 (FTE) = $500, less taxes and withholding  

      Hire Date Between 10/1/2021 – 9/7/2022 

      Isabel was hired as a 30-hour per week benefit-eligible employee on 4/15/2022. Isabel’s bonus will be calculated as follows: 

      $1000 x .75 (FTE) x 6/12 (# months employed before and including September 2022) = $375, less taxes and withholding  

      The bonus payment will be centrally processed by Human Resources. Note to PIs, grant administrators, and fee-based account managers: the bonus payment will be centrally funded (e.g., auxiliaries, grants, or external funds will not be charged for the bonus payments).   

    • New Year… New and Exciting Programs!

      Employee Referral Bonus Pilot Program

      Starting Sep. 1, employees who refer others for employment may be eligible to receive a $500 bonus following successful hire. Check out the over 100 job opportunities posted on the TXST jobs page, and refer a colleague to join the Bobcat employee community today!

      Visit the HR website for program details.

      Discount Employee Meal Plans

      Also starting Sep. 1, a new discount meal plan package is being offered to employees through our on-site dining partner, Chartwells. A 50-meal package is available for purchase for $300, valid for any meal served in the Harris or Jones dining halls. Credit card or ACH payment is currently accepted. Payroll deduction is coming soon! For deal details or to purchase a package, visit the HR website.

       

      Free PSLF Webinar

      In light of the recent news regarding the student loan forgiveness program, you may be interested in learning more about the federal Public Service Loan Forgiveness (PSLF) program. Register for an upcoming *free webinar* offered by Trellis® here.

      If you need to request a PSLF verification, please visit the HR website for more information.

      What’s New with N.E.W.?

      We’ve officially launched the new hire ambassador program Bobcat Buddies. As a reminder, this program is designed to help recently hired Bobcat employees connect with current staff and experience the culture of TXST. We are always accepting new buddies into the program, so don’t hesitate to fill out the interest form on our website.

      With the rollout of this program, you will notice some updates to the new hire onboarding letter. You can access the new letter by visiting the HR website.

       

      Employee of the Year Celebration

      Last month, TXST leadership joined us for a celebration luncheon to honor each Employee of the Month award winner for FY’22. Check out our blog post to see who was selected as the Employee of the Year!

      Do you know an employee that deserves to be recognized for their hard work? Nominate them for Employee of the Month!

      World Mental Health Day 5K

      In continuing Texas State’s Anti-Stigma campaign, we will be hosting a Mental Health Day 5K on Oct. 10 – World Mental Health Day. Sign up today!

      Want to participate but stuck on where to start? Couch to 5K sessions will be held Mondays at 5:15 p.m. and Wednesdays at 7:30 a.m. in front of JCK (facing the ponds) starting Sep. 12 up to the day of the run. For more information and to sign up wellcats@txstate.edu.

      #StigmaFreeTXST 

       

      Therapy Assistance Online (TAO) Spotlight:

      Therapy Assistance Online is a free digital tool that houses a suite of self-paced, 24/7 mental health resources for the Bobcat community to use. Resources include educational content, mindfulness exercises, and progress trackers. Check out our Q&A with TAO coordinator Gilbert Lopez to learn how Therapy Assistance Online helps maintain a #StigmaFreeTXST!

      Bobcat Employee Discounts

      Bring on the perks! Visit the Texas State Employee Discount website to check out a full list of this month’s savings.

      Upcoming Learning Opportunities

      The Organizational Development & Communications (ODC) team is conducting virtual focus groups this month and would love to gather feedback from the university community on your learning and development needs. To ensure our team is getting a 360-view of your needs, we will be hosting focus groups with employee groups who have and who haven’t attended training workshops.

      • September 8 | 10 – 11 a.m. | Focus Group for Employees who have attended training workshops
      • September 15 | 10 – 11 a.m. | Focus Group for Employees who have not attended training workshops

      If you are interested in participating in a focus group, please sign up online or send us an email.

  • 9.1.2021 - 8.31.2022 Email Archive

    • Remote Work Policy Updates 

      UPPS 04.04.01. General Workplace Policy, has been updated with the following changes that took effect on Sep. 1: 

      • Short-term remote work will no longer require the submission of a remote work agreement, and the approval authority has been delegated to the employee’s direct supervisor; 
      • Eligible employees on short-term remote work agreements will be able to log and track remote work hours via SAP timesheets, and the approval of the timesheet by the supervisor will constitute approval of short-term remote work;  
      • Under the short-term remote work program, eligible employees may use up to 30 workdays in a fiscal year (modified from rolling 12-month period), restarting the count this Sep. 1; and 
      • Policy language has been updated for clarity (renaming telecommuting to long-term remote work). 

      Please note that the functionality is not yet available for remote work time logging in SAP and will be released shortly. In the interim, please track your remote work time manually for retroactive recording.


      New Features in SAP Employee Self-Service 

      We’ve added some new features to SAP Employee Self-Service that we hope you find useful: 

      • Total Compensation & Benefits Statement. A custom report that aggregates your pay and TXST-paid benefits to calculate the total value of your employment. A new ‘Total Compensation and Benefits Statement’ tile has been added. 
      • Online Emergency Contacts. You can now review, update, and add emergency contacts to your SAP personal profile via 'My Personal Profile’ tile. 

      Both are accessible via the SAP Portal under the Payroll-Benefits heading. 


      University Pay Plan Consolidation Project Update 

      We’re pleased to announce that effective September 1, we have implemented phase 1 of the pay plan consolidation project. Phase 1 includes the expansion of pay ranges and application of new pay grades. These changes align our pay grades more closely with the current job market, provide for increased flexibility on salary increases, and will allow us to offer more competitive wages. For more information about the project, please visit the Job Title Consolidation Project Website.

      Also, PeopleAdmin will now be our source for job descriptions and the linked job versions on the online pay plan will no longer be available. Please contact Blake Bissing or Emily Himes if you have any questions.


      Legislative Updates 

      We are working to support changes resulting from bills arising from this year’s TX legislative session which take effect on Sep. 1: 

      • HB 2063 requires state agencies to establish an employee family leave pool, in addition to the existing sick leave pool. More information to come as we develop procedures to establish this new leave pool. 
      • SB 475 requires state agencies to obtain employee’s written consent for tracking. Since all TXST uses tracking devices, a consent form will be required for continued use, and will be distributed initially through the Facilities department, then migrated to an eForm in SAP. 
      • HB 1589 requires state agencies to provide up to 7 workdays of paid leave per state fiscal year for Texas Military forces called to duty during a disaster. A new absence code will be created to accommodate for this leave type. 
      • SB 1359 requires state agencies to adopt a policy and provide mental health leave for peace officers who experience a traumatic event within the scope of employment. More information to come as we develop procedures to establish this new leave type.

      Updates to Separation Process: Revised Checklist & New Exit Survey 

      Our separation process for benefits-eligible staff and faculty has been updated. The separation checklist has updated instructions and easy-click links, the exit survey has gone digital, and an online resource page is available to provide guidance. These changes are intended to streamline the process for supervisors and support transitioning TXST employees.  

    • Texas State University recognizes that employees may have other employers or jobs due to their needs or interests. Although outside employment is allowed, those duties and responsibilities must not interfere or conflict with their employment at Texas State.

      Per UPPS 04.04.06, Outside Employment and Activities, outside employment is defined as any compensated employment, consulting, or service performed by the employee outside of the employee’s employment relationship with Texas State for the direct or indirect benefit of the employee or the organization served.

      For staff, approval is required for:

      1) any outside employment, prior to beginning such outside employment to include any employment with another state agency, community college, or school district; or

      2) any staff member holding public office (elected or appointed to serve for a federal, state, or local government entity including school districts, cities, and towns).

      If the outside employment is with another State of Texas entity, Texas law requires that all state employees must inform both state agencies or institutions of higher education before accepting an additional employment with another agency or institution. See section 03.02 of UPPS 04.04.06.

      Reporting of outside employment is done electronically via the SAP Self Service Portal, click on “Self-Report.”

      If you have questions, please contact Tammy Coyle, Employee Relations Manager, Human Resources at tc23@txstate.edu, or (512) 245-2557.

    • Managing Remote Work

      As announced in the HR Buzz, UPPS 04.04.01, General Workplace Policy, was recently updated to reflect the following changes:

      • Supervisors may approve short-term remote work. Remote Work Agreements are no longer required.
      • Short-term remote work should be tracked and approved via the SAP timesheet (functionality coming shortly).
      • Short-term remote work is still limited to 30 workdays with the measurement period on a fiscal year basis, restarting September 1.
      • Serving as a primary caregiver is permitted for short-term remote work only (policy update pending).

      Instructions will be provided when the SAP system has been updated. In the interim, please instruct your staff to track remote work time manually for retroactive recording. A manual timesheet template is available for download. Please reference the updated policy text online for details or consult with HR for specific guidance.


      Summer Insurance Enrollment Error Correction Period

      Summer enrollment has ended, and changes made during that period will be reflected on the October 1 paycheck. Please remind your team to review their pay statements in SAP Employee Self-Service to ensure that changes made are reflected on their paycheck. If corrections are needed, please have the employee email hrbenefits@txstate.edu as soon as possible. We have a limited window through October 15 for corrections and will not be able to make changes after that time.  Additionally, employees may log in to their ERS Online Account to access their benefits summary and view changes.


      Now Available - Staff Ombuds Services

      As a reminder, the staff ombuds pilot started on September 1, with Dr. Luizzi now serving in this new role. Although he has already taken up the mantle, his formal introduction will occur at October’s Staff Council meeting. For more info on these new services, visit the Human Resources website. 


      Leadership Learning Recommendations

      LinkedIn, one of our learning partners, recently sent out a curated list of learning workshops that are now available on their platform. Here are a few that made our must-watch list:

      • Creating A Connection Culture
      • Leading with Compassion
      • Adapting Leadership to Behavioral Styles 

      Access these, and many more, free, content-rich workshops at your convenience. For more information about LinkedIn Learning, visit the HR Professional Knowledge Website. 

    • SuccessFactors (SF) Learning is here!

      SuccessFactors (SF) Learning has officially launched, providing you with an improved, mobile-friendly hub for your professional learning and development.

      Check out the SF Learning Launch Video!

      Through SF Learning, you’ll have the ability to:

      • Browse our robust course catalog
      • Create customized learning paths 
      • Master new skills on-demand 

      Visit the SF Learning website for more information.

      Content will be continually updated and new features will be added in the coming months. We appreciate your patience and feedback as we transition to our new platform.

    • Paycheck Checkup

      Salary adjustments and benefit changes are reflected in the Oct. 1, 2021 paycheck for all eligible employees. Although we make every effort to ensure there are zero errors, you are the last set of eyes. Take a few minutes to review your pay statements for accuracy by accessing your information in the  SAP Portal on the ‘My Paystubs’ tile. For more information, including eligibility, please visit our website.

       

      Staff Performance Award Program

      The university will continue the staff performance award program for fiscal year 2022. We encourage you to learn more about this important program, including eligibility, qualifying achievements, and award amounts by visiting our Salary Adjustment website.

       

      FFCRA/ARPA Leave Benefits Expired Sep. 30, 2021 

      Emergency Leave and FMLA provisions provided through the extension of the Families First Coronavirus Response Act (FFCRA) and the American Rescue Plan Act (ARPA) expired on Sep. 30. Requests must be entered and approved via the SAP portal by Oct. 31. Accrued leave balances, other available leave as outlined in UPPS 04.04.30, and/or leave without pay should be used going forward. 

       

      It’s Flu Shot Time

      Flu season is upon us once again and your health care providers are ready to vaccinate you against the flu. HealthSelect participants, please read this ERS Article for more information on finding vaccine providers. You can book an appointment for a flu shot at the Student Health Center or attend an onsite flu shot clinic for faculty and staff:

      • Wednesday, Oct. 13 | JCK 1100 | 2 – 6 p.m. 
      • Tuesday, Oct 19 | Avery 256 | 11 a.m. – 1 p.m.
      • Wednesday, Oct. 20 | LBJSC | 10 a.m. – 1 p.m.

      Learn more about the upcoming flu shot clinics.

       

      ERS Wellness Fair  

      You are invited to attend a Virtual Wellness Fair on Oct. 18-22! The event offers opportunities to connect with colleagues at state agencies and other higher education institutions across the great state of Texas and participate in daily interactive events. Enjoy seminars featuring nationally recognized speakers, yoga and meditation workshops, tele-desk concerts, cooking demonstrations, and more. Register for the event to attend and receive a virtual swag bag! 

       

      Changes to New Employee Welcome (N.E.W.) 

      The New Employee Welcome (N.E.W.) experience has been updated and we are excited to share these changes with you. Visit our webpage to learn what’s new with N.E.W.! 

       

      New Learning Site Launched 

      SF Learning launched for all Bobcat employees on Oct. 1. Explore the platform by logging into the SAP Portal and clicking the new SuccessFactors (SF) learning/performance tile. 

       

      Bobcat Employee Discounts

      Bring on the perks! Visit the Texas State Employee Discount website to check out this month’s savings.

       

      Other News and Resources

      • Welcome, New Employee Bobcats!
      • Wellness Tips
      • Learning & Development
      • Employee & Team Recognition

       

      We’d love to hear from you!

      Please send us your questions or feedback to hr@txstate.edu.

    • Reminder | It’s Flu Shot Time

      Flu season is upon us once again and your health care providers are ready to vaccinate you against the flu. HealthSelect participants, please read this ERS Article for more information on finding vaccine providers. You can book an appointment for a flu shot at the Student Health Center or attend an onsite flu shot clinic for faculty and staff:

      Three Dates and Locations to Get Your Shot:

      Wednesday, October 13

      San Marcos Campus

      JCK 1100 | 2 – 6 p.m.

      Thursday, October 19

      Round Rock Campus

      Avery 256 | 11 a.m. – 1 p.m.

      Wednesday, October 20

      San Marcos Campus

      LBJ 3-14.1 | 10 a.m. – 1 p.m.

      (Check-in at LBJ 3-9)

      Learn more about the upcoming flu shot clinics. 

      If you have questions, please contact the Human Resources Benefits team at 512.245.2557 or stop by JCK 360.

      We’d love to hear from you!

      Please send us your questions or feedback to hr@txstate.edu.

    • Decoding the Holiday Schedule

      Before the start of each fiscal year, HR creates the TXST holiday schedule which includes a list of designated paid holidays and energy conservation days. As a follow-up to this year’s publication, we thought it may be helpful to explain how the schedule is created. Following is a general overview of our process.

      Step 1: Compare the holiday list in the State of Texas government code with the regular calendar, noting those that fall on a weekend day. Holidays that fall on a weekend day cannot be designated as paid holidays. Another referenced resource is the TX State Auditor’s Office website.

      Step 2: Apply the unobserved paid holidays* that fall on weekdays to Winter Break.

      Step 3: Fill in the remaining days in the Breaks with energy conservation days.

      Step 4: Submit the proposed holiday schedule for review by the President and Chancellor.

      Step 5: Once approved, publish.

      *Unobserved paid holidays: holidays designated in the government code on which TXST remains open (i.e., Presidents’ Day)

      Other News and Announcements

      Two people looking at a computer

      Student Worker Training + SF Learning

      All TXST student workers are required to complete the following trainings annually and are automatically assigned at hire.

      • Ethics and Compliance
      • Equal Employment Opportunity & Title IX
      • Cybersecurity
      • Student Worker Safety Training

      These courses, along with many other free, professional development optional courses, are active and accessible via the SuccessFactors Learning/Performance tile in the SAP Portal. See the HR website for more information. 

      New bobcat employees together on football field in Bobcat Stadium

      New Employee Welcome (N.E.W.) returned to in-person this month!

      We are excited to announce that N.E.W. was held in-person this month for the first time since COVID-19 began. Our new Bobcat employees were able to meet fellow new hires and key representatives from across campus, as well as tour the Meadows Center, Bobcat Stadium, and the San Marcos campus. The HR welcoming team is thrilled to bring back these special experiences!

      FY21

      TXST

      Benchmark

      Median Tenure (years)

      6

      5.6(1)

      Median Annual Salary ($)

      57,911

      40,370(2)

      Annual Turnover Rate (%)

      12.2

      23.5(3)

      Fiscal Year End Stats

      The end of each fiscal year presents an opportunity to review and reflect. Here in HR, we looked back at some key statistics from FY21. Here is a chart comparing how we fared against industry benchmark.

      (1) Table 5. Median years of tenure with current employer for employed wage and salary workers by industry, selected years--Public Sector-State Government-January 2020

      (2) Median Household Income--San Marcos, TX

      (3) Table 16. Annual total separations rates by industry and region, not seasonally adjusted—State and local education-2020

       

      a laptop sitting next to an office window

      Leadership Learning Recommendations

      October 10th marked World Mental Health Day. As a TXST leader, it’s important to take the time to check in on your own mental well-being to better support others. Here are some online learning options to consider:

      • Well-being in the Workplace
      • Managing Your Well-Being as a Leader
      • Thriving @ Work: Leveraging the Connection between Well-Being and Productivity

      Access these, and many more, free, content-rich workshops at your convenience through the SuccessFactors Learning/Performance tile in the SAP Portal.

      We’d love to hear from you!

      Please send us your questions or feedback to hr@txstate.edu.

    • TO: Faculty; Staff

      November | Featured Courses  

      Supporting Male Student Retention at TXST

      November 2 | 2:30 – 4:30 p.m. | Zoom

      This course will offer information for faculty and staff interested in supporting, retaining, and graduating male students at Texas State. The presentation will cover the following topics: Demographics of our male students, male student experiences, and institutional support and efforts for male student success. At the end of the training, participants will have the option to join a network of allies committed to improving the quality of experience and education of male students. This workshop is a collaborative effort of the Male Initiative Committee.

       

      Mental Health Concerns at TXST: Trends, Resources, and Interventions

      November 10 | 1 – 3:30 p.m. | Zoom

      Over the past several years, college campuses across the nation have experienced a consistent, dramatic increase in the number of students with severe mental health problems. This program will examine the changing trends in college student mental health and why it has important implications for the campus learning environment.

       

      (NEW!) WellCats Educational Series: Rekindling Your Nutrition

      November 12 | Noon – 1 p.m. | Zoom

      From a food perspective, this last year resulted in many of us growing our own food and returning to our favorite recipes and homemade staples. With life seeming to be resuming its normal pace, it can be hard to hold on to the healthful habits we may have formed during the pandemic. In this series, we will explore and celebrate the nutritional wins that came out of our last year and discuss how we can rekindle those wins in a post-pandemic world.

       

                                                                                                   

      Be sure to also check out LinkedIn Learning resources available to you including:

      Recharge Your Energy for Peak Performance (51m)

      Note: To participate in the courses above, please register through SF Learning. Look for the “SuccessFactors Learning/Performance” tile.

      Training sessions for SuccessFactors (SF) Learning are coming soon! In the meantime, please visit our SF Learning User Guides website.

      If you require accommodations due to a disability, please call 512.245.7899 at least 72 hours in advance of the course.

      Texas State University Human Resources Gold logo

      Go Green! Print this email only when necessary. Thank you for helping Texas State be environmentally responsible.

      This message was sent to all members of a conscribed mailing list established and maintained by Texas State University.

      Your inclusion in this list results from your relationship and status with the University and is not optional.

       

      Texas State University System member system 

       

    • TO: Faculty, Staff

      Go Paperless for Your IRS Form W-2

      With the end of the year rapidly approaching, we encourage you to sign up for electronic delivery of your IRS form W-2. Our partners in Payroll posted step-by-step instructions to make enrollment easy. If you choose not to enroll in the paperless option, you will receive a paper copy in the mail in January to the address on file. If your address has changed, be sure to update it before Jan. 7, 2022, to ensure you receive this, and all other important notices. An electronic copy of your W-2 is also accessible via the SAP portal. For information on how to enroll in the paperless option or to access your W-2 form online, visit the Payroll website.

      Get Your Flu Shot this Fall

      Over 300 Bobcat employees participated in three on-campus flu-shot clinics held in October. In case you missed these events, there’s still time to get your shot! You can book an appointment for a flu shot at the Student Health Center or for HealthSelect participants, visit this ERS Article for more information on finding providers.

       

      Words Matter: Using Inclusive Language

      Words are powerful and can be used to convey a sense of belonging and inclusiveness which creates a space where everyone feels welcome. This type of inclusiveness requires intentional and thoughtful use of words especially when they relate to gender-inclusive language and the use of pronouns. Read more about inclusive language best practices.

       

        Daylight Saving Time Reminder

       

      Don’t forget to fall back! Daylight Saving Time ends November 7 at 2 a.m. Remember to also visit our Holiday Schedule website for information regarding the upcoming holidays.

       

       

      Bobcat Employee Discounts

      Bring on the perks! This month’s deals will help you prepare for your holiday festivities and also save big on Black Friday. Visit the Texas State Employee Discount website to check out a full list of this month’s savings.

    • TO: Supervisors

      Planning for Energy Conservation (EC) Days

      There are 4 energy conservation days in this year’s winter break. On those days, designated essential offices will remain open with a skeleton crew. Managers should create a plan with their teams that includes staff that are scheduled to work on EC days vs. those on planned leave (comp, FLSA, vacation, etc.). Below are some resources to help support you as you work with your teams to develop your department’s plans. 

      • Holiday schedule and essential office list 
      • UPPS 04.04.30 University Leave 
      • UPPS 04.04.16 Overtime and Compensatory Time 

      Other News and Announcements 

      N.E.W. is New Again! 

      As previously announced, N.E.W. was updated earlier this Fall to better meet the needs of our community. New hires are enrolled in a Canvas course, which houses all Day 1 onboarding information. The Canvas course is accompanied by a Zoom Onboarding course overview and a Q&A session with the Benefits team on Day 1. The in-person N.E.W. half-day program, which includes a virtual department expo and campus tour, is held once a month in JCK. For more information about what’s new with N.E.W., visit the HR website

      Leadership Learning Recommendations: 

      • Managing Innovation (58 minutes) 
      • Leading with Purpose (54 minutes) 
      • Productive Leadership (24 minutes) 

      Log in to SuccessFactors (SF) Learning to access these and many other free learning opportunities at your convenience! 

      We’d love to hear from you! 

      Please send us your questions or feedback to hr@txstate.edu

    • Learning and Development for Employee Bobcats next to a stack of books

      A picture containing background pattern

Description automatically generated

      12 Days of Learning Challenge

      ‘Tis the season for learning and development! We invite you to participate in a fun challenge: LinkedIn’s 12 Days of Learning. Follow the steps below for a chance to win a prize:

      • Print or save the 12 Days of Learning Calendar
      • Complete each day’s learning (videos are about 5 mins or less)
      • Initial each day’s box once you’ve watched the daily video
      • Share your biggest learning take away(s) to hr_odc@txstate.edu by December 21.

      December | Featured Courses  

       

      a person standing in the sunset

      (NEW!) WellCats Educational Series: How to Set Gratitude Goals

      December 2 | 1 – 2 p.m. | Zoom

      In this session, we will provide research about the benefits of expressing thankfulness and provide suggestions for how to establish gratitude goals during this holiday season! Let’s end the year by radiating gratitude and elevating ourselves and everyone around us!

       

       

      exit sign

       

      Civilian Response to Active Shooter Events

      December 7 | 1 – 3 p.m. | JCK 460

      This course will accomplish the following objectives:

      ·     Learn how to quickly determine the most reasonable way to protect your own life during an encounter with a violent individual.

      ·     Learn how to respond in order to Avoid, Deny or Defend.

      ·     Learn how to develop your own personal plan of action to survive a critical event.

       

      a person holding rainbow colored candles

      LGBTQiA Allies Training

      December 13 | 1 – 5 p.m. | Zoom

      This training will provide participants with information and resources that will help eliminate myths, misconceptions, and stereotypes often associated with LGBTQiA persons.

       

                                                                                                   

       

      Visit the OD & Communications Course Calendar to see a full list of this month’s courses!

      Daily calendar with solid fill

      Note: To participate in the courses above, please register through SF Learning. Look for the “SuccessFactors Learning/Performance” tile in SAP.

      If you require accommodations due to a disability, please call 512.245.7899 at least 72 hours in advance of the course.

      Texas State University Human Resources Gold logo

      Go Green! Print this email only when necessary. Thank you for helping Texas State be environmentally responsible.

      This message was sent to all members of a conscribed mailing list established and maintained by Texas State University.

      Your inclusion in this list results from your relationship and status with the University and is not optional.

       

      Texas State University System member system 

       

    • TO: Faculty, Staff

       Title: banner - Description: HR Buzz on top of holiday lights

      Staff Development Day coming this spring!

      Coming May 24, 2022, the Professional Development Advisory Council, in conjunction with Human Resources, will be hosting a day-long event focusing on staff development. This year’s theme is in line with the 2021-2022 Common Experience: Compassion. Learn how to bring compassion into your life and workplace. Develop skills in mindfulness, support, connectedness, and genuine human kindness for ourselves and others. A Save the Date will be sent soon, so keep an eye on your inbox!

      Interested in presenting at this year’s Staff Development Day?

      A call for presenters will be held from January to March.

       

       

       Coming Soon: Automated Employment Verification

      We have partnered with i2Verify, an automated employment verification service that provides secure access to wage and employment data for life events (such as mortgage and loan applications, social service entitlements, etc.). This new partnership will result in quicker turnaround times on employee-authorized verification requests. The service is on schedule for a soft launch this month. More information to come!

       

      Title: laptop - Description: A person typing on a laptop

       

      Title: Desktop - Description: a computer desktop

       

      Changes to the SAP Request Process | Introducing a new Adobe Sign Form

      Great news! The process for submitting an SAP Financial Department Security or SAP HR Department Security request has recently changed to make your submission experience significantly easier through a new Adobe Sign form. This new method will streamline the process and increase turnaround times for your SAP security needs. Learn how to navigate the new SAP security forms in Adobe Sign here. Visit the ITAC website to learn more.

       

      IRS Releases New Retirement Plan Limits

      On November 4, the IRS issued Notice 2021-61, providing for cost of living adjustments for retirement and pension plans.
      If you would like to increase the amount you are currently contributing to your 403(b), make sure to complete a new
      Voluntary Retirement Savings Plan Authorization. Agreements received by the 10th of the month will be effective with the next paycheck. To increase your 457, you will need to log in to your www.TexaSaver.com account or call TexaSaver directly at (800) 634-5091.

       

       

      Retirement Plan

      2022

      2021

      Annual Compensation Limits – 401(a) TRS

      305,000

      290,000

      457 Elective Deferrals

      20,500

      19,500

      403(b) Elective Deferrals

      20,500

      19,500

      Age 50 Catch Up (403(b) & 457)

      6,500

      6,500

       

       

      Title: perks

       

      Bobcat Employee Discounts

      Bring on the perks! Visit the Texas State Employee Discount website to check out a full list of this month’s savings. 

      Other News and Resources 

      Welcome, New Bobcats!

      Wellness 
      Tips 

        

      Learning and
      Development
       

      Employee & Team Recognition 

      gold paw prints 

      gol 

      i 

      gold ribbon 

      We’d love to hear from you!

      Please send us your questions or feedback to hr@txstate.edu.

        

       gold texas state human resources logo

      Go Green! Print this email only when necessary. Thank you for helping Texas State be environmentally responsible. 

      This message was sent to all members of a conscribed mailing list established and maintained by Texas State University. 

      Your inclusion in this list results from your relationship and status with the University and is not optional. 

       Texas State University System Member Statement

        

                   
    •  

      Remote Work Time Entry Now Available in SAP 

      Drumroll, please… 

      We are excited to announce that, as of Monday, Dec. 13, short-term remote work can be entered on all staff employee and student worker timesheets via SAP Employee Self Service. Manual tracking should revert to online entry effective with the December payrolls.  

      Please submit any reportable short-term work hours for this fiscal year that are over 30 days old to your department time administrator for entry. Instructions and support contacts can be found on the HR website. Remote work resources can be found on the IT website. For policy information, see UPPS 04.04.01 General Workplace Policy. 

      Other News and Announcements 

       

      cupped hands holding a yellow flower 

      Support for Weathering Holiday Stress 

      According to the National Alliance on Mental Illness holiday blues are more common than we might think; and talking with someone can help. Our group health insurance plans cover mental health care services, including Virtual Visits through Doctor On Demand® and MDLIVE®, covered at 100%. This means participants pay $0 for mental health Virtual Visits. For more information visit the BCBS of TX website or call (800) 252-8039. 

      adult male stretching on outdoor running track 

      Coming Soon: Get Fit Texas! Challenge 

      TXST will be participating in the State of Texas Get Fit Challenge again this year. Registration details will be sent to all employees in early January. Supervisors are encouraged to allow employees to use up to 2.5 hours of wellness leave each week as allowed in UPPS 04.04.32. This is a great way to kick off the new year and encourage healthy habits with your team. For more information, visit the HR website. 

      We’d love to hear from you! 

      Please send us your questions or feedback to hr@txstate.edu. 

    •  

      COVID-19 Campus Updates 

      Following Dr. Trauth’s message to campus on Jan. 3, departments are revisiting their COVID-19 contingency plans. Campus offices will remain open and fully functional to provide all necessary services. Flexibility regarding scheduling and remote work is encouraged under the parameters outlined in UPPS 04.04.01 General Workplace Policy. Remaining diligent in following CDC guidelines and taking the necessary precautions is critical to keep our community safe over the next few weeks. Thank you all for your contributions to our collective safety and commitment to keeping TXST going!

       

      Notice to TRS Retirees 

      We want to clarify some information regarding eligibility for retiree health insurance through the Employees Retirement System (ERS) of Texas that will be of interest to those employees who have accumulated service outside of the state of Texas system. ERS rules state that TXST employees cannot apply the following service to meet the Rule of 80 for retiree insurance eligibility purposes: 

      Time worked for an Independent School District (ISD) 

      Time purchased with TRS that was not withdrawn State of Texas service (i.e., military, out-of-state, etc.) 

      Proportionate retirement with participating municipalities/counties 

      Withdrawn TRS service for those that chose to participate with the Optional Retirement Program (ORP) and withdrew TRS funds when enrolling in ORP 

      For employees that are age 65 or older at the time of retirement, they have insurance eligibility provided they have at least 10 years of benefits-eligible service with a GBP participating agency (State of Texas agencies and State of Texas higher education institutions only). If your plans include retiring before reaching age 65 under the Rule of 80, and you intend to apply service time accumulated outside of the state of Texas system, please complete the Request a Rule of 80 Calculation form to receive updated individual retirement guidance. Additionally, we encourage you to visit the Retirees and Pre-Retirees information webpage for resources and more information or reach out to a member of the HR Benefits team.  

      Get Fit Texas Challenge Logo

       

      The GetFitTexas! Challenge is Here!

      Calling all Bobcat employees…will you accept the challenge? Our once-a-year opportunity to engage in friendly competition with other state agencies starts Jan. 10, and registration is open now. Visit the GetFit Texas website to register today and download your virtual swag bag. Starting Jan. 10, log your daily physical activities. Set a goal of being active for at least 150 minutes for at least 6/10 weeks of the challenge and help TXST win bragging rights! Go team TXST!    

       

      Reminder: Insurance Deductibles/Coinsurance Reset Jan. 1

      Just a friendly reminder that at the start of each calendar year all insurance deductibles and coinsurance payments reset. Below is a chart that contains the maximums for calendar year 2022. For HealthSelect participants, the prescription deductible of $50 per person/per calendar year also resets. Additional details about TXST’s medical insurance plans can be found on the ERS website.

       

      Plan

      In-Network Deductible

      Non-Network Deductible

      Coinsurance Maximum

      Total Out-of-Pocket Maximum

      HealthSelect

      $0

      $500 per person

      $1,500 per family

      $2,000 per person (in-network)

      $7,000 per person (non-network)

      $7,000 per person

      $14,000 per family

      (no maximum if non-network)

      Consumer Directed HealthSelect

      $2,100 per person

      $4,200 per family

      $4,200 per person

      $8,400 per family

      None

      $7,000 per person

      $14,000 per family in-network

      (no maximum if non-network)

       

       

       empty classroom

       

      Spring New Faculty & Staff Orientations

      New Faculty Orientation (N.F.O.) will be held virtually on Jan. 12. For those with new faculty starting in the spring, please make sure they register. New faculty includes those that were previously per-course but are now benefits-eligible. For registration and details please visit the Faculty and Academic Resources website. New Employee Welcome (N.E.W. II) for staff employees will also be held virtually starting Jan. 14. For details, please visit the HR website.

       

      Bobcat Employee Discounts

      Bring on the perks! Visit the Texas State Employee Discount website to check out a full list of this month’s savings.  

      rainbow colored shopping bags

      Other News and Resources   

      Welcome, New
      Bobcats!

      Wellness   
      Tips

      Learning and  
      Development

      Employee & Team Recognition

      gold paws icon   

      icon of a hand holding a heart   

      icon of a teacher presenting   

      ribbon   

      We’d love to hear from you!  

      Please send us your questions or feedback to hr@txstate.edu.  

       

      gold texas state human resources logo  

      Go Green! Print this email only when necessary. Thank you for helping Texas State be environmentally responsible.   

      This message was sent to all members of a conscribed mailing list established and maintained by Texas State University.   

      Your inclusion in this list results from your relationship and status with the University and is not optional.   

      texas state university member statement logo   

       

                     
                         
    • Managing More COVID Challenges 

      Many of our fellow Bobcat employees have been impacted by the latest COVID surge, fueled by the Omicron variant. As a campus leader, we want to ensure you have the most updated information and are aware of the resources available for meeting this ongoing challenge. Here is some information we hope will help you address the some of the questions and concerns raised by your teams: 

      • Reporting – employees should report a positive test result, illness/symptoms, and/or exposure via Bobcat Trace. Supervisors may also submit a report or question on an employee’s behalf using the Student Health Center COVID-19 web site. 
      • Leave – options include state comp time, FLSA overtime, sick, vacation, etc. Other leave types may be available as outlined in UPPS 04.04.30 University Leave, including paid administrative leave, which may be granted by the divisional VP in consultation with HR on a case-by-case basis. 

      We encourage everyone to continue to follow CDC guidelines and review updated TXST guidance on the HR website.  

      Other News and Announcements

      Supervisor Scenarios  

      These may be familiar scenarios for some but rest assured that the names and circumstances have been altered to protect individual identities.  

      Scenario 1: It’s an average Monday and Andy is at their workstation checking in for the day. Andy observes their co-worker Pat, repeatedly coughing and sneezing and notes that they are visibly ill. Andy brings their concern for Pat to their mutual supervisor’s attention. As their supervisor what would you do? 

      1. Tell Andy to mind their business and get back to work. 
      2. Tell Pat to stop coughing and sneezing around others. 
      3. Announce to the team that Pat has allergies. 
      4. Remind the team that they all should adhere to the CDC guidelines (masking, social distancing) and the supervisor should use their best judgment to determine whether it is necessary and/or appropriate to request that Pat leave the worksite. 

      ·  Best answer: D, as it prioritizes the safety of all members of the team and preserves Pat’s right to privacy under federal law and university policy.  

      Scenario 2: Andy texts you over the weekend advising that they have tested positive for COVID and self-reported to Bobcat Trace. Andy is not an essential employee, but your team is working on a project that is dependent on them for on-time completion. As Andy’s supervisor, what should you do? 

      1. Tell Andy to send you a copy of their COVID test results. 
      2. If feasible, grant Andy short-term remote work time (alternatively, approve leave time) and instruct them to follow Bobcat Trace guidance. 
      3. Send an email to the team advising that Andy is COVID positive and tell them that they all must get tested before returning to work. 
      4. Tell Andy that short-term remote work is not permitted under any circumstances and that they must take unpaid leave. 

      Best answer: B, as it prioritizes Andy’s health, well-being, and right to privacy under federal law and university policy.  

      For advice or to discuss specific situations, contact the HR employee relations team. 

      New Hire Welcome Bags 

      Check out our *NEW* TXST new hire gear! Starting Feb. 1, we will welcome our newest staff employees with some snazzy swag bags delivered directly to their work sites. Here’s a sneak preview of the contents 

      We’d love to hear from you! 

      Please send us your questions or feedback to hr@txstate.edu. 

       

       

       

    • Coming Soon: Staff Development Day!

      Coming May 24, 2022, the Professional Development Advisory Council, in conjunction with Human Resources, will be hosting a day-long event focusing on staff development. This year’s theme is in line with the 2021-2022 Common Experience: Compassion. Learn how to bring compassion into your life and workplace. Develop skills in mindfulness, support, connectedness, and genuine human kindness for ourselves and others. Visit the Staff Development Day website to learn more.

       

      Interested in presenting at this year’s Staff Development Day?

      Support Texas State staff by sharing your expertise as a presenter. Submit a Staff Development Day Proposal today!

      January | Featured Course  

       

      (NEW!) WellCats Educational Series: Mindful Eating

      January 27 | Noon – 1 p.m. | Zoom

      Mindful eating is a practice that can help us adjust our mindset around food in a positive and long-lasting way. Together we'll learn about what mindful eating is, how and when to notice hunger, and practical, day-to-day ways we can impact the way we eat. 

       

      February | Featured Courses  

      Virtual Mental Health First Aid

      February 8 (Day 1 of 2) | 1:30 – 4:30 p.m. | Zoom

      In this hybrid course, you will learn how to identify, understand, and respond to signs of mental illness and substance use disorders.

       

       

      Electronic and Information Resources Accessibility

      February 24 | 1 – 5 p.m. | Zoom

      In this workshop, you will discuss examples of inaccessibility at universities and the benefits of practicing Universal Design.

       

      Supporting People of Transgender Experience

      February 25 | 9 a.m. – Noon | Zoom

      This training will provide participants with information and resources that will help eliminate myths, misconceptions, and stereotypes often associated with LGBTQiA persons.

       

                                                                                              

       

      Visit the OD & Communications Course Calendar to see a full list of this month’s courses!

      Note: To participate in the courses above, please register through SF Learning. Look for the “SuccessFactors Learning/Performance” tile in SAP.

      If you require accommodations due to a disability, please call 512.245.7899 at least 72 hours in advance of the course.

    • TO: Faculty; Staff

      HR Forum

      We’re excited to announce that Texas State’s quarterly HR Forum has changed from a representative-based audience format to an open event for all of campus to attend! HR Forum is an event that aims to inform and promote the dynamic exchange of ideas between Texas State’s HR office, key HR partners, and all university employees.

       

      You are invited to join our next event happening on February 15 from 10 a.m. to noon via Zoom where we will share important news and updates relevant to the Bobcat employee community.

       

      Have a topic that you’d like to see HR Forum cover? Let us know!

       

      Can’t attend? Don’t worry! Announcements, presentation slides, and a video recording will be uploaded to the HR Forum Resources webpage shortly after the event ends.

      New Compliance Training Launched!

      Texas State has partnered with EVERFI, a leading education technology company, to bring more dynamic and interactive compliance training to campus. EVERFI is not a new campus partner; Texas State currently uses EVERFI’s Campus Prevention Network for undergraduate and graduate student compliance courses and will now be providing similar courses to employees!

       

      Courses will be rolled out in phases with the first being Preventing Harassment and Discrimination (EEO & Title IX) this week. You can complete this course by logging in to SuccessFactors (SF) Learning via the SAP Portal and navigating to your “My Learning Assignments” tile. Need help navigating SF Learning? Visit our SF Learning User Guide webpage.

       

      Be on the lookout for more trainings rolling out in the coming weeks!

      1095 B & C Forms Coming Soon!

      Forms for Affordable Care Act (ACA) tax reporting will be arriving soon. If you are enrolled in medical insurance, your Form 1095-B will arrive directly from Blue Cross Blue Shield (and/or your HMO for those previously enrolled) and should arrive by mid-March. TXST will also be sending you a 1095-C form, showing your offer of coverage, and that will be mailed no later than March 2, 2022. Please update your address in the SAP Employee Self-Service portal to ensure your document is received timely. 

      2022 W-4 Forms Due for Employees Claiming “Exempt”

      All employees who claim “exempt” on their federal income tax withholding (i.e., have no income tax withheld) must file a new W-4 form each tax year. If a new form is not completed, the university is required to withhold at the single rate with no exemptions until a new form is received.

       

      All W-4 forms should be entered via SAP Employee Self-Service or submitted to the HR Benefits team
      by February 11, 2022.

       

      Please send your form to Human Resources in J.C. Kellam, Room 360, or fax to 5-1942. Do not e-mail your new W-4 as it contains sensitive, personal information. You will find a new W-4 form on the HR Forms webpage in the Payroll section.

      Tax Deferred Annuity (TDA) Plans Universal Eligibility Notification – Saving for Retirement

      A Tax-Deferred Annuity (TDA) Plan is a voluntary 403(b) retirement program that allows you to save additional income for retirement through pre-tax or Roth after-tax contributions. Contributions are made through payroll deductions and may be invested in mutual funds, fixed or variable annuities with any one of the authorized vendors. There is no employer contribution with the 403(b) Tax-Deferred Annuity (TDA) Plan.

       

      Am I Eligible? All employees who normally work at least 1,000 hours per calendar year and are not student employees are eligible to contribute to a TDA.

       

      For more information regarding contribution amounts, how to get started, and how to make changes, visit the TDA webpage.  

      Bobcat Employee Discounts 

      Bring on the perks! Visit the Texas State Employee Discount website to check out a full list of this month’s savings.

      We’d love to hear from you! 

      Please send us your questions or feedback to hr@txstate.edu

        
    • TO: HR Forum Attendees

      Greetings Bobcats,

      Thank you for attending today’s HR Forum!

      We hope that you found the event worthwhile. As mentioned, the announcements, slides, and a recording of the event are now posted on our HR Forum Resources webpage.

      Our planning team is always striving to provide you with the best experience possible. Please take a moment to let us know how we can best meet your needs at future HR Forum events by sharing your thoughts through this survey. We greatly appreciate your feedback!

      Have an idea for a new name for HR Forum? Let us know! We are holding a renaming contest and would love to hear your ideas. The employee who suggests the winning name will be awarded $10 in Bobcat Bucks to be used at any Texas State Dining location! The winner will be announced before our next event on April 19.

      Want to add our next HR Forum to your Outlook calendar? Visit the event listing on the Texas State Main Event calendar and click “Add to My Calendar”.

      Thank you for your attendance today and we look forward to seeing you next time!

      Your HR Forum Team

      Next HR Forum:

      April 19, 2022

      10:30 a.m. to noon

    • Check Your Performance Plans!

      As we prepare for the next performance review cycle, make sure you sign into Success Factors Performance Management and complete any outstanding actions. As a friendly reminder, a list of incomplete actions will be distributed through the divisional Vice Presidents later this month. For questions or support, please email hr_erelations@txstate.edu.

      Other News and Announcements

      Spring Break Energy Conservation Days

      As Spring Break is fast approaching, we thought it was a good time to remind you to dust off your office coverage plans. March 14-18 are designated as Energy Conservation days, so be sure to check the list of designated essential offices and build a schedule to ensure adequate coverage.

      Automated Employment Verifications Are Here!

      We’ve partnered with i2Verify, an automated employment verification service that provides secure access to wage and employment data for life events (such as mortgage and loan applications, social service entitlements, etc.). This new partnership means quicker turnaround times on employee-authorized verification requests. For more information about our new partner and their services visit the HR website.

      Staff Development Day

      Our first-ever Staff Development Day is on the calendar for May 24. To maximize participation and availability of sessions, we will be hosting in-person activities in the morning, with repeat virtual sessions in the afternoon. An event agenda will be shared closer to the date to assist your teams in planning for coverage. With this being a University-supported event, we appreciate the release time allowed to your staff for attending. We look forward to seeing you and your teams as active participants! For more information, visit the HR website.

       

      Know of any potential presenters? Please encourage interested members of your teams to put forward a presentation proposal to share their expertise and successful practices with campu

      New SuccessFactors (SF) Learning
      Supervisor Guide

      SF Learning provides supervisors with a variety of features useful for developing your team including:

      • assigning online courses
      • registering employees for live courses
      • viewing employees’ learning assignments
      • reviewing team compliance status

      Check out our new Supervisor’s User Guide to learn how to navigate your team towards success with SF Learning!

      Reminder: Staff Educational Development Leave Application Approval Chain

      It’s that time of year again! Staff Educational Development Leave (SEDL) applications are being submitted for review and approval. Please remind any employees pursuing the SEDL program to forward their Adobe Sign e-form through the following chain:

      Direct Supervisor → Department Head → Executive Assistant → Vice President

      Documents not submitted through this chain will take longer to review and approve.

      Don’t know who your Division’s Executive Assistant and Vice President are? Visit the SEDL website for contact information.

      Supervisor Scenarios

      Back by popular demand…more supervisor scenarios! Disclaimer: These scenarios may sound familiar for some but rest assured that the names and circumstances have been altered to protect individual identities. 

      Scenario 1

      Andy and Pat are coworkers and “friends” on a social media site. Andy recently went out on continuous FMLA leave and has been absent from work for 3 weeks. Pat notices that Andy recently posted photos of them and their partner lounging by a resort pool, and the date of the posting corresponds with Andy’s FMLA leave. Pat wonders…”if Andy is so ill that they had to go on FMLA leave, then how can it be that they are hanging out at a resort?” To Pat, this doesn’t seem fair, so Pat brings this to your attention. As their supervisor what would you do?

      1. Call Andy and tell them you saw their social media post and that they need to return to work immediately.
      2. Commiserate with Pat about the increased workload Andy’s absence has on the team, and tell Pat that there will be disciplinary consequences for Andy.
      3. Thank Pat for bringing this to your attention. Have a counseling conversation with Andy upon their return from leave about the perceptions the social media post may create.

      *Best answer: C, as it balances Andy’s FMLA rights with the morale of the team. 

      Scenario 2

      Cary has worked for Barry for 4 years and has always complained of knee problems. Cary finally decides to have knee surgery. Cary discusses this with Barry, then requests 3 weeks of paid time off, which Barry approves. Cary calls at the end of the 3-week absence and advises that their recovery is slower than expected and they will need additional time off. Barry expresses disappointment and advises Cary that since this is the busy season for the department, additional time off cannot be granted, and Cary will need to return to work immediately or risk disciplinary action or termination. Rate how Barry handled Cary’s situation.

      1. Barry did everything right.
      2. Barry should have directed Cary to consult with HR prior to Cary starting her leave, as her condition may qualify her for Family and Medical Leave (FMLA). Barry should have also reached out to HR for guidance prior to the leave, and on Cary’s request to extend their leave.
      3. Barry should have granted Cary additional time off.

      *Best answer: B, as it ensures Cary and Barry both fully understand their rights and responsibilities under FMLA law. 

      We’d love to hear from you!

      Please send us your questions or feedback to hr@txstate.edu.

        
    • TO: Faculty, Staff

      Automated Employment Verifications Are Here!

      We’ve partnered with i2Verify, an automated employment verification service that provides secure access to wage and employment data for life events (such as mortgage and loan applications, social service entitlements, etc.). This new partnership means quicker turnaround times on employee-authorized verification requests. For more information about our new partner and their services visit the HR website.

      March Learning Opportunities

      March 8th is International Women’s Day and March marks Women’s History Month. Here are some recommended (and free!) learning opportunities from both our on and off-campus partners that we encourage you to explore:

      • LinkedIn Learning courses
      • Women’s History Month events:

      Event

      Date

      Location

      Registration

      Radical EmpathyMarch 9, 7:30-9 p.m.ZoomRegister Here
      Mothers, Sons, and the HIV/AIDS Crisis in EuropeMarch 10, 5-6 p.m.Taylor Murphy 104 & ZoomRegister Here
      Alice Embree, Voice LessonsMarch 28, 6:30-7:30 p.m.Taylor Murphy 101Learn More Here
      The Decorators: The Women Who Professionalized Interior DesignMarch 31, 5-6 p.m.Taylor Murphy 104 & ZoomRegister Here
      Gender Identity and Professional Authority: The Case of AMA Latino PhysiciansApril 14, 5-6 p.m.Taylor Murphy 104 & ZoomRegister Here

       

      Have questions? Please contact Dr. Jessica Pliley.

       

      HR Forum Renaming Contest

      With the primary goal of HR Forum being to inform and promote the dynamic exchange of ideas across campus, what better way to involve our community than asking YOU for ideas on what this event should be called moving forward?

       

      Have an idea for a new name for HR Forum? Let us know! We are holding a renaming contest and would love to hear your ideas. The employee who suggests the winning name will be awarded $10 in Bobcat Bucks to be used at any Texas State Dining location! The winner will be announced before our next event on April 19.

      Interested in presenting at this year’s Staff Development Day?

      Do you have best practices or recent revelations to share with your TXST colleagues regarding compassion and mental health skills? This is your chance to make an impact on campus and provide your fellow Bobcat employees with insight on how to bring compassion, self-care, mindfulness (and more!) into their lives. Share your experience and expertise as a presenter for Staff Development Day. Whether you’re a subject matter expert or a Bobcat with a story to tell, we want to hear from you!

       

      Presenters will receive an honorarium (up to $200) for their time and lunch on the day of the event. Please submit proposals by March 24, 2022, for consideration. If you have any questions, please contact ODC.

       

      Submit a proposal for Staff Development Day today!

      Friendly Reminder: New Compliance Training

      On January 31, our new Preventing Harassment and Discrimination (EEO & Title IX) was launched to campus. This course can be completed by logging in to SuccessFactors (SF) Learning via the SAP Portal and navigating to your “My Learning Assignments” tile. Need help navigating SF Learning? Visit our SF Learning User Guide webpage.

      International Film Festival & Symposium

      Did you know that TXST’s 2022 International Film Festival & Symposium is free and open to the public? Join fellow Bobcats from April 4 – 14 for two weeks of movie screenings focusing on this year’s theme: Consent. Rounding out the festival is a symposium on April 15 with guest lectures and roundtable discussions. Check on the schedule of events on Instagram or the TXST Main Events calendar! Have questions? Please contact Dr. Carole Martin.

      Employee Discounts

      Bring on the perks! Visit the Texas State Employee Discount website to check out a full list of this month’s savings.

      We’d love to hear from you! 

      Please send us your questions or feedback to hr@txstate.edu

        
         
    • Join TIAA for a special webinar on navigating market volatility during the Russia/Ukraine conflict. Recent market volatility due to the Russia/Ukraine conflict has created unease. Hear from Nuveen Global’s Chief Investment Strategist Brian Nick and TIAA Managing Director of Institutional Investment Strategy, Adam Polacek, as they discuss what’s happening in the markets right now, what to expect in the coming weeks, and what this all means for participants and retirement plans. 
    • TO: Full-Time, Benefits Eligible Employees

      It’s Springtime, Bobcats!

      It’s a great time of year to get outside and Spring Into Motion. We have partnered with Health Enhancement Systems to offer a fun, new challenge for employees during the month of April. This physical activity program is a fun and inspiring way to move more. Whether you hike the hill country, take a brisk walk around the block, or play a game of tennis, you choose the activity — do the same thing each day or try something different — as you discover something new about spring each week.

      Sign up today with your TXST ID!

      In this 4-week program, you’ll earn points, badges, and learn about Spring Things — from adorable wildlife and vibrant blossoms to destinations and weather patterns. Plus, there are helpful resources, interesting articles, recipes, a team competition, friends feature for support and camaraderie, and a fun daily quiz. We will also be giving away prizes throughout the challenge, and awards to the top three teams!

      Learn more by visiting the Spring Into Motion website.

      Get ready, Bobcats, to take the first step toward a healthier you... Spring into Motion starts Monday, April 4!

    • TO: Faculty, Staff

      Get ready to put on your thinking caps, Bobcat Employees!

      The Office of Human Resources and Auxiliary Services invites you to Faculty and Staff Trivia Night at the new happy hour spot on campus—Under the Arch at UAC!

      Put your knowledge to the test for a chance to win prizes with Quiz Master and fellow Bobcat Employee—Austin Allen, Recruiting Coordinator for The Graduate College. Come enjoy the large selection of wine, beer, and delicious food all while getting your trivia on!

      When: Wednesday, March 30 starting at 5 p.m.

      Where: Under the Arch

      If you require accommodations in order to participate, please contact Human Resources at least 72 hours in advance of the event.

    • We Want to Hear from You!

      Our team is dedicated to providing learning and development opportunities that support employees in their professional career paths. To better serve our Bobcat community, we’d love to gain an understanding of your development needs. Please take our Professional Development Needs Assessment survey (5-7 minutes in length) to help us learn how can tailor our future development opportunities. 

      April | Featured Courses 

      (NEW!) WellCats Educational Series: Address Your Stress

      April 13 | Noon – 1 p.m. | Zoom

      Managing your stress can have a positive effect on your everyday life. Blue Cross Blue Shield of Texas invites you to attend an educational webinar that will include information including the effects of stress, common internal and external stressors, and techniques to manage stress.

       

      Suddenly Virtual/Suddenly Hybrid: Making Remote Meetings Work for Leadership

      April 14 | Noon | Zoom

      As remote work becomes less of an unusual exception and more of an everyday necessity, hybrid meetings are becoming the norm. Karin Reed as she shares firsthand stories and up-to-date studies to offer a guide to hybrid and virtual meetings that are grounded in science and proven in the real world.

       

      I Want My Life Back! Taming the Outlook Monster

      April 14 | 10 – 11:30 a.m. | Zoom

      Are you drowning in email? Missing deadlines? Is your calendar a mess? Then this is the session for you! This course will provide tips and tricks that will help you organize the electronic madness and make Outlook work for you.

       

      Diversity 102

      April 28 | 2-3:30 p.m. | Zoom

      Diversity 102 serves as a closing session for participants in the Bobcat JEDI Program. Generally, it will be the last workshop that participants attend prior to receiving their certificate. This session will involve a conversation among participants focused around guided questions with members of the Bobcat JEDI Program Team.

      New Cybersecurity Training Coming Soon

      Cybersecurity training will soon have a new look and feel. The new course will present information in a modernized and engaging platform that will help you learn how to protect against cyberattacks. You will be able to access the course via SuccessFactors (SF) Learning. Please remember that Cybersecurity is a required training that must be completed annually. However, if you’ve recently completed the previous version of the cybersecurity course, you will not need to take this new training until the next time your 365 days of compliance expires.

      Questions? Contact the OD & Communications team.

       

      Mark Your Calendars for Staff Development Day!

      On May 24, 2022, the Professional Development Advisory Council, in conjunction with Human Resources, will be hosting a day-long event focusing on staff development. This year’s theme is in line with the 2021-2022 Common Experience: Compassion. Learn how to bring compassion into your life and workplace. Develop skills in mindfulness, support, connectedness, and genuine human kindness for ourselves and others. Visit the Staff Development Day website to learn more.

      Visit the OD & Communications Course Calendar 
      to see a full list of this month’s courses!

      Note: To participate in the courses above, please register through SF Learning. Look for the “SuccessFactors Learning/Performance” tile in SAP. Need help navigating SuccessFactors (SF) Learning? Visit our SF Learning User Guides website.

      If you require accommodations due to a disability, please call 512.245.7899 at least 72 hours in advance of the course.

    • TO: Faculty; Benefit-Eligible Staff

      Registration is now open for Spring Into Motion, a fun physical activity program designed to get you moving! During this 4-week program, you choose what physical activity you’d like to do each day for 6000+ steps (using a tracking device or the Step Converter tool) as you earn points, badges, and learn fun facts about spring — from adorable wildlife and vibrant blossoms to destinations and weather patterns. Plus, there are helpful resources, interesting articles, a “Friends” feature for support and camaraderie, and fun daily quizzes.

      Register before Monday, April 4 and your name will be entered in a drawing for a chance to win a prize. 

      As a bonus, all benefit-eligible faculty and staff will be provided free access to the Student Recreation Center on both campuses for the duration of the competition. To redeem your bonus, scan your TXST employee ID card at the front desk of the Rec Center starting April 4 through April 30.    

      Don’t forget, you can also take advantage of other physical activity programs and well-being offerings provided through WellCats. 

      Sign up and start moving toward better health! 

    • TO: Faculty; Staff

      Spring Into Motion Challenge Starts Today!

      If you have not registered or joined a team, today’s the day! Registration will remain open until April 11. Challenge yourself, a colleague, or teammate to engage in friendly competition. Prizes will be awarded throughout the month of April, with the grand prizes announced to the 3 winning teams after the competition ends on April 30.

      Student Rec Center Pilot Program

      Starting today through April 30, benefit-eligible faculty and staff can access the Student Rec Center on the San Marcos campus and the Round Rock Wellness Center free of charge*. This April offering is a pilot program in partnership with HR to gather data on faculty/staff demand and usage to inform future decisions. To participate in the pilot, scan your TXST employee ID card at the front desk of either location from Apr. 4 through Apr. 30. For more information, visit the HR Website.  

      *Adjustments will be processed for those with pre-paid memberships.     

      Free Hearing Screening Clinic

      The Speech-Language-Hearing Clinics on both the San Marcos and Round Rock campus invites faculty and staff to a complimentary hearing health screening. Taking care of your hearing health is taking care of your total health. This free hearing screening event will take place April 26, 27, and 28. Visit the Hearing Screening Clinic website for locations and registration information.

      Summer Insurance Premiums

      9-month faculty, staff, and graduate student employees scheduled to return in the fall not expecting to receive a paycheck during the summer months may elect to have their insurance premiums payroll deducted in advance on their June 1 paycheck. Those enrolled in salary spread or receiving pay from working during the summer DO NOT need to pre-pay.

      How Do I Sign Up? Keep an eye out for a personalized e-mail this month which includes a personalized statement showing your out-of-pocket costs for summer coverage. Complete the authorization form online and we’ll handle the deduction.

      Are there other options? You may also pay by personal check or money order/cashier’s check. These payments must be made timely, and a schedule will also be sent via email.

      Questions? E-mail hrbenefits@txstate.edu or call 5.2557.

      Anti-Stigma Campaign

      Human Resources will soon be launching a campaign to spread awareness of the available campus resources that support the mental health of our Bobcat community. More details coming soon!

      HR Forum

      Mark your calendars for the next HR Forum on Tuesday, April 19 at 10:30 a.m. via Zoom. Take our HR Forum Renaming Poll to cast your vote for HR Forum’s new name! The winning name will be announced at the April 19 forum.

      For more info, visit the HR website.

      Share Your Thoughts  

      We would love to hear your thoughts on the SuccessFactors Performance Management system. Please take a moment to complete the User experience feedback survey. Participation is voluntary and your feedback will remain anonymous.  

    • TO: Staff, Faculty Who Supervise Staff

      On April 1, an important part of the performance review process begins. You received an email containing a Document Creation Notice from Texas State Performance Management (system@successfactors.com) with a link to complete your self-assessment. This is your opportunity to contribute to your annual performance review and to prepare for your upcoming meeting with your supervisor.

      *Please note: All steps in the process must be completed by May 31 with a final performance review rating of ‘Merit Eligible’ in order for you to be eligible to receive the merit bonus.

      To access the performance management system and other helpful resources, visit the Performance Management website.

      For questions or to schedule training, please call 5.2557 or email performancemgmt@txstate.edu.

    • Join us at HR Forum tomorrow!

      HR Forum is an event that aims to inform and promote the dynamic exchange of ideas between Texas State’s HR office, key HR partners, and all university employees.

      You are invited to join our next event happening on April 19 from 10:30 a.m. to noon via Zoom where we will share important news and updates relevant to the Bobcat employee community. Some hot topics that will be included are:

      • FY23 Budget Development Updates
      • Staff Development Day
      • Performance Management Cycle
      • Compliance Training Updates
      • Staff Ombuds Services

      Can’t attend? Don’t worry! Announcements, presentation slides, and a video recording will be uploaded to the HR Forum Resources webpage shortly after the event ends.

      Help Us Rename HR Forum! There’s still time to submit your vote for a new name for HR Forum. The winning name will be announced at the end of tomorrow’s event.

      Zoom Link

      Zoom Meeting ID: 924 5470 2340

      We look forward to seeing you tomorrow!

      Your HR Forum Team

    • Greetings Bobcats,

      Thank you for attending yesterday’s HR Forum!

      We hope that you found the event worthwhile. As mentioned, the announcements, slides, and a recording of the event are now posted on our HR Forum resources page.

      Our planning team is always striving to provide you with the best experience possible. Please take a moment to let us know how we can best meet your needs at future HR Forum events by sharing your thoughts through this survey. We greatly appreciate your feedback!

      HR Forum has a new name! We asked and you answered: HR Forum’s new name is HR Connections. Along with the new name, you can expect to see new branding coming soon.

      Want to add our next HR Connections to your Outlook calendar? Visit the event listing on the Texas State Main Event calendar and click “Add to My Calendar”.

      Thank you for your attendance today and we look forward to seeing you next time!

      Your HR Forum Team

    • Staff Development Day Coming Soon!

      Join us on May 24, 2022, for a day-long event full of learning and networking opportunities centered around the 2021-2022 Common Experience theme: Compassion. Visit the Staff Development Day website to see a full agenda for the day including session topics, speaker bios, and more!

      Register for each session you plan to attend!

      Want to get involved?

      Our team is recruiting faculty, staff, and student volunteers for logistical support on May 24 from 8 a.m. to 4 p.m. Volunteer duties include assisting with event check-in, introducing speakers (for both in-person and virtual sessions), and directing event attendees to correct room locations. If you or someone you know is interested in volunteering, please complete our volunteer interest survey.

      May | Featured Courses

      Reminder: In order to receive attendance credit and Zoom/Teams links (for virtual courses), you must register through SF Learning. Adding a course to your calendar does NOT count as registration. For detailed registration instructions, visit our How to Register and Cancel Course Enrollment User Guide.

      LinkedIn Learning: Well-Being in the Workplace

      Join Lianne Weaver, the founder and director of Beam Holistic Therapy and Beam Development & Training Ltd., as she shares practical techniques for alleviating anxiety, worry, stress, and other common mental health issues.

      (NEW!) WellCats Educational Series: Addressing Mental Health

      May 6  |  9 – 10 a.m. |  Zoom

      Making the time and space to take care of your mental health is important. Come and join your fellow faculty and staff members for one hour on May 6 to explore ways to personally understand your own mental health and strategies to help improve it.

      For the Record: What You Really Need to Know About Records Management

      May 17 | 9:30 – 11:30 a.m. | Zoom

      This workshop is designed to give you the tools you need to make informed decisions about managing your records.

      Understanding the Electronic PCR Process

      May 17 | 2:30 – 4:30 p.m. | Microsoft Teams

      Learn the ins and outs of the Electronic Personnel Change Requests (E-PCRs) process.

      Important Update to Learning & Development:

      Starting June 2022, our standard “Learning & Development” email will be temporarily discontinued as our team explores ways to promote learning opportunities through other HR communications channels. Be sure to keep an eye out for our monthly HR Buzz and Leadership Beeline emails for the latest learning and development offerings!

      If you have suggestions on how we can tailor our future learning opportunities, please take our Professional Development Needs Assessment Survey.

      Visit the OD & Communications course calendar to see a full list of this month’s courses!

    • #StigmaFreeTXST Campaign

      TXST Human Resources is kicking off Mental Health Awareness Month with the #StigmaFreeTXST Campaign! Texas State is dedicated to supporting the mental health of our employees. From now until the end of Fall 2022, we'll be spotlighting various mental health resources available to the Bobcat community to support the National Alliance on Mental Illness's (NAMI) Anti-Stigma campaign.

      During this month and beyond, we encourage you to act in support of yourselves and your loved ones in learning more about mental health. Here are some simple steps you can take starting today:

      • Visit our website to learn how you can help maintain a #StigmaFreeTXST
      • Take the NAMI stigma-free Quiz and Pledge
      • Take self-paced courses or sign up for instructor-led courses on SF Learning to learn more on a topic (keyword search: mental health)
      • Pay $0 copay for mental health virtual visits on certain platforms (BCBSTX plan members)
      • Check out TXST’s Minds Matter Faculty & Staff Resources webpage
      • Explore Bobcat Balance offerings
      • Join WellCats

      For more information about mental health resources, keep an eye out in future HR Buzz and Leadership Beeline communications for our #StigmaFreeTXST logo (featured below) or contact worklife@txstate.edu.

      Introducing: The Hive

      We are excited to introduce The Hive: Your Human Resources blog! This new resource is designed to provide in-depth information covering initiatives, resources, and events happening at TXST.

      What You’ll Find:

      • Programs and Events

      Stay up to date with HR news and initiatives.

      • Employee Well-Being

      See how WellCats can help you live, work, and be well inside the office and at home.

      • Bobcat Stories

      Learn about the people and activities that make being a Bobcat employee unique.

      Enter your email address on the top right sidebar to subscribe!

      2022 Summer Camps

      Are you in search of fun and engaging summer activities for your kiddo? Check out the variety of summer camps offered right here at TXST! Visit the 2022 Summer Camps website to sign-up today!

      Save the Date for Summer Enrollment June 20 – July 22

      This year annual enrollment for insurance benefits runs from June 20 – July 22, 2022. More info about benefit or rate changes is coming soon. This is your annual opportunity to make changes to your elections without experiencing a qualifying life event. Stay tuned for more details!

      May 24 is Staff Development Day

      Join us for a day-long event full of learning and networking opportunities centered around the 2021-2022 Common Experience theme: Compassion. Learn how to bring compassion into your life and workplace. Develop skills in mindfulness, support, connectedness, and genuine human kindness for ourselves and others.

      Register for each session you plan to attend.

      Want to get involved?

      We are recruiting volunteers to provide event support from 8 a.m. to 4 p.m. to assist with event check-in, introduce speakers (for both in-person and virtual sessions), and direct attendees. If you’re interested in volunteering, please complete the Volunteer Interest Survey.

      NOTE: In support of this event, the HR department will  have limited services on May 24th.

      Performance Management Reminder

      The deadline to complete performance reviews is May 31 for merit bonus eligibility. Access the Performance Management system on the Performance Management website where you’ll also find helpful resources including the Performance Management toolkit. For questions contact performancemgmt@txstate.edu or call 5.2557.

    • It's happening… After months of planning and preparation, we're excited to say that our first-ever Staff Development Day is finally here! We invite all employees to join us tomorrow at 9 a.m. for a day full of in-person and virtual information sessions centered around the theme of compassion. What can you expect?

      Keynote Presentation

      We're kicking the day off with a “Compassionate Leadership” hybrid presentation by Lark Doley, former President of Toastmasters International.

      President's Cabinet Panel

      Join members of President's Cabinet as they discuss “Leading with Compassion at TXST”. There will also be a Q&A segment for in-person and virtual attendees to ask questions.

      Concurrent Sessions

      Choose from over 10 different compassion-related info sessions offered throughout the day. Presenters include TXST Staff & Faculty, LinkedIn Learning team members, and Licensed Therapists.

      Session topics include:

      • "Hear for Your Health"
      • “Compassionate Policing at TXST”
      • "Self-Compassion 101"
      • "Compassion Through Community Ties: Enacting Meaningful Change"
      • And many more!

      Don’t miss out on catered lunch (while supplies last), networking opportunities, and fun giveaways!

      For a full agenda of the event (including session topics, locations, and presenter bios), visit the Staff Development Day website where you’ll also find registration links and virtual session log-in information.

      If you require accommodations due to a disability, call 5.7899 prior to the event. Please contact the Organizational Development & Communications team if you have any questions.

    • Reminder: Performance Reviews Due May 31!

      The deadline to complete performance reviews is May 31 for merit bonus eligibility. You can log in to the Performance Management system on the Performance Management website where you’ll also find helpful resources including the Performance Management toolkit. Please contact performancemgmt@txstate.edu or call 5.2557 if you have any questions or need assistance. 

      Other News and Announcements

      Staff Development Day 

      Thanks to everyone’s support, TXST’s first-ever Staff Development Day was a success! The event drew ~ 200 attendees (in-person and virtual) and offered a wide spectrum of voices and perspectives on the theme of Compassion. As a bonus, the Common Experience theme for 2022-23 was revealed to attendees! Session recordings, slide decks, and resources will be posted to the Staff Development Day website. For those who attended, please share your feedback via this survey. 

      #StigmaFreeTXST Campaign

      May is Mental Health Awareness Month and we encourage you to show your support by joining the #StigmaFreeTXST campaign! From now until the end of Fall 2022, we'll be spotlighting various mental health resources and encouraging you to act in support of yourselves, your team, and your loved ones by learning more about mental health. Here are some resources to help support you as you look at mental health awareness through the leadership lens:

      • NAMI Stigma-Free Quiz and Pledge
      • Self-Paced courses on SF Learning (keyword search: mental health):
      • Well-being in the Workplace (course# 4887)
      • Mindful Stress Management (course# 3410)
      • Creating a positive and healthy work environment (course# 6740)
      • Key Mental Shifts for Servant Leadership (course# 5604)
      • Developing Mental Toughness in Yourself (course# 8134)
      • Managers as multipliers of well-being (course# 7254)
      • Addiction: A Community Issue (course# 5298)
      • Psychological Safety: Clear Blocks to Innovation, Collaboration, and Risk-Taking (course# 4173)
      • The Science of Compassion: An Introduction (course# 5280)
      • Powerless to Powerful: Taking Control (course# 3626)

      For more information about mental health resources, visit the #StigmaFreeTXST website or contact worklife@txstate.edu.

      Supervisor Learning Resources 

      The following LinkedIn Learning videos can be accessed via SuccessFactors (SF) Learning: 

      • Using Feedback to Drive Performance 
      • 360-Degree Feedback 
      • Conducting Performance Reviews

      Need help? Visit the SF Learning User Guides website to learn how to navigate and find learning. 

      Supervisor Scenarios 

      Scenario: Rayan is a team supervisor. Recently, their team member moved out of state, creating a vacancy. The team has several projects and operational workload that necessitate filling the position, however Rayan heard that the university is under a hiring freeze so is hesitant to move forward with the position requisition process. What advice would you give to Rayan? 

      A. Distribute the work amongst remaining members of the team and leave the position vacant.

      B. Double your work hours to cover the responsibilities associated with the vacant position.

      C. Review the position to ascertain business need for the role and explore alternate solutions. If your analysis proves that the position is needed, draft the business justification and submit a request to fill the vacancy.

      Best answer: C, TXST is not under a hiring freeze. Although it is a good practice to revisit vacancies to ensure the business need still exists and is being met by the essential duties and responsibilities described in the position description, most positions are needed and vacancies should be posted as quickly as possible. 

      Scenario: Trey manages a team of 7 individuals. One member of the team, Alina, has struggled with meeting expectations of their role this past year. Trey noted that they have consistently missed deadlines and the quality of their deliverables have not met the outlined standards. Trey has provided feedback directly to Alina each time these expectations were not met, however little improvement has been observed. It’s now time for their performance review, and Trey is struggling with the difficult decision of determining whether Alina is eligible for merit. How would you handle this? 

      A. Rate Alina as merit eligible and keep comments as neutral as possible on the performance review. 

      B. Rate Alina as not merit eligible and design a performance improvement plan to help set Alina on a path to success. Provide honest feedback to Alina that summarizes their performance over the course of the measurement period. Paint a clear picture of what success in the role looks like and provide details on the support you will provide to help her achieve success. 

      C. Rate Alina as merit eligible. Focus on the positive aspects of her performance only. 

      Best answer: B, it is important to send a consistent message throughout the performance cycle. Providing honest feedback and the support needed to meet standards and expectations are all critical to not only the success of the individual, but also to the success of the entire unit. 

      Disclaimer: these scenarios may sound familiar for some but rest assured that the names and circumstances have been altered to protect individual identities. 

    • Benefits Open Enrollment Starts June 20

      This year’s benefits open enrollment runs from June 20 to July 2. This is the one time in the year that you may make changes to your elected benefits outside of a qualifying life event. Plan year 2023 rates are published here. Keep an eye on your home mailbox or visit the ERS website for enrollment information and instructions. Contact the HR benefits team or visit the 2022 Summer Enrollment website if you have any questions.

      TXST Blood Drive

      In response to the tragedy in Uvalde, the Division of Student Affairs and the Office of Human Resources are co-sponsoring a blood drive on June 20. The event will take place in the LBJ Student Center Ballroom from 9 a.m. to 3 p.m. Faculty, staff, and students are welcome to participate. Visit the TXST Blood Drive website for additional details. Thank you for contributing to this life-saving effort!

      Start Your Performance Plans Today!

      The 2021-22 Performance Management cycle closed on May 31, and it’s time to start planning for the next performance period. As of June 1, staff performance plans are available in the SF Performance Management system. The deadline to complete performance plans is July 31. For more information on the performance planning process, visit the HR website. For questions or training, please call 5.2557 or email performancemgmt@txstate.edu.

      June Mental Health Resource Spotlight:

      HealthSelect of Texas

      HealthSelect of Texas offers several resources for you and your dependents to take care of your mental health including free mental health virtual visits, a mental health care management program, and a 24/7 mental health hotline. Visit our StigmaFreeTXST website to learn more.

       

      Staff Development Day Resources Now Available!

      Thank you to everyone who helped make our first-ever Staff Development Day a success! Video recordings and presentation slides from the event are now published on our Staff Development Day website.

      Share Your Thoughts!

      Help us improve future events by sharing your feedback in our Staff Development Day Survey. Complete this brief survey for a chance to win a prize!

      Something New is Coming to N.E.W.

      This fall New Employee Welcome (N.E.W.) will be better than ever with the addition of a new hire ambassador program— Bobcat Buddies! This program will provide new Bobcat Employees the opportunity to connect with current staff to experience the culture of TXST and expand their social network.

      Want to help our new hires become familiar with different aspects of campus? Complete this survey to be included in an upcoming program information session.

      Bobcat Employee Discounts 

      Bring on the perks! Visit the HR website to check out a full list of this month’s savings.  

  • 9.1.2020 - 8.31.2021 Email Archive

    • TO:    Department Heads and Administrative Support Staff

      FROM:  Tammy Coyle, Interim Assistant Vice President, Human Resources

      SUBJECT:  Job Classification Consolidation Project – Use of Functional Titles

      As a part of the Texas State initiative to reduce the number of job classifications in the university pay plan, Human Resources has created a new process within the PeopleAdmin talent management system to request and assign functional or position-based titles. These functional titles will be outward-facing and better describe the unique duties and functions of the position versus our more generic job classifications in the university pay plan.

      Additional Benefits

      1)    Potentially attracting more applicants in job postings and advertisements.

      2)    Reducing the administrative costs associated with reclassifications that are effectively only a change in title.

      3)    Instituting formal governance to the process that occurs when staff members refer to themselves by an informal title instead of the name of the classification on their pay plan.  

      Process

       To accomplish this, we will use the same process as a job audit requisition in the PeopleAdmin workflow with two exceptions:

      1)    The requisition will not flow through Budget

      2)    We will not require a job analysis form (JAF) or organizational chart

      This process will be included in UPPS 04.04.11 University Classification and Compensation Policy with an added link to UPPS 04.04.03 Staff Employment Policy. Also, along with their pay plan classifications, these functional titles would be displayed on the organizational charts in SuccessFactors.

      Standard Workflow

      1)    Department Head/Dean

      2)    VP

      3)    HR-Class/Comp

      4)    HR-MDC

      HR will approve the proposed functional titles provided that they fall within Functional Title Guidelines. 

      Timeline

      The functional title capabilities are already live in PeopleAdmin and we are awaiting the end of the SACS review to implement the consolidation of the overall pay plan.

      Contacts

      For more information, contact Blake Bissing (bsb106@txstate.edu) or Emily Himes (eah170@txstate.edu) or 512-245-2557 in Human Resources. 

    • TO: Faculty; Staff

      FROM: VPFSS

      Instructions for Recording Your Time

       Although April 2 is not an official university "holiday," we have coded our SAP time management system to reflect the time off as if it were a holiday. A half-day holiday has been added to each eligible employee’s time record. This means the holiday time should not be entered by the employee or the time administrator. Eligible full-time employees receive 4 hours of paid time; eligible part-time employees receive an amount proportionate to their FTE. These hours are awarded regardless of work shift or normal days off. Students and non-regular employees are not eligible for paid time off.

      Employees scheduled to be on another type of paid leave (such as vacation or sick leave) may modify their original leave request by subtracting the number of hours awarded as paid holiday. For example, a full-time employee has planned work hours of 8 and takes vacation the entire day. The employee only needs to enter 4 hours of vacation; the remaining 4 hours are defaulted in the system as paid holiday hours.

      Skeleton Crew 
      Eligible employees who serve as the skeleton crew should record additional hours worked using attendance code “0100.” As a result, employees will earn comp time for the extra hours worked to be applied toward energy conservation days or to be taken off within the next 12 months at a time agreeable to their supervisor. For example, a full-time employee has planned work hours of 8, works 6 and takes off 2. The employee would enter 2 hours of additional hours worked. Remember, 4 hours are defaulted as regular work hours and 4 hours are defaulted as holiday. By entering the 2 extra hours worked, it will automatically be calculated in the comp time total for the week.

      Please remember that regular, part-time classified staff employees do not accrue compensatory time unless their hours for the week exceed 40. Therefore, any hours in excess of their normal FTE will be paid automatically on the next payroll.

      Contact Us

      Carole Clerie, Assistant Vice President, Human Resources 
      hrbenefits@txstate.edu 

    • TO: Staff; DL-TXST-FacWithStaffRpts

      From: VPFSS

      Today, April 1, you will have access to launch your performance review process. 

      Next Steps

      • Look for an email with a link to complete your online self- assessment via a document creation notice from PerformanceManagement/SAP SuccessFactors. 
      • This is your opportunity to evaluate your performance for the past year and to prepare for your upcoming performance review with your supervisor. 
      • You can also access your performance review, by visiting Office of Human Resources Performance Management 

      Resources

      • Employee Self-Assessment User Guide
      • Helpful Tools and Resources
      • Performance Management Features which includes the Writing Assistant
      • Performance Management FAQs 

      Important Deadlines

      Complete these steps by May 31 to be eligible for merit:

      1. Employee self-assesses performance
      2. Supervisor assesses employee(s) performance
      3. 1:1 meeting between supervisor and employee
      4. Acknowledgements
        • Employee electronically signs review
        • Manager electronically signs review

      Contact Us

      Tammy Coyle, Manager, Employee Relations
      512-245-2557 
      performancemgmt@txstate.edu

    • TO: Current Students; Faculty; Staff

      Hosts: Retention Management and Planning & the Office of Human Resources

      Who? All Interested Bobcats in the Texas State University Community 

      What to expect? Fun, complimentary event with live information sessions via Zoom from summer camp providers at Texas State and surrounding communities.

      How do I register? Visit HR Family Activities or Students Who Are Parents. 
      Do You Run a Camp? Please join us as a presenter at the fair by contacting Rose Trevino.

      Contact: 
      Rose Trevino, Work Life Coordinator, Human Resources
      worklife@txstate.edu
      512-245-2557
       
      Stay tuned to both websites for more exciting information as the event date approaches!

    • To: Staff

      From: VPFSS

      Change has come in many forms during the past year, and while collectively, we all likely experienced uncertainty, many of you may have experienced personal and professional challenges that have permanently changed how you work and live.

      Listening and Supporting the Bobcat Community

      As we approach the finish line of the spring term, we also begin to look to the future while listening to the many questions you have about your specific role and the post-pandemic Texas State work environment. I want toassure you that the HR team is here to support you as we transition back to working on campus. 

      Many of you undoubtedly share in our excitement about seeing each other again face-to-face, but we know that some in our Texas State community also have concerns, hesitation, trepidation, and even anxiety about the return to in-person work. It may even feel like starting a new job for some of you. If you have been working remotely, we encourage you to talk to your supervisor and we hope that you can find some support in these suggestions for a successful return to the workplace.

      • Discuss any challenges, issues, or concerns regarding your transition to physical presence on campuswith your supervisor.
      • Share ideas with your supervisor and peers regarding how to return to work safely and the resources the team needs.
      • Reach out for available support resources before, during, and after your transition (change is challenging!). Find various resources on our new ODC website created to help you navigate the transition back to campus.  
      • Work with your supervisor to create a ramp-up plan, increasing your on-campus work hours with the anticipation of returning to full physical presence by June 1.
      • For questions about the recent announcement regarding temporary workplace modifications, please contact ADA Compliance.

      We are confident that you will continue to thrive as we return to our campuses. It is an honor to be a part of the Bobcat family. Your perseverance through the past year is humbling. 

      Please contact the Office of Human Resources or at 5.2557 for additional resources and/or situation-specific guidance.

    • TO: Faculty, Staff

      Hi! Welcome to HR Buzz, your new monthly communication from HR that provides important news, announcements, and policy updates to staff and faculty. As previously mentioned, the HR Bulletin is moving to a quarterly publication schedule, meaning the June Bulletin is the last monthly edition you’ll receive from HR. Be on the lookout for our first quarterly bulletin, coming this Fall. In the meantime, we will continue to develop new communication resources to better serve our Bobcat community.

      Read below to see what’s happening this month! 

      New Performance Management Toolkit!

      Introducing the new Performance Management Toolkit featuring three tutorial videos and a new user guide designed to help you learn the three phases of the Performance Management Cycle. Visit the new Performance Management Toolkit website to learn more!

      2021 Summer Enrollment

      The ERS recently announced that open enrollment for Summer 2021 begins on June 1. Visit the 2021 Summer Enrollment website for more information and resources.

      New Talent Acquisition Website

      The Office of Institutional Inclusive Excellence - Faculty and Staff Initiatives is excited to announce a newly-launched Talent Acquisition Website.

    • To: Supervisors

      Welcome to Leadership Beeline, a new monthly communication dedicated to supervisors. This communication will provide timely news and resources to help ensure success for you and your team.

      Tis the Season | Creating Performance Plans 

      June 1st marked the start of a new Performance Management cycle. As supervisors, it’s now time for you to start creating Performance Plans for your team member(s) for the upcoming June 2021- May 2022 performance year. Whether it’s your first time or you need a refresher, you can visit the Performance Management website to learn how to start building the plan(s) and the steps involved in this process. All Performance Plans must be complete by July 31, 2021. Please contact the Performance Management Team with any questions.

    • TO: Faculty, Staff

      FROM: Human Resources

      2021 Summer Insurance Enrollment Is Here!

      June 21 - July 23 is your annual opportunity to make changes to your benefits without experiencing a qualifying life event. Changes to your TexFlex or Insurance coverage can be made on the ERS Online Portal. Visit the 2021 Summer Enrollment Website or check out the ERS Summer Insurance Enrollment virtual fair schedule for more information.

      If you have questions, please contact the Human Resources Benefits team at 512.245.2557 or stop by JCK 360.

      We’d love to hear from you!

      Please send us your questions or feedback to hr@txstate.edu.

    • FROM: Human Resources

      TO: Faculty, Staff

      Staff Ombuds Pilot Program

      This fall, Texas State will launch a pilot program for a Staff Ombuds service. The pilot will begin at the start of the fall semester and run through December. Learn more on the Staff Ombuds Program Website.

      Have A Sweet Treat, On Us!

      Mark your calendars for July 23! Come cool off with a free Snow Cone with your colleagues in Human Resources and Faculty Academic Resources. More details coming soon.

      Free Virtual Visits

      Effective July 1, medical and mental health virtual visits are covered at no cost for HealthSelect of Texas participants. Visit the HealthSelect Virtual Visits Website to learn more.

      New Staff Grievance Form

      The previous Staff Grievance form has been transitioned to a new user-friendly and accessible online form. Visit the Employee Relations Resources website for more information.

      Other News and Resources:

      • Welcome, New Bobcats!
      • Wellness Tips
      • Learning & Development
      • Employee & Team Recognition
    • TO: Faculty, Staff

      FROM: Human Resources

      Coming to a desktop and mobile device near you... a new employee learning management system (LMS)! 

      The new LMS, SF Learning, is a tool dedicated to enhancing faculty, staff, and student employee learning that will launch this fall. Learn more by clicking the video above or by visiting our new SF Learning website.

    • TO: [Conscribed Supervisor's list]

      FROM: Human Resources

      Live Q&A Session | Shhh…It’s Confidential! Handling Medical Disclosures From Employees

      Join Fernando Rojas (Coordinator, ADA Compliance), Bobby Mason (AVP, Institutional Compliance), Carole Clerie (AVP, Human Resources), and Tammy Sharp (Director, Faculty & Academic Resources) for a live virtual Q&A session to discuss ways for handling the disclosure of personal medical information including the application of ADA, HIPAA, and FMLA laws & TXST UPPSs.

      When: Wednesday July 21, 2 – 3 p.m.

      Where: Zoom

      Please share any specific questions or concerns you would like to have addressed in the session by submitting this short anonymous survey.


      REMINDER: Performance Plans Due July 31

      June 1st marked the start of a new Performance Management cycle. If you supervise staff employees, it’s now time for you to start creating Performance Plans for your team member(s) for the upcoming June 2021 – May 2022 performance year.

      Visit the Performance Management website to learn the steps required to create Performance Plans.

      If you have any questions, please contact the Performance Management Team.

      We’d love to hear from you!

      Please send us your questions or feedback to hr@txstate.edu.

    • TO: Faculty, Staff

      FROM: Human Resources

       

      Take a break and celebrate: 
      It’s Snow Cool to be a Bobcat employee!

      The Office of Human Resources and Faculty & Academic Resources invites you to enjoy a sweet treat…on us! Take a screen break and come mingle with your colleagues while enjoying a refreshing snow cone from Kona Ice.

      When: Friday, July 23 from 2 - 4 p.m.

      Where: Parking lot between JCK and the Theatre building

      If you’d like to request a guest parking pass from Parking Services, please do so at least 48 hours in advance of this event. 

       *Event subject to rescheduling in the case of inclement weather. 

    • TO: Faculty, Staff

      FROM: Human Resources

      Reminder | Summer Insurance Enrollment Ends July 23

      June 21 - July 23 is your annual opportunity to make changes to your benefits without experiencing a qualifying life event. Changes to your TexFlex or Insurance coverage can be made on the ERS Online Portal. Visit the 2021 Summer Insurance Enrollment Website or check out the ERS Summer Insurance Enrollment virtual fair schedule for more information.

      Three Ways to Make Changes:

      • Log in to your ERS Online account and select “Benefits Enrollment”.
      • Visit the HR Benefits team in JCK 360 to complete a paper enrollment form by Friday, July 23 at Noon.
      • Call ERS at 866.399.6908 to make changes by phone.

      We’d love to hear from you!

      Please send us your questions or feedback to hr@txstate.edu.

    • TO: Faculty, Staff

      FROM: Human Resources

      Take a break and celebrate: 
      It’s Snow Cool to be a Bobcat employee!

      The Office of Human Resources and Faculty & Academic Resources invites you to enjoy a sweet treat…on us! Take a screen break and come mingle with your colleagues while enjoying a refreshing snow cone from Kona Ice.

       When: Today from 2 - 4 p.m.

      Where: Parking lot between JCK and the Theatre building

      * Event subject to rescheduling in the case of inclement weather. 

      Attention Round Rock Campus Bobcats! 
      We’ll soon be visiting you too with some sweet treats. Details for the Round Rock Campus snow cone event coming soon

      We welcome questions or feedback at hr@txstate.edu.

       

       

       

    • TO: Faculty; Staff

      FROM: Human Resources

      August | Featured Courses

      Student Emergency Services: Helping a Student Learn Resilience from Crisis to Commencement | August 4 | 1 - 3:30 p.m. | Zoom

      When you find out about a student who is having trouble, who do you call? During this interactive workshop you’ll learn about the unique services provided by Student Emergency Services in the Dean of Students Office.

      (NEW!) WellCats Educational Series: Keys to Proactive Wellness: Consistency, Planning, Finding, and Maintaining Wellness in the Face of Life’s Challenges  | August 20 | Noon – 1 p.m. | Zoom

      Making sustainable life changes can be difficult, especially when "life" gets in the way. With the new semester right around the corner, we all will see some changes to our routine that could affect our health habits and routines. Come join our WellCats nutritionist Kelci Baez B.Sc., as we discuss how to plan and maintain healthful goals despite the curveballs of life. Let's make you a pro at pro-active wellness!

      Note: To participate in the courses above, please register through SAP under the training and development tab. If you require accommodations due to a disability, please call 512.245.7899 at least 72 hours in advance of the course.

      Coming this Fall | SuccessFactors (SF) Learning!

      SuccessFactors (SF) Learning - a new learning management system (LMS) dedicated to enhance employee learning – is coming soon to Texas State! Visit the SF Learning Website for more information.

      To see a full list of August Courses and other on-campus learning opportunities, visit the ODC website

      Be sure to also check out LinkedIn Learning resources available to you!

    • TO: Faculty; Staff

      FROM: Human Resources

      Exit Interview Process Updates

      The Office of Human Resources, Institutional Inclusive Excellence, and Faculty & Academic Resources are making changes to the current employee separation process. These changes include a new exit interview website and a revamped survey for separating employees to complete. More details to be provided soon.

      Visual Changes to SuccessFactors

      On July 8, we officially announced that a new learning platform for Texas State employees is coming this fall. As we prepare for the migration of employee learning from the SAP Portal into the SuccessFactors (SF) Learning platform, you may see some visual changes within SuccessFactors. Visit the SF Learning Website to learn more. 

      Free Snow Cones Coming to Round Rock - August 5

      Attention Round Rock Bobcats: we’ll be bringing sweet treats from Kona Ice to your campus on August 5. Official event details will be announced to Round Rock employees soon.

      Bobcat Employee Discounts

      Bring on the perks! Visit the Texas State Employee Discount website to check out this month’s savings.

      Other News and Resources

      We’d love to hear from you!

      Please send us your questions or feedback to hr@txstate.edu.

    • TO: [Conscribed List of Round Rock Staff]

      FROM: Human Resources

      Take a break and celebrate: 
      It’s Snow Cool to be a Bobcat employee!

      The Office of Human Resourcesand Faculty & Academic Resources invites you to enjoy a sweet treat…on us! Take a screen break and come mingle with your colleagues while enjoying a refreshing snow cone from Kona Ice.

      When: Thursday, August 5 from 2 - 4 p.m.

      Where: Campus Services Building Parking Lot

      *Event subject to rescheduling in the case of inclement weather. 

      We welcome questions or feedback at hr@txstate.edu.

       

    • TO: Staff, Faculty

      FROM: Human Resources

      Mark Your Calendars!

      FY22 Holiday Schedule & Energy Conservation Days Announced

      It’s that time of the year! The Texas State University System Chancellor designated the FY22 university holiday and energy conservation (EC) day schedule:

      Labor Day 

      Thanksgiving

      Winter Break

      Martin Luther King, Jr. Day 

      Spring Break 

      Memorial Day 

      Independence Day

      September 6, 2021

      November 25 – 26, 2021

      December 20 – 31, 2021 (December 20 – 23 are EC days)

      January 17, 2022

      March 14 – 18, 2022 (EC days)

      May 30, 2022

      July 4, 2022

      Texas State also designated optional holidays that may be observed in lieu of any of the above holidays. Further, the university designated essential offices that must remain open with skeleton crews on energy conservation days. To view these and other details, please visit the Holiday Schedule website.  

      While we encourage you to consult with your supervisor on specific questions regarding your work schedule(s) during the above times, please contact Human Resources if you have any questions relating to the holiday/EC schedule, timekeeping procedures, and/or comp time accrual procedures for energy conservation days at 5.2557 or email hrbenefits@txstate.edu. 

  • 9.1.2019 - 8.31.2020 Email Archive

    • TO: FSS Full-Time Staff Members

      FROM: Eric Algoe, Vice President for Finance and Support Services

      SUBJ: Staff Educational Development Leave Program (UPPS 04.04.35)

      The Staff Educational Development Leave Program provides an opportunity for one full-time staff member per semester in each division of the university to receive special support for degree work.  Applications for participation for the Spring 2020 semester are now being accepted.  This is a reminder that after receiving approval by the appropriate supervisor(s) that the final date to receive applications in the VPFSS office is Monday, September 23, 2019.  A decision will be made by Friday, September 27, 2019, so that the recipient will be notified in time to complete the registration process for Spring 2020.

      Please refer to UPPS 04.04.35, Professional Development and Educational Opportunities, for details regarding eligibility and the application procedures.  The link to the application form is in the UPPS. 

      Please note that all regular, non-grant, full-time staff employees who are U.S. citizens or resident aliens and who have been employed at the university at least one year are eligible to participate in this program.

      If you have questions about the program, please contact Ms. Vanessa Salazar, Manager, Organizational Development and Communications, 512-245-7899.  Questions regarding the selection process may be directed to Ms. Patricia Prado, 512-245-2244.

    • Save the Date: 2019 Employee Wellness Fair

      Thursday, October 10

      10 AM – 2 PM

      LBJSC Ballroom

      Live. Work. Be Well.

      The fair will focus on the eight dimensions of wellness and feature vendors that serve the areas of: Environmental, Financial, Intellectual, Nutritional, Occupational, Physical, Social and Emotional, and Spiritual wellness.

      • See helpful in-booth demonstrations
      • Participate in hands-on activities
      • Take advantage of free health screenings and get your flu shot

      Learn More

      The Employee Wellness Fair website will be updated with additional event and vendor information, as the date approaches.

      No registration needed to attend. Fair attendance can be considered work time, with supervisor approval. If you require accommodations due to a disability in order to participate, please contact 512.245.2557 at least 72 hours in advance of the event.

    • TO: Staff and Faculty Who Supervise Staff

      FROM: Eric Algoe, Vice President for Finance and Support Services

      SUBJ: Texas State Resources Fair – Thursday, October 31

      Save the Date

      2019 Texas State Resources Fair

      Thursday, October 31

      2:30 – 5:00 p.m.

      JCK 1100

      Our fall Texas State Staff Resources Fair is just around the corner!

      Our fair is designed to give you an opportunity to learn more about any new campus processes, services or resources. New employees can also find answers to questions, and put names to faces from multiple areas across the University.

      We’re hosting over 30 Texas State departments during our Dia de los Muertos themed Fair, including Accounts Payable, Campus Recreation, Equity & Inclusion, International Affairs, Human Resources, ITAC, Travel, University Police, and more!

      • Plus, we’ve got some great grand prizes and raffles, including a one-night stay for two at the Double Tree Hotel, one overnight stay for two at the Crystal River Inn, restaurant gift cards, and more!

      So mark your calendar for October 31 for a chance to explore the many resources we share at Texas State University.

      No registration needed to attend. Bring your Texas State ID card for easy registration.

      For more information, visit our Staff Resources website or email hr_odc@txstate.edu.

      If you require accommodations due to a disability in order to participate, please contact 5.7899 at least 72 hours in advance of the event.

    • 2019 Employee Wellness Fair

      Thursday, October 10

      10 AM – 2 PM

      LBJSC Ballroom

      You are invited to Live. Work. Be Well.

      This year’s fair will focus on the eight dimensions of wellness and feature vendors that serve the areas of: Environmental, Financial, Intellectual, Nutritional, Occupational, Physical, Social and Emotional, and Spiritual wellness.

      • See helpful in-booth demonstrations
      • Participate in hands-on activities
      • Take advantage of free health screenings and get your flu shot (consent form)
      • Sign up to contribute to the Texas State Blood Drive

      Learn More

      Review the list of vendors that will be on hand to provide numerous services. Also, see what great prizes will be available for participants.  

      No registration needed to attend. Fair attendance can be considered work time, with supervisor approval. If you require accommodations due to a disability in order to participate, please contact 512.245.2557 at least 72 hours in advance of the event.

    • TO: All Staff

      FROM: Mr. Eric Algoe, Vice President for Finance and Support Services

      SUBJECT: Outside Employment Reporting Requirement

      Texas State University recognizes that employees may have other employers or jobs due to their needs or interests. Although outside employment is allowed, those duties and responsibilities must not interfere or conflict with their employment at Texas State.

      Per UPPS 04.04.06, Outside Employment and Activities, http://www.txstate.edu/effective/upps/upps-04-04-06.html, outside employment is defined as any compensated employment, consulting, or service performed by the employee outside of the employee’s employment relationship with Texas State for the direct or indirect benefit of the employee or the organization served.

      For staff, approval is required for:

      1) any outside employment, prior to beginning such outside employment to include any employment with another state agency, community college, or school district; or

      2) any staff member holding public office (elected or appointed to serve for a federal, state, or local government entity including school districts, cities, and towns).

      If the outside employment is with another State of Texas entity, Texas law requires that all state employees must inform both state agencies or institutions of higher education before accepting an additional employment with another agency or institution. See section 03.02 of UPPS 04.04.06.

      Reporting of outside employment is done electronically via the SAP Self Service Portal, https://ibis.sap.txstate.edu/irj/portal, click on “Self-Report.”

      If you have questions, please contact LynnAnn Brewer, Employment Manager, Human Resources at lb64@txstate.edu, or (512) 245-2557.

    • TO: Staff and Faculty Who Supervise Staff

      FROM: Eric Algoe, Vice President for Finance and Support Services

      SUBJ: Reminder: Texas State Resources Fair | Thursday, October 31 | 2:30 p.m. – 4:30 p.m.

      Reminder

      2019 Texas State Resources Fair

      Thursday,

      October 31

      2:30 – 4:30 p.m.

      JCK 1100

      Our fall Texas State Staff Resources Fair is just around the corner!

      Our fair is designed to give you an opportunity to learn more about any new campus processes, services, or resources. New employees can also find answers to questions and put names to faces from multiple areas across the University.

      We are hosting over 30 Texas State departments during our Dia de los Muertos themed Fair, including Accounts Payable, Campus Recreation, Equity & Inclusion, International Affairs, Human Resources, ITAC, Travel, University Police, and more!

      • Plus, we have got some great grand prizes and raffles, including a one-night stay for two at the Double Tree Hotel, one overnight stay for two at the Crystal River Inn, restaurant gift cards, and more!

      So mark your calendar for October 31 for a chance to explore the many resources we share at Texas State University.

      No registration needed to attend. Bring your Texas State ID card for easy registration.

      For more information, visit our Staff Resources website or email hr_odc@txstate.edu.

      If you require accommodations due to a disability in order to participate, please contact 5.7899 at least 72 hours in advance of the event.

    • To: All Staff and Student Employees

      From: Eric Algoe, Vice President for Finance and Support Services

      Subj: Nepotism Reporting: Online Form Available to Report Relatives Working at Texas State

      As required by the Texas State University Nepotism Policy, all employees have access to an online form to self-report relatives who also work at the University. Through employee self-reporting, the Human Resources Department streamlines conflict resolution and improves the accuracy of reports required by State law and the Texas State University System Rules & Regulations.  The governing UPPS is 04.04.07 Nepotism and Related Employment.

      To Report

      Log into the SAP Portal

      • Under ‘Self Report’, click on ‘Self-Reporting of Relatives’
      • Complete your certification by
        • Entering all relatives who work in your same division, including student workers; or
        • Indicating you have none.

      Instructions for Self-Reporting of Relatives at Texas State

      Complete your certification by entering relatives who work in your same division, including student workers.   After your initial certification, you must report any changes as they occur.  If you have already reported relatives working at Texas State and there are no changes, no action is required.

      Human Resources will review the reporting records using the organizational structure in SAP.  If there is a potential conflict, Human Resources staff will contact the appropriate department heads for resolution.

      Status Report for Department Heads

      Employees who hold the SAP security role of ‘Department Head’ have access to run a status report for employees in their department.

      Instructions for Department Head Report of Relatives Reported by Employees

       Please contact Human Resources at 512-245-2557 or (hr@txstate.edu) with any questions.

    • TO: Staff and Faculty

      FROM: John McBride, Assistant Vice President for Human Resources

      SUBJECT: Remote Work & Telecommuting Request Process is Online

      Fellow Bobcats,

      In recent days, we’ve shared new policies designed to prioritize the health of our employees while still carrying out the essential functions of running a university. The policies promote increased flexibility in schedules, remote work, and social distancing in our offices. They are an important first step in our response, and now directors and supervisors must lead the way in making sure they are put into effect.  For the remainder of the spring semester, we are actively encouraging supervisors to use a combination of all these options to limit in-person contacts:

      •  scheduling work hours from home
      • flexing time in the office, and
      • using leave to supplement the above steps.

       For example, this could mean that an employee works 16 hours per week from home, works late nights or weekends when there are few other people in the office for 16 hours, and supplements with 8 hours of vacation to get to their 40-hour work week. There is no one-size-fits-all solution that will work for every position at the university or for every office. Many of our employees simply do not have the option to work from home. This is why we are asking each office to exercise maximum flexibility during this trying time to accomplish your work while safeguarding valued employees. Additionally, we encourage all offices to avoid face-to face-meetings when a conference call, Zoom, or Teams meeting will work. 

      As we continue to simplify the process for requesting remote and telecommuting work, we are providing a convenient electronic platform for completing and submitting an agreement form which is routed to your department head for approval. To make sure your form is submitted properly, please be aware of the two options and how they differ.

      • Remote Work – occasional or short-term (up to 30 consecutive calendar days) performance of normal work duties at a location away from the employee’s regular work location, most often the employee’s home. A formal agreement with department head approval is required. (UPPS No. 04.04.01 Section 02.05)  As an exception to policy, the remote work form can be used to approve alternative work arrangements through the end of the spring semester because of the COVID-19 pandemic, rather than the normal 30-day timeframe. 
      • Telecommuting  – long-term performance of some or all of the duties assigned to an employee conducted at an approved non-university worksite. A formal agreement with vice presidential approval is required. (UPPS No. 04.04.01 Section 02.07)

       To get started, see the Remote Work and Telecommuting Agreement instructions, select your preference and follow the instructions on the page. Once you hit send, an agreement form will pop up with several required fields. Please carefully complete all the fields with important details that will give your department head the information they need to make a decision on your request.

      If you have questions, please contact Human Resources or call 245-2557.

      Thank you for your important work in support of the mission of Texas State University and for your flexibility as we focus on continuity, despite the challenges of the COVID-19 Pandemic.

      John McBride

      Assistant Vice President for Human Resources

      Texas State University

    • TO: All Faculty and Staff

      FROM: Eric Algoe

      Vice President for Finance and Support Services

      SUBJ: University Schedule for Friday, April 10 and Saturday, April 11, 2020

      In years’ past, the Texas Legislature or Governor has sometimes declared a four-hour state holiday for the afternoon of Good Friday via a bill, resolution, or an Executive Order.  In the event that neither declares a holiday this year, President Trauth has authorized the release of Texas State University San Marcos and Round Rock campuses employees from work at 12:00 p.m. on Friday, April 10, 2020.  However, this is a regular class day for the University, and all essential University offices must remain open with skeleton crews until normal closing hours.  Faculty will conduct classes as scheduled Friday and Saturday on both campuses. 

      Regular full-time staff employees will receive four hours of paid leave to account for the time off.  Regular part-time staff employees will receive an amount proportionate to their FTE.  Non-regular staff and student employees are not eligible to receive this additional paid leave time.

      Staff employees, who serve as the skeleton crew, will be permitted to take equivalent compensatory time off within 12 months at a time mutually agreeable to them and their supervisors.

      Employees will receive instructions from Human Resources on how to record this time off.  If you have questions, please email Human Resources or call them at 245-2557.

      Should the Legislature or Governor act, the terms of their action will prevail over the President’s authorization.

      Please provide an opportunity for those without email access to review this memorandum.

    • TO: All Regular Staff and Vacation-Earning Faculty

      FROM: John E. McBride, Assistant Vice President, Human Resources

      SUBJECT: Timekeeping for April 10, 2020

      As announced on April 6, 2020, President Trauth authorized the release of Texas State employees from work at 12 noon today, April 10, 2020 with classes continuing and skeleton crews working for all offices until normal closing hours.

      Instructions for Recording Your Time for Today

      Although April 10 is not an official university "holiday," we have coded our SAP time management system to reflect the time off as if it were a holiday. A half-day holiday has been added to each eligible employee’s time record. This means the holiday time should not be entered by the employee or the time administrator. Eligible full-time employees receive 4 hours of paid time; eligible part-time employees receive an amount proportionate to their FTE. These hours are awarded regardless of work shift or normal days off. Students and non-regular employees are not eligible for paid time off.

      Employees scheduled to be on another type of paid leave (such as vacation or sick leave) may modify their original leave request by subtracting the number of hours awarded as paid holiday. For example, a full-time employee has planned work hours of 8 and takes vacation the entire day. The employee only needs to enter 4 hours of vacation; the remaining 4 hours are defaulted in the system as paid holiday hours.

      Eligible employees who serve as the skeleton crew should record additional hours worked using attendance code “0100.” As a result, employees will earn comp time for the extra hours worked to be applied toward energy conservation days or to be taken off within the next 12 months at a time agreeable to their supervisor. For example, a full-time employee has planned work hours of 8, works 6 and takes off 2. The employee would enter 2 hours of additional hours worked. Remember, 4 hours are defaulted as regular work hours and 4 hours are defaulted as holiday. By entering the 2 extra hours worked, it will automatically be calculated in the comp time total for the week.

      Please remember that regular, part-time classified staff employees do not accrue compensatory time unless their hours for the week exceed 40. Therefore, any hours in excess of their normal FTE will be paid automatically on the next payroll.

      Please direct questions on timekeeping procedures to Selma Selvera in Human Resources or call 512-245-2557.

    • TO: Staff, Faculty, and Undergraduate and Graduate Student Workers

      FROM: John E. McBride, Assistant Vice President for Human Resources

      SUBJECT: New Self-Service Remote Work & Telecommuting Request in SAP

      Faculty, staff, and undergraduate and graduate student workers now have access to the remote and telecommuting work request form conveniently located in SAP.  This further simplifies the process that we launched on March 18, 2020 for submitting these requests electronically.  As we continue the important work of running the university and prioritizing employee safety during these extraordinary times,  please take advantage of this streamlined process.

      INSTRUCTIONS:

      • Log on to SAP.
      • Access the self-service function under ESS+.
      • Complete and submit the form most appropriate for your situation:
        • Remote Work – occasional or short-term (up to 30 consecutive calendar days) performance of normal work duties at a location away from the employee’s regular work location, most often the employee’s home. (A formal agreement with your supervisor is required.) As an exception to normal policy in UPPS 04.04.01, the 30 consecutive calendar day requirement is waived in response to the COVID-19 pandemic until June 30, 2020.
        • Telecommuting  –performance of some or all of the duties assigned to an employee conducted at an approved non-university worksite on an ongoing basis. (A formal agreement with vice presidential approval is required.)

      NOTE:  If you have an approved original Adobe form on file, that form will remain in effect through the expiration date.  Only submit the new SAP form for renewals close to the original Adobe form ending date and for new requests.

      • Please review the following User Guide to help you carefully complete all fields, and attach required documents.
      • Once completed, the form will automatically route to your supervisor (Supervisor User Guide). You may also print a copy of your form.

      Each office should continue to exercise maximum flexibility to accomplish work goals while safeguarding valued employees during the evolving COVID-19 pandemic.  If you have questions, please contact the Office of Human Resources at hr@txstate.edu or call 245.2557.  Also, find information on our HR Workplace Updates website, and check for updates on the FAQ section on Texas State’s official COVID-19 website.

      Thank you for your continued hard work in support of the mission of Texas State University.

    • TO: Staff, Faculty, and Undergraduate and Graduate Student Workers

      FROM: John E. McBride, Assistant Vice President for Human Resources

      SUBJECT: FFCRA Leave Request Forms Now Available in SAP

      Texas State University staff, faculty, and undergraduate and graduate student workers have two additional options for leave as announced on March 31, 2020— Emergency Paid Sick Leave and Expanded Family and Medical Leave.  The university is providing these options to Texas State employees as part of the newly enacted Families First Coronavirus Response Act (FFCRA).  Employees who wish to request either FFCRA leave category will now find two new leave forms in SAP.  For your convenience, please refer to these user guides for both requesting leave and  timekeeping:

      Instructions:

      More information:

      For questions regarding the leave request forms or timekeeping, please contact the Office of Human Resources at hr@txstate.edu or call 245-2557. Thank you for your continued commitment to Texas State University as we support our Bobcat Community through these challenging times.

    • TO: Staff and Faculty Who Supervise Staff

      FROM: John E. McBride, Assistant Vice President for Human Resources

      SUBJECT: Performance Review Deadline Coming Up – May 31

      The deadline for managers and employees to complete the performance review process is May 31, 2020.  This process is the last step in the performance cycle for June 2019 through May 2020.  

      Steps in the Process

      To complete the performance review process, follow these steps online:

      1.      Employee self-assesses performance

      2.      Supervisor assesses employee(s) performance

      3.      1:1 meeting between supervisor and employee

      4.      Acknowledgements

      a.   Employee electronically signs review

      b.   Manager electronically signs review

      Resources

      To help you and your staff succeed in the review process, several resources are available in our Tools and Resources website of Performance Management.

      Resources include:

      If you have any questions or would like more training on this process, please call 512.245.2557 or email performancemgmt@txstate.edu.

    • TO: All Faculty and Staff

      FROM: John E. McBride, Assistant Vice President for Human Resources

      SUBJECT: Voluntary Separation Incentive Program (VSIP)

      Texas State University announces a voluntary separation incentive program (VSIP) for eligible and approved faculty, academic administrators, and staff that end their employment by August 31, 2020.  The separation program is inclusive of an incentive lump sum payment equal to fifty percent (50%) of an employee’s base salary. 

      To be eligible, an employee must meet the following requirements:

      1. be a full-time employee;
      2. meet the equivalent of the Employees Retirement System of Texas Rule of 80 (meaning the employee’s age plus years of professional experience total at least 80) by the last day of service prior to separation;
      3. has not previously retired, nor is on an early retirement or phased retirement plan; and
      4. has not previously provided written notice of retirement or resignation prior to May 12, 2020.

      Please review the details of this program and documents available on Human Resources VSIP which include:

      • VSIP Description  
      • VSIP Timeline                              
      • FAQ
      • Notice of Intent     
      • Withdrawal Form

      These documents, along with other resources you may wish to review as part of your consideration, are on the Human Resources Retiree Page.

      To be considered, you must complete a Notice of Intent (NOI), which shall serve as your application, no later than June 8, 2020.

      Additional Information for Faculty

      • Eligible positions include faculty, department chairs, school directors, and/or assistant/associate/college deans.
      • Base salary is the nine-month faculty contract amount without summer pay, overloads, stipends, or any other form of remuneration.
      • The Notice of Intent (NOI), must be submitted no later than June 8, 2020 to Faculty and Academic Resources at facultyresources@txstate.edu

      Additional Information for Staff

      • Base salary is annual salary amount without additional temporary assignment pay, stipends, overtime, State Longevity Pay, or any other form of remuneration.
      • The Notice of Intent (NOI), must be submitted no later than June 8, 2020 to Human Resources at hrbenefits@txstate.edu

      All NOIs will be reviewed to ensure no adverse impacts to a department’s or the University’s operational, accreditation, and fiscal needs.  The University reserves the right to approve or disapprove participation without providing justification for such decision.  The terms of the program are outlined in the description documents and are not negotiable. Texas State will notify approved applicants via email by June 22, 2020. 

      Please complete the Rule of 80 Calculation Form, if you have questions as to whether your meet the Rule.

      Please direct any questions about the VSIP for faculty to Faculty and Academic Resources at facultyresources@txstate.edu.

      Please direct any questions about the VSIP for staff to the HR Benefits Team at hrbenefits@txstate.edu

    • TO: Staff and Faculty Who Supervise Staff 

      FROM: John E. McBride, Assistant Vice President for Human Resources

      SUBJECT: Staff Performance Plans: June 2020 – May 2021 

      With the close of the 2019-2020 Performance Management cycle on May 31, it’s now time to get together with your teams to start planning for the next performance period.  

      Staff Performance Plans for June 2020 – May 2021 are now available at Performance Management. The deadline to complete all steps in the staff performance plan process is July 31, 2020. 

      For more information, review the four steps in the Performance Plan Process. You can also find step-by-step user guides and additional resources on our Performance Plan: User Guides.  

      If you have any questions or are in need of training, please call 5.2557 or email performancemgmt@txstate.edu.  

    • TO: Faculty and Staff

      FROM: John E. McBride, Associate Vice President for Human Resources

      SUBJECT: Enhance Team Dynamics | Core Strengths Coming to Texas State

      Improving team collaboration is critical to the success of our campus community, especially with the unprecedented challenges 2020 has placed upon organizations worldwide.  To further promote continuity in collaboration, our Organizational Development and Communications team is researching different opportunities that offer the most effective virtual team training for the campus.  We are excited to pilot Core Strengths at Texas State!

      The Core Strengths program will help teams improve their communication, collaboration, and understanding of how to effectively work through conflict.  Learners will better understand their own individual strengths and motives to create an environment of accountability and ownership.

      At the core of every effective team are individuals who understand how to prioritize people, performance and processes.  Core Strengths helps teams achieve improved results through effective relationship building.

      Teams will walk away with the ability to:

      • Understand individual motives
      • Learn their team's motives
      • Understand their individual strengths
      • Identify the strengths of all team members
      • Adapt their communication situationally for success

      To learn more about this pilot program and to nominate your team, please visit Texas State Core Strengths.

      If you have any questions, please contact us at 5.7899 or hr_odc@txstate.edu.

    • 2020 Summer Insurance Enrollment

      June 22 - July 24

      Say Hello to Summer Insurance Enrollment.

      June 22 - July 24 is your annual opportunity to make changes to your benefits without experiencing a qualifying life event. 

      • June 22 – July 24: Summer Insurance Enrollment open dates. Changes made are effective September 1.
      • If you do not need to make any changes, your current elections will continue into the new plan year.
      • Log in to ERS Online to change your TexFlex or insurance coverage.
      • A confirmation will be e-mailed to you the next business day after your change has been entered in ERS Online. If no e-mail address is on file, the confirmation notice will be mailed to your home address.
      • Summer Insurance Enrollment Website: premiums and further details for next plan year can be found on our Summer Enrollment webpage.

      Summer Insurance Enrollment Fair:  Gone Virtual!

      To maintain COVID-19 physical distancing restrictions, ERS has cancelled all in-person fairs and events. They will be hosting a series of webinars and Q&A sessions with the plan administrators to help answer your summer enrollment and benefit questions. 

      Visit the Summer Insurance Enrollment Website for the schedule and registration information.

      If you have questions, please contact Human Resources Benefits staff at 512.245.2557 or email hrbenefits@txstate.edu.  Our office in JCK 360 will be open, but please keep physical distancing measures in mind when visiting.

    • 2020 Summer Enrollment

      Ends Friday, July 24

      Summer Enrollment ends July 24.

      Summer Enrollment is your annual opportunity to make changes to your benefits without experiencing a qualifying life event. All changes must be made by 7 p.m. CT on Friday, July 24.

      Three ways to make changes:

      • Log in to your www.ers.texas.gov account and select “Benefits Enrollment”. Be sure to confirm and submit your changes!
      • Stop by JCK 360 to complete a paper enrollment form. If submitting a paper form, it must be received in Benefits by noon on Friday, July 24 in order to be processed before the deadline.
      • Call ERS at (866) 399-6908 to make changes by phone. Please be aware that hold times may be long.  ERS customer service is available by phone until 5 p.m. CT Monday – Friday.

      • June 22 – July 24: Summer Enrollment open dates. Changes made are effective September 1.

      • If you do not need to make any changes, your current elections will continue into the new plan year.

      • Log in to ERS Online to change your TexFlex or insurance coverage.

      • A confirmation will be e-mailed to you the next business day after your change has been entered in ERS Online. If no e-mail address is on file, the confirmation notice will be mailed to your home address.

      Summer Enrollment Website: premiums and further details for next plan year can be found on our Summer Enrollment webpage.

      If you have questions, please contact the Human Resources Benefits staff at 512.245.2557, hrbenefits@txstate.edu, or stop by J.C. Kellam 360.


HR Bulletin Archive

  • 2021

    • HR Bulletin | January 2021

       
      Save the week: Staff Resources Virtual Fair!

      When: March 1-5, 2021

      Where: Microsoft Teams

      More information coming soon! Questions? Contact OD & Communications at 5.7899

       

      New Faculty Orientation

      New benefits-eligible faculty being hired to start in January should attend the New Faculty Orientation scheduled for Thursday, January 14, 2021. The session will be held via Zoom.


      Date: Thursday, January 14, 2021
      Time: 9 a.m. – Noon
      Where: Zoom (Please register for access to Zoom link)


      Visit the New Faculty Orientation page for more details! Thank you for your help in welcoming our new faculty members to Texas State!

       
      Deductibles and Coinsurance Start Over!

      Every January 1, deductibles and coinsurance payments start over. See below to find out what your maximums are for calendar year 2021. Find out more details about your medical benefit plans on the ERS Health Benefits website.

       

      Plan

      In-Network

      Deductible

      Non-Network

      Deductible

      Coinsurance

      Maximum

      Total Out-of-Pocket

      Maximum

      HealthSelect$0$500 per person
      $1,500 per family
      $2,000 per person (in-network)
      $7,000 per person (non-network)

      $6,750 per person
      $13,500 per family
      (no maximum if non-network)

      Consumer

      Directed

      HealthSelect

      $2,100 per person
      $4,200 per family
      $4,200 per person
      $8,400 per family
      None

      $6,750 per person
      $13,500 per family in-network
      (no maximum if non-network)

      HMOs$0N/A
      (no non-network benefit)
      $2,000 per person (in-network)
      N/A (no non-network benefit)

      $6,750 per person
      $13,500 per family
      N/A (no non-network benefit)

       

       

       

      Academic Release and Tuition Support Program

      Paid Class Release Time Opportunity!

      Are you thinking about taking academic credit courses this spring? Our team would like to remind you that if you are a full-time benefits-eligible employee and in good academic standing, you can participate in the Academic Release & Tuition Support Program. Certain fees and designated tuition are waived for participants taking courses here at Texas State. You may also receive paid class release time to attend your courses.

       

      HOW TO PARTICIPATE:
      If you are interested in participating and will either request paid leave, wish to opt-out of the waiver, or request department funds to help pay for your tuition and fees, you must complete the Academic Release & Tuition Support online form available in SAP, under ESS+. Please note that you do not need to complete this form if you only wish to receive fees and designated tuition waivers. Student Business Services (SBS) will identify eligible employees and apply the waivers after grades post for the Fall 2020 semester.

       

      FORM SUBMISSION DEADLINE FOR SPRING 2021.

      All approved forms are due to HR by February 3, the 12th class day of the spring semester.

       

      WHERE CAN I FIND MORE INFORMATION?

      You can learn more about the program by viewing our new Academic Release & Tuition Support video or by visiting the Academic Release & Tuition Support website. For guidance and instructions on the process and form completion, please review the Employee User Guide and Supervisor User Guide. You may also review UPPS 04.04.35 Professional Development and Educational Opportunities for more details on the requirements and restrictions about this program.

      Please contact Organizational Development & Communications at 5.7899 if you have any questions.

       
      Staff Educational Development Leave Program

      Are you thinking about going back to school? Did you know that the Staff Educational Development Program provides a wonderful opportunity each fall and spring semester for up to seven full-time benefits-eligible staff who have been part of Texas State for one year to receive special support for degree work?

       

      What are the benefits?
      If you meet the requirements for eligibility, you may receive up to 20 hours per week of release time for courses taken at Texas State or other accredited higher education institution. Selected employees can earn nine to 12 credit hours for an undergraduate program, and six to nine hours for graduate programs. And guess what? Fees and tuition are waived! Plus, even though you have the option to work part-time, you will keep your full-time rate of compensation.

       

      Where can I find more information?
      For more info, please visit UPPS 04.04.35 Professional Development and Educational Opportunities for details regarding eligibility and application procedures.

       

      How to apply?
      Each semester members of President’s Cabinet nominate employees within their division for a chance to participate in this program. Applications are due to your cabinet member by March 1. You can learn more and apply on the Staff Educational Development Leave Website!

       

      Who to contact?
      Please contact OD & Communications at 5.7899 if you have any questions.

       
      Tips from the Training Corner

      Setting SMART Goals

      ew beginnings provide opportunities to start fresh and pursue any goals you have been wishing to accomplish. Before you begin planning your new goals for this year, take a moment to reflect on last year’s goals. Were you able to accomplish them? Did you find it difficult to follow through on some?  If you find goal-setting and follow through tricky, you are not alone. Studies show that only 8% of people follow through and continue their resolutions after 30 days (Prossack, 2018).

      Fortunately, there are ways to assure the accomplishment of your goals. In this article, we are going to briefly cover SMART goals. We will define what SMART goals are and how to create them. SMART is a well-known acronym for goal-setting established in The Practice of Management by Peter Drucker in the mid-1950s.

       

      SPECIFIC: Goals should be precise and tangible for more effective planning.

      Tip: When setting goals, focus on answering the five W’s (who, what, when, where, why) and how for clarity.

      Example: “I want to increase my professional knowledge competency to keep my skills and knowledge of my field current.

       

      MEASURABLE: Goals should be quantifiable that can provide evidence of progress toward their achievement.

      Tip: Create concrete criteria that will help you measure your progress and notify you when you need to reevaluate to reach your goal.

      Example: “To achieve my goal of increasing my professional knowledge competency, I will attend at least one professional development course regarding my field of interest each month.

       

      ATTAINABLE: Goals should be achievable given your current resources and reasonable time frame.

      Tip: Think about how you can accomplish this goal. Do you have the necessary resources?

      Example: “To achieve my goal of increasing my professional knowledge competency, I will attend at least one professional development course regarding my field of interest each month. I will review the updated calendar of course offerings to make sure I register on a timely basis.

       

      RELEVANT: Your goals should be aligned with your current values, vision and long-term objectives

      Tip: Each of the goals you set for yourself should align with your broad objectives. If any fall outside this scope, you may need to recalibrate. Ask why the goal is important to you, and how it’s achievement will contribute to your well-being.

      Example: “To achieve my goal of increasing my professional knowledge competency to stay competitive within my field, I will attend at least one professional development course regarding my field of interest each month.”

       

      TIME-BOUND: Goals should have reasonable and specific end dates that help you prioritize tasks.

      Tip: Your goal should have a time-frame. Select a reasonable and specific target date and try to anticipate roadblocks.

      Example: “To achieve my goal of increasing my professional knowledge competency to stay competitive within my field, I will attend at least one professional development course a month and create an action plan to apply knowledge gained in my workplace and measure progress each month.

      As you may have noticed, creating SMART goals takes time, practice, and lots of patience. According to research conducted by Dr. Gail Matthews from Dominican University in California, a written goal is 42% more likely to happen (Forleo, 2019). The more you practice, the better you will become! If you need additional resources, check out this LinkedIn Learning tutorial on Setting Team and Employee Goals Using SMART Methodology.

      Our last tip for you is to find an accountability buddy – perhaps a coworker, supervisor, or even a friend to practice with you. According to the American Society of Training and Development, studies have shown that having an accountability buddy increases your chance of success by 95%, especially when scheduling recurring check-in meetings (Wissman, 2018).

       

      References:

       

       

      Do you know of other similar resources your fellow Bobcats would like to learn? We’d love for you to share it with us! Email the ODC team with details.

       
      Start Your New Year with WellCats!

      Is wellness on your New Year’s Resolution list? WellCats can help! WellCats offerings will help you adopt lifestyle changes that last and achieve your New Year’s resolutions.

      When you join WellCats, you gain FREE access to:

      • HEALTH BEHAVIOR CHANGE COACHING

      Meet one-on-one virtually with a national board-certified health and wellness coach to learn how to find and keep your motivation, manage time, develop good habits, and improve your confidence in living a healthy lifestyle.

      • NUTRITION CONSULTATION

      During this virtual one-on-one session, a trained nutrition professional will assess your current diet and help you identify goals to improve your diet, overall health, and well-being.

      • GROUP TRAINING

      A variety of group training classes are offered virtually through Zoom and Facebook to meet different member interests and fitness levels.

      • COOKING CLASSES

      These virtual “hands-on” cooking classes focus on whole foods, healthful takes on popular dishes, and exploration of new ideas!

      • EDUCATIONAL SERIES

      Wellness experts highlight topics that align with the WellCats eight dimensions of wellness: occupational, physical, nutritional, social/emotional, spiritual, intellectual, financial, and environmental.

      • MONTHLY NEWSLETTER

      The WellCats newsletter is a monthly communication that provides health and wellness tips, program updates, current events, and other helpful information.

      Check out our new WellCats video. Registration is ongoing, and employees can join anytime. Visit our WellCats website to learn more about how to start your year off well with WellCats!

       
      Update Your Address!

      If you’ve moved and haven’t updated your address, now is the time to do it! Updating your address ensures that important items, like your tax forms, insurance cards, retirement statements, and other important items are sent to your correct address.

       

      • Update in the SAP Portal Employee Self-Service (select ‘My Personal Profile’ in the Payroll-Benefits section).

       

      • Once you update in SAP, we will update your new address with ERS for all insurance related carriers.

       

      •  If you are a TRS member, you will also need to update your address with TRS directly. You can either do this through your myTRS account or with a form TRS 358 mailed directly to TRS.

       

      UPPS Corner

      A guide to understanding policy updates and changes approved by President’s Cabinet for UPPS’s for which HR is the Senior Reviewer.

      UPPS 04.04.30 | University Leave Policy
      The purpose of this policy is to establish procedures pertaining to university leaves.

      Section 16.01

      • A full review of this policy resulted in the following changes to Section 16.The timeline for employees to enter time has been specified. The process for individuals serving in the role of departmental time administrators is now clarified.

      Effective Date: October 21, 2020

      Next Revision Date: December 1, 2022

       

      UPPS 04.04.01 | General Workplace Policy

      The purpose of this policy is to establish guidelines and expectations for work schedules, work locations, and other general workplace conditions.

      Section 04.02

      • This section was updated to clarify that provisions
        apply to all employees, not just non-exempt employees.

      Effective Date: October 1, 2020

       
      Join us in welcoming our new employee Bobcats!

      Employees hired between November 1 - November 30

      Jacob Armitage, Instrument Technician, Shared Research Operations

      Joycelin Blea , Administrative Assistant II, University Registrar

      Gordon Bohmfalk, Director, Facilities Planning, Design, & Construction

      Charles Crawford, Sergeant, University Police

      Kellie Donajkowski, Education Program Manager, Edwards Aquifer Research & Data Center

      Donata Elber, Nurse Practitioner, Student Health Center

      Shawna McCaden, Grant Specialist, Educational Talent Search Program

      Theresa Paeglow, Grant Specialist, Texas School Safety Center

      Melissa Ramirez, Advisor, Office of Financial Aid & Scholarships

      Alexandra Reyna, Human Resources Assistant, Human Resources

      We remind all new staff employees hired during the past month that N.E.W. is designed to provide useful information to new staff regarding the resources, benefits, and opportunities associated with employment at Texas State University. For more info and to connect with other new bobcats access the official new employee website.

      New Employee Welcome: Friday, January 8, 2021

      In accordance with CDC guidelines of social distancing, monthly N.E.W. II sessions will be held virtually via Zoom from 8:30 – 11:00 a.m. Visit our updated N.E.W. II website for more information.

      Contact the Office of Human Resources with questions at hr_odc@txstate.edu or call 5.7899.

       
      Bobcats On The Move

      Congratulations to the following employees who were promoted or reclassified. Employees promoted or reclassified between November 1 - November 30.

      Katie Alonzo, Promoted to Academic Budget Specialist, College of Education

      Elizabeth Castaneda, Promoted to Grant Director (non-faculty), Educational Talent Search Program

      Scott Christensen, Promoted to Microcomputer Lab Coordinator III, University Libraries

      Beatrice Leija-Pyle, Promoted to Grant Coordinator, Texas School Safety Center

       

       
      Texas State Employee Discount Program

      The Texas State University Employee Discount Program is the exclusive discount marketplace for you and your fellow employees. Thank you so much for all your hard work and continued support!

       

      • Sam’s Club | Stock up on winter necessities with 40% off a Sam’s Club membership.
      • Acer | Get 15% off tech products for home or the office!
      • Samsung | Get 40% off TVs phones, tablets, and more.
       
      January Courses

      The featured courses are coordinated through Organizational Development & Communications. Registration is available through the SAP Portal. Please visit the OD & Communications Course Calendar.

      January 14 | Student Emergency Services

      January 20 | Finding and Using Copyright-Compliant Images and Music Online

      January 26 | Supporting Transgender/Non-Binary People in Higher Education

      January 29 | WellCats Educational Series: Mindfulness Matters (New!)

       

       
      November Employee of the Month | Christina Vaughan

      Senior Administrative Assistant, McCoy College of Business

      Christina took on the role of Senior Administrative Assistant during Covid-19 and during the change over to a new Dean. She was previously Administrative Assistant III and was asked to do her job and fill in as interim Senior Administrative Assistant before being promoted. Christina initially supported business graduate programs and associate deans. She quickly learned the role and began to make important improvements that resulted in substantial gains in service to graduate students and overall efficiency of the office. 

      In January 2020, the Senior Administrative Assistant left to take a position off campus and Christina did not hesitate to step in to help even though she was not initially interested in the position.  Not only did she seamlessly assume the responsibilities; Christina again observed where improvements could be made and put them into practice all while ensuring her usual job responsibilities were not overlooked.  She trained department chairs on the usage of TEAMS and provides support needed to keep the administrative group of the college connected and informed. This has been a year of change and Christina has shown herself to be a dedicated, helpful, and organized employee willing to do what it takes to get the job done. 

      The spring semester brought difficult decisions regarding the response to Covid-19 and budget cuts. Christina’s competence, professionalism, calm and caring demeanor, along with a good sense of humor was appreciated by everyone with whom she worked in the dean’s office, and by department chairs, other administrative assistants in the College and by callers and visitors.

      In addition to overseeing the day-to-day operations in the dean’s office, she also does an excellent job of managing the dean’s busy calendar, which is a feat.  She keeps everyone aware of any approaching deadlines and always exhibits a positive attitude, even if the circumstances are challenging.  She takes pride in her work and is always willing to arrive early or stay late.  Christina provided an exemplary level of support as McCoy College welcomed a new Dean and adapted college-wide protocols related to COVID-19.  She truly makes a difference at Texas State.

      Congratulations Christina on being recognized as the November 2020 Employee of the Month!

       

       
      December Employee of the Month | Jessica McClean

      Research, Instruction, & Outreach Librarian, Alkek B. Library

      Jessica is a service-oriented person to the core. Everything she does is done with customer service in mind, even when she is working internally with a project team or committee within the library. Jessica, in supporting the work of the University Libraries, is willing to go the extra mile in everything; her leadership and her strategic thoughtfulness help to make everyone’s work more effective and engaging.

      Jessica was on the team to migrate the campus from citation managers RefWorks to EndNote.  She performed at the highest level – figuring out every detail that the users might need in the process. Jessica not only thought about how things were done in the past with workshops and classes, but also looked at taking advantage of how faculty and students use Canvas and other multi-modal modules. 

      When promoting Open Education Resource (OER) adoption with faculty, Jessica considered how to teach faculty about OERs, did prep work to assist faculty in finding source content, and developed a peer review process wherein the content could be continually improved.  Jessica’s application of the peer review method for improving the quality of the OER Community of Learning for faculty and librarians has raised the quality of the course and incentivized participation for those stakeholders.  She would say it was a team effort; however, she led that effort and executed it smoothly.

      Jessica never turns down a challenge and is always willing to lend a helping hand. She is consistently creating new exhibits and events that are engaging as well as topical like the first virtual Maker Day event. No one ever hesitates to ask her for advice, help, or support because of her interpersonal and leadership skills and willingness to help. A graduate student needed assistance with their research and while Jessica was not the subject librarian, she was willing to help and willing to schedule a zoom meeting if another librarian was not available.  This is typical of an interaction with Jessica. 

      Jessica’s teamwork approach is just as important as handling her job responsibilities and completing the tasks. It is her strategic thinking process of considering the most effective way to form relationships around projects, meeting multiple stakeholder needs, and engaging the campus community, that serves the University Libraries so well.

       

      Congratulations, Jessica, on being recognized as the December 2020 Employee of the Month!
    • HR Bulletin | February 2021

      Save the Week!

      Staff Resources Virtual Fair
      March 2 – 5, 2021 | Microsoft Teams

      This year, the Staff Resources Committee has had to pivot and plan for a new direction: a virtual fair week scheduled for March 2 – 5, 2021. During this week, the committee will host a series of live Q&A sessions via Microsoft Teams.

      What can you expect?

      • A chance to view and listen to several department updates, per division.
      • Attend a virtual interactive fair that offers multiple sessions and a flexible schedule.
      • A chance to connect with different department representatives on different days.
      • Learn about new services, resources, and/or organizational changes across campus.

      Even though this will not be an in-person fair, we will still have great prizes and raffles for our virtual attendees! So, remember to mark your calendar for March 2 – 5, 2021. Dates and times are coming soon!

      For more information about the fair, please contact the Staff Resources Commitee. Do you have questions about a particular resource or service at Texas State? Let us know!

      HR Updates for COVID-19

      If you are looking for the most up-to-date information regarding COVID-19 for staff and faculty, please visit Human Resources Workplace Updates for COVID-19. There you will find important updates, including Frequently Asked Questions. The Families First Coronavirus Relief Act (FFCRA) was not extended beyond December 31, 2020, by the U.S. Congress. Employees not able to work remotely should use accrued leave balances to cover time away from work. After reviewing the FAQs, the Benefits team can help with your follow-up questions.

      Academic Release and Tuition Support Forms Due Soon

      Forms Due By February 3!

      If you are taking credit courses this spring and are requesting paid leave, opting-out of fee and designated tuition waivers, and/or requesting departmental reimbursement, please remember to complete the online form by February 3. The e-form is available in SAP under ESS+.  Please note that you do not need to complete this form to receive fees and designated tuition waivers. Student Business Services (SBS) will identify eligible employees and automatically apply the waivers after grades post.

      WHERE CAN I FIND MORE INFORMATION?

      You can learn more about the program by viewing our new Academic Release & Tuition Support video or by visiting the Academic Release & Tuition Support website. For guidance and instructions on the process and form completion, please review the Employee User Guide and Supervisor User Guide. You may also review UPPS 04.04.35 Professional Development and Educational Opportunities for more details on the requirements and restrictions about this program.

      Please contact Elizabeth Cruz at 5.2283 if you have any questions.

      Getting a Tax Refund?

      Consider starting or increasing your contribution to a voluntary retirement savings account. Texas State staff and faculty are eligible to contribute to tax-sheltered retirement plans in addition to your TRS or ORP retirement accounts. These are great ways to save additional money for your retirement to help you achieve your financial goals. You can start with as little as $17 monthly up to $19,500 annually (or more if you are age 50+). Find more details on the Retirement Programs Website   

      Email the Benefits Office, visit Benefits in JCK 360, or call 5.2557 for more information.

      Get Fit Texas! Challenge

      It's Not too late to join!

      Texas State is competing with other state agencies to encourage more physical activity. Successful completion is counted as 150 minutes of physical activity each week. If you reach this goal for 6 weeks between now and March 20, you will have met the challenge.

      All Texas State employees meeting this overall goal will be entered into a drawing for some fabulous prizes provided by WellCats.

      Registration and logging your activity is easy. Check it out at on the Get Fit Texas! website and help show that Texas State employees are serious about wellness!

      Staff Educational Development Leave Program

      Are you thinking about going back to school? Did you know that the Staff Educational Development Program provides a wonderful opportunity each fall and spring semester for up to seven full-time benefits-eligible staff who have been part of Texas State for one year to receive special support for degree work?

      What are the benefits?
      If you meet the requirements for eligibility, you may receive up to 20 hours per week of release time for courses taken at Texas State or other accredited higher education institution. Selected employees can earn nine to 12 credit hours for an undergraduate program, and six to nine hours for graduate programs. And guess what? Fees and tuition are waived! Plus, even though you have the option to work part-time, you will keep your full-time rate of compensation.

      Where can I find more information?
      For more info, please visit UPPS 04.04.35 Professional Development and Educational Opportunities for details regarding eligibility and application procedures.

      How to apply?
      Each semester members of President’s Cabinet nominate employees within their division for a chance to participate in this program. Applications are due to your cabinet member by March 1. You can learn more and apply on the Staff Educational Development Leave Website!

      Who to contact?
      Please contact OD & Communications at 5.7899 if you have any questions.

       
      Tips from the Training Corner

      Working from Home

      The pandemic has forever changed the workplace as we know it. According to a survey by Gartner, 88% of organizations across the globe have had to pivot to remote working due to COVID. The transition to remote working has been drastic and challenging for many employees. A comforting thought is that we are all in this together. As we navigate through these unpredictable and unprecedented times together, our team would like to share a few resources and tips that can help you stay on track and be successful this year.

      Focusing On You

      Before we focus on how you can help your team, let’s focus on you as an individual first. Are you having a difficult time adjusting or getting accustomed to your remote setting? Do you find yourself falling behind on deadlines? Are your new “coworkers” (e.g. children, roommates, pets, etc.) distracting? Here are a few tips that can help you better adapt to your remote work environment.

      • Create a designated workspace that helps you maximizes productivity and avoid distractions.
        • Find a space in your home that allows you to focus on work.
        • Make sure you have the right technology and supplies you need to effectively complete your tasks.
        • Avoid multitasking – turn off the TV, social media, and if possible, your cell phone ringer.
      • Set clear boundaries with your new “coworkers.”
        • Communicate with your family members and/or roommates about your needs during your work hours.
        • Create a schedule for you and your children to minimize interruptions.
        • Consider scheduling activities that keep your children occupied while you work on time sensitive tasks.
      • Get yourself organized and set your daily top priorities.
        • Create a to-do list with all your tasks for the day. Prioritize your big project(s) around your reoccurring tasks. 
        • Remember to review your to-do list every morning before starting your workday so that you have a clear idea of what you need to accomplish that day.
        • Take control of time. Learn how to manage your calendar and email.
      • Communicate, communicate, communicate!
        • Make sure you are constantly communicating with your supervisor and team. Don’t be afraid to over communicate. With the majority of teams working remotely, communication is more important than ever.
        • Let your team know the status of your current projects and duties. If you need feedback on a project, try sharing it virtually using OneDrive, SharePoint, Teams or other online tools.
        • Try using video calls when possible, to interact with your teammates. We know it’s hard not being around each other. Video calls helps bridge this gap!
      • Focus on your self-care.
        • Schedule time for breaks and wellness time.
        • Give yourself a break from your screen.
        • Remember to use your wellness time. Employees are allotted two and a half hours of wellness per week. (Visit UPPS 04.04.32 for more information.)
        • Stick to your work schedule! Now that you are working from home, it is easy to continue to work afterhours. Avoid overworking and stick to your normal schedule.

      Focusing On Your Team(s)

      Now, let’s focus on your team(s). Supervisors, are you having trouble building relationships between your staff? Does your new employee feel disconnected? Fortunately, there are plenty of things that you and your team members can do to assure your team is building and maintaining rapport - even from a distance. Here are a few tips that can help.

      • Listen to your team.
        • Check in with your team! Just because you are remote does not mean you have to put a pause on regular 1:1s to check on project updates and goal tracking.
        • Active listening goes a long way! Create a safe space where employees can share how they are doing and what their needs are. Ask what you can do to help them adjust.
      • Continue to have an “open door” policy.  
        • Make yourself available and virtually approachable to your staff.
        • Make sure your team knows your working schedule and your preferred communication method. (e.g., is it easier to reach you through Teams, email, phone?)
      • Be flexible.
        • Remember, these are difficult times. Now is the time to adapt to the changes that are occurring. Unexpected hurdles can arise that may signify a need to move project deadlines, at times.
        • If possible, allow your team members to flex their schedule as long as the work is being completed in a timely manner.
      • Encourage your team to build relationships.
        • It takes effort from everyone on the team to maintain relationships. Ask your team if they have ideas on how to have some virtual fun with activities where the whole team can participate. (e.g., virtual coffee meetups, virtual games, etc.)
        • Aside from continuing the practice of having frequent team meetings (now in a virtual space), encourage time for virtual team check-ins. Allowing time for casual conversations and temperature checks helps team members feel connected and builds morale!
      • Take advantage of our multiple technology platforms.
        • ITAC has an incredible menu of online tools to help you and your teams stay connected. Teams and Zoom are the most frequently used for virtual meetings but discover other tools and resources ITAC has put together to help collaboration while working remotely.

      References:

      Ergonomic Tips for a Home Office. https://www.webmd.com/pain-management/ss/slideshow-ergonomic-tips-for-a-home-office

      Pollak, Lindsey and Coombes, Eileen (2020, March 17.) 23 Essential Tips for Working Remotely. Inc Magazine. https://www.inc.com/lindsey-pollak-eileen-coombes/remote-work-home-productivity-communication-self-care-morale-team.html

      Additional Resources for Remote Working:

      If you need additional resources, LinkedIn Learning has created a learning path specific to effective remote working. Topics include: Productivity Tips, Leading at a Distance, Managing Virtual Teams, and Leading Virtual Meetings. Also, check out the following bonus resources for you, too!

      Balancing Work and Life as a Working from Home Parent

      How to Work from Home with Kids (10 Tips for Working at Home with Kids, Toddlers & Babies!)

      Do you know of other similar resources your fellow Bobcats would like to learn? We’d love for you to share it with us! Email the ODC team with details.

      W4 Forms Due Soon!

      All employees who claim “exempt” on their federal income tax withholding (i.e., have no income tax withheld) must file a new W-4 form each tax year. If a new form is not completed, the university is required to withhold at the “single” filer tax rate until a new form is received.

      All W-4 forms should be entered via SAP Employee Self-Service or submitted to Benefits by February 8, 2021. Please send your form to Human Resources in J.C. Kellam, Room 360, or fax to 5.1942. Do not email your new W-4 as it contains sensitive, personal information. You will find a new W-4 form on the HR Forms website in the payroll section.

      New Year, New Mentality

      By: Katelin Bailey, Meagan Gardner, and Emily Lowry
      WellCats Group Exercise Instructors and Doctor of Physical Therapy Students

      As the year of 2020 comes to a close and 2021 begins, it’s important to look back and reflect on how things have changed and what you want in the future. One good way to reflect is by writing in a journal. Below are multiple prompts that can help you get started with journaling!

      • In what ways did I grow as a person this year? In what ways do I want to grow in the new year?
      • How well did I take care of myself this year? Where could I have done a better job? How?
      • What was my mindset this year? On what did I focus my thoughts on?
      • How can I improve my mindset in the next year?
      • What did I accomplish this year? What are my top three goals for next year?

      Exercises aren’t just for the body - they also exist for the mind! Challenging your mind on a daily basis is an incredibly important aspect of overall health! There are plenty of mental activities available that can allow you to exercise your brain. Take a few minutes out of your day to give your mind a workout!

      Virtual Youth Mental Health First Aid

      Wednesday, February 24, 2021 | 10 a.m. -3:30 p.m. | Zoom

      The current environment has impacted us all, including our children. In this hybrid course, you will learn how to identify, understand and respond to signs of mental illness and substance use disorders in youth. This training gives you the skills you need to reach out and provide initial support to children and adolescents (ages 6-18) who may be developing a mental health or substance use problem and help connect them to the appropriate care.

      What does this training cover?

      • Common signs and symptoms of mental illness in this age group, including:
        •     Anxiety
        •     Depression
        •     Eating disorders
        •     Attention deficit hyperactive disorder (ADHD)
      • Common signs and symptoms of substance use
      • How to interact with a child or adolescent in crisis
      • How to connect the person with help
      • NEW! Expanded content on trauma, addiction and self-care and the impact of social media  and bullying.

      What requirements should participants expect?

      • Prework: (2 hours)
        • Participants must complete a two-hour, self-paced online course the day before the training.
      • Live virtual course: (4.5 hours)
        • The instructor-led live course is from 10 a.m – 3:30 p.m. on February 24. Participants must register in the SAP Portal to attend. Registration will close one week prior.
        • Participants must have audio and video capabilities on the day of the virtual instructor-led training. Active participation is expected.

      Faculty & Staff

      Do you know of any graduating seniors or student workers that would benefit from this training? If so, please have your students email Organizational Development & Communications for access to this course.

      Tax Deferred Annuity (TDA) Plans Universal Eligibility Notification

      Saving For Retirement

      A Tax-Deferred Annuity (TDA) Plan is a voluntary 403(b) retirement program that allows you to save additional income for retirement through pre-tax or Roth after-tax contributions. Contributions are made through payroll deductions and may be invested in mutual funds, fixed or variable annuities with any one of the authorized vendors. There is no employer contribution with the 403(b) Tax-Deferred Annuity (TDA) Plan.

      Eligibility
      All employees who normally work at least 1,000 hours per calendar year and are not student employees are eligible to contribute to a TDA.

      Contributions
      You can get started for as little as $200 a year and contribute up to the general limit ($19,500 for 2021) or 100% of your salary, whichever is less. In addition, you can contribute more if you are at least age 50 by year’s end or if you have worked for Texas State for at least 15 years. Contact Human Resources for more information regarding how much you can contribute.

      Getting Started
      Contact a representative on the list of authorized vendors found on the Human Resources website. Complete the account application and other documents the representative will have. The completed documents must come to Human Resources before the payroll deduction can begin. The effective date of your plan will always be the first day of the month following the date Human Resources receives the paperwork.

      Making Changes
      You can start or stop your account or change the amount of your contributions at any time during the year. You can also change the company your contributions are going to anytime. Contact Human Resources if you want to make changes to an existing account. If you want to change how your funds are being invested, contact your vendor directly.

      Questions
      Follow up questions about the program may be directed to the HR benefits team at 5.2557.

      Join us in welcoming our new employee Bobcats!

      Employees hired between December 1 - December 31

      Saidat Adelakun, Administrative Assistant I, Procurement & Strategic sourcing

      Michael Bade, Grant Specialist, Texas School Safety Center

      Wendi Hall, Administrative Assistant II, Office of Undergraduate Admissions

      Sarah Makepeace, Compliance Specialist, Institutional Compliance

      Loren Maybrier, Major Gift Officer, Office of Development

      We remind all new staff employees hired during the past month that N.E.W. is designed to provide useful information to new staff regarding the resources, benefits, and opportunities associated with employment at Texas State University. For more info and to connect with other new bobcats access the official new employee website.

                                                 New Employee Welcome
                                                 Friday, February 12, 2021

      In accordance with CDC guidelines of social distancing, monthly N.E.W. II sessions will be held virtually via Zoom from 8:30 – 11:00 a.m. Visit our updated N.E.W. II website for more information.

      Contact the Office of Human Resources with questions at hr_odc@txstate.edu or call 5.7899.

      Bobcats On The Move

      Congratulations to the following employees who were promoted or reclassified. Employees promoted or reclassified between December 1 - December 31.


      Richard Batey, Promoted to Senior Research Analyst, Office of Institutional Research

      Stacy Evens, Promoted to Business Process Analyst, Technology Resources Administration

      Ross McEwen, Promoted to Senior Programmer Analyst, Mobile/Web Systems

      Carmelita Mendoza, Promoted to Assistant Director, Accounting Office

      David Sambrano, Promoted to Supervisor, Grounds & Waste Management Operations

       
      Texas State Employee Discount Program

      The Texas State University Employee Discount Program is the exclusive discount marketplace for you and your fellow employees. Thank you so much for all your hard work and continued support!

       

      • 1-800-Flowers | Get 15% off same day delivery.
      • Dylan’s Candy Bar | Save 25% when ordering confections, sweets, and nostalgic American treats.
      • Palm Beach Jewelry | Get 25% off plus free earrings when spending $50 or more!
      •  
      February Courses
       
      Employee of the Month

      Due to a voting delay, the January Employee of the Month Winner will not be announced until early February. Both the January and February Employee of the Month winners will be announced in the upcoming March bulletin. Stay tuned!

       
      Texas State Quarterly Team Award

      College of Science and Engineering (CoSE) Clean Team

      In response to the COVID-19 pandemic this team came together and employed their diverse skillset to create conditions for a safe return for our students, faculty, staff, and external constituents.  They worked diligently on several engineering, administrative, and supplies/personal protective equipment issues including:

      • Writing, designing, and implementing safety protocols aimed at minimizing the risk of COVID-19 transmission.  These protocols enabled resumption of research activity in SRO lab spaces on June 2 and were shared with the Continuation of Research workgroup for distribution to other lab managers across campus. (Alissa Savage, Casey Smith, Juan Gomez, Melvin Cruz, and Renee Ness)
      •  Designing, fabrication, and distribution of ~400 low-cost 3D-printed face shields and more than 3000 “ear savers” for many departments across campus.  This project utilized the resources of the Ingram Hall Makerspace. (Dean Koehne and John Ivey)
      • Manufacturing of more than 70,000 3D-printed nasal swabs for COVID-19 testing used by Sonic Healthcare, headquartered in Austin, Texas.  This group exhibited extreme dedication to meeting/exceeding the weekly quota and spent a significant number of hours outside their assigned work schedule on evenings and weekends to keep the resin-based printers running continuously. This project utilized resources of the Physics Department. (Juan Gomez, Matt Candelas, Aaron Gonzales, Karla Pizana, and Tom Myers)
      • Modifying conventional shop air blower/filters to include a high efficiency MERV filter capable of capturing airborne droplets of saliva (that may contain and transmit COVID-19) from the room.  This has the effect of artificially increasing the number of air changes in a given space and thereby decreases the chance of occupants inhaling COVID-19 bearing particles.  This project utilized resources of the MARC Advanced Prototyping Lab.  (Dean Koehne, Juan Gomez, Marcus Goss, Nate England, Matt Candelas, Max Casares, Aaron Gonzales, and Tom Myers)  
      • Designing, fabrication, and installation of acrylic barriers in office spaces where student workers or administrative staff interact with the public. This project utilized resources of the MARC Advanced Prototyping Lab.  (Marcus Goss, Matt Candelas, and Max Casares
      • Synthesizing hand sanitizer dubbed “CoSE Clean” for use at ingress/egress points at labs, classrooms, and offices.  This project initially addressed needs within SRO and other CoSE departments, but word spread around campus and demand grew amid a nation-wide critical shortage of hand sanitizer products.  This team quickly ramped up production to supply hand sanitizer campus wide, now available at more than 200 hand sanitizer stations on the San Marcos Campus with more than 500 gallons of the product produced in-house.  This project utilized resources of the Chemistry and Biochemistry department. (Casey Smith, Carlos Baca, Alan Martinez, and Jacob Bisbal)
      • Conducting complex and fast paced purchasing of materials in support of the projects by the SRO administrative staff Karla Pizana and Kelsie Crumpton.

      Congratulations to the CoSE Clean Team on its achievements and outstanding efforts!

       

    • HR Bulletin | March 2021

       
       
       
      Timekeeping for Winter Storm Closure

      If you have not already entered your time during the university closure, please review the timekeeping guidelines and update your time entry in SAP Employee Self Service as soon as possible. It is important that this time entry is done promptly for processing insurance and FEMA claims for the university.

       
      Bobcat Balance is Here for You!

      Daily challenges bring changes to our lives, including stress and anxiety. We want to remind you of the resource available to you: Bobcat Balance, your Work Life and Employee Assistance Program! Bobcat Balance can help you manage anxiety and stress or help you cope with grief or loss by providing individual and/or family counseling or connecting you with support groups within your area. Whether you need an appointment with a counselor or want to talk to a representative to connect you with other Work Life services, to include disaster resources, call Bobcat Balance at 1.855.884.7224.

       
      New Talent Acquisition Website on the Way!

      The Office of Institutional Inclusive Excellence - Faculty and Staff Initiatives is excited to announce that a new website will be launched soon!

      What You’ll Find:

      • Hiring Manager’s Corner which includes links to PeopleAdmin User Guides and the Staff Diversity Hiring Toolkit.
      • The Justice, Equity, Diversity, and Inclusion (JEDI) Program including helpful tips on how to enroll in and complete the certificate program.
      • Other helpful resources: such as forms, employment checklists, and much more! For more information website launch date, please contact the Talent Acquisition team.
      The Office of Institutional Inclusive Excellence Presents:

      The Bobcat J.E.D.I. Program Inaugural Class!

      The Bobcat Justice, Equity, Diversity, & Inclusion (J.E.D.I.) Program was launched in November 2019 in collaboration with University College, HSI STEM Programs, Hispanic Policy Network, Institutional Inclusive Excellence-Student Initiatives, Office of Disability Services, Coalition of Black Faculty and Staff Alliance, and the Office of the Provost. The program offers faculty and staff the opportunity to build competencies that will support a more inclusive environment at Texas State by offering courses related to diversity, inclusion, ability, social justice, and equity. Participants have the option to register for Track 1, which requires the participant to complete 7 trainings or  Track 2, which requires the completion of 9 trainings. The sessions include a variety of topics: Diversity 101 & 102 which are the introduction and the capstone courses; Allies for Individuals with Disabilities, Supporting Transgender/Non-binary People in Higher Education, From Foster Care to College Student, LGBTQiA Allies Training, Understanding International Student Need, and Helping Student Veterans Succeed at Texas State, and many others.

      Since the program’s launch, 182 faculty and staff have registered for the program. Collectively, the 13 awardees have completed a total of 116 training courses which resulted in 266 training hours, all related to justice, equity, diversity, inclusion, and accessibility. Texas State University is committed to building and supporting an inclusive university community. It is through the commitment of our partners, facilitators, and the interdepartmental collaboration that we can offer this certificate program to elevate diversity, equity, inclusion, and access at Texas State University.

      Please join the Bobcat J.E.D.I. Team in congratulating the Inaugural Bobcat J.E.D.I. Class!

      “The Bobcat J.E.D.I. Program not only offers a safe space to ask questions, challenge ideas or question preconceived notions but also an amazing opportunity to meet a wonderful group of diverse, open and talented people."

      -Illona Weber (She, Her, Hers)
      Math CATS coordinator
      Completed Track #2

       

      “If we better understand the experiences of our peers, we can be better allies and truly do the work to lift each other up. I highly recommend the Bobcat J.E.D.I. program to anyone who celebrates diversity and wants to create a more inclusive environment at Texas State and in the world.”

      -Jessica Schneider (She, Her, Hers)
      Research Coordinator, College of Liberal Arts
      Completed Track #1

       

      “I am glad we finally have Diversity and Inclusion Training. Hopefully, we will see more action and change at Texas State University”.

      -Nabila (Nay) Aikawa
      Senior Administrative Assistant, College of Liberal Arts
      Completed Track #2

       

      “I recommend the Bobcat J.E.D.I. Program to anyone who wants to learn more about our diverse Bobcat community. The workshops provide an excellent space for learning and reflection. I’m grateful to the workshop presenters and to my colleagues in Institutional Inclusive Excellence for making this program possible.”

      -Margaret Garry (She, Her, Hers)
      Associate Director, HSI STEM IMPACT Program
      Completed Track #1

       

      “The J.E.D.I. Program at Texas State has helped me grow in my capacity to foster equity and inclusion in my classroom and to better serve my students as they prepare to be future teachers in Texas”.

      -Becca Hemenway (She, Her, Hers)
      Senior Lecturer, Department of Curriculum & Instruction
      Completed Track #2

       

      “The courses offered through the J.E.D.I. Program have been invaluable to my work with graduate students as a fellowship advisor. I would strongly encourage all faculty and staff to engage in the workforce training offered by DE&I.”

      -Dr. Andrea Hilkovitz (She, Her, Hers)
      Research Coordinator, Graduate College
      Completed Track #2

       

      “The courses offered through the J.E.D.I. Program have been invaluable to my work with graduate students as a fellowship advisor. I would strongly encourage all faculty and staff to engage in the workforce training offered by DE&I.”

      -Stacie McGee, LMSW-IR (She, Her, Hers)
      Lecturer, School of Social Work
      Completed Track #2

       

      “For as long as I can remember, I’ve noticed injustices in the world, but I didn’t always have the language to describe what I was observing. Participating in the various diversity and inclusion trainings through the Bobcat J.E.D.I. program helped me to learn the words to better communicate what was going on in the world. Having the language also made me more confident in having conversations about diversity, equity, inclusion, and accessibility. Thank you to the training facilitators for reminding me that the work of justice is for
      everyone, not just those deemed to be in diversity-related roles.”

      -Karina Ogunlana (She, Her, Hers, Ella)
      Residence Director, Housing and Residential Life
      Completed Track #2

       

      “Courses in the J.E.D.I. program challenged me with new perspectives on diversity, inclusion, and social justice, and guided me to be a better ally to our students.”

      -Hana Rubanka (She, Her, Hers, Ella)
      Student Development Specialist, Project Maestros
      Completed Track #2

       

      ‘One’s life has value so long as one attributes value to the life of others, by means of love, friendship, and compassion’ (Simone de Beauvoir).
      I think this sums up quite nicely the principles inherent in the J.E.D.I. program and the DE&I principles we are working towards as a university.”

      -Annalisa Turner (She, Her, Ella)
      Affirmative Action Specialist, Institutional Inclusive Excellence - Faculty & Staff Initiatives
      Completed Track #2

       Not available for testimonial:

      • Katie Alonzo, College of Education
      • Dr. Carolyn Chang, South Texas Doctoral Bridge
      • Ahmad Islam, HSI STEM & Bobcat J.E.D.I Program

       

      TexFlex Updates

      There have been important updates regarding TexFlex Flexible Spending Accounts (FSAs). The Consolidated Appropriations Act of 2021 allows for the following changes:

      • Carryover limits have been temporarily removed.
      • You have more time to use remaining funds after you leave employment or stop participation in the program.
      • You can make changes to your TexFlex elections without a Qualifying Life Event (QLE).
      • You can submit dependent care claims for children up to age 14.

      Please visit the TexFlex website to read more about these new provisions.

       

       

       

       
      Save the Week!

      Staff Resources Virtual Fair!
      Rescheduled for April 12 -15 | Microsoft Teams

      Staff Educational Development Leave Program

      Are you thinking about going back to school? Did you know that the Staff Educational Development Leave Program provides a wonderful opportunity each fall and spring semester for up to seven full-time benefits-eligible staff who have been part of Texas State for one year to receive special support for degree work?

      What are the benefits?

      • Paid leave: If you are a benefits-eligible, full-time staff member who has been employed with Texas State for one year, you may receive up to 20 hours per week of paid release time for courses taken at Texas State or other accredited higher education institution.
      • Credit hours: Selected employees can earn nine to 12 credit hours for an undergraduate program, and six to nine hours for the graduate program.
      • Tuition and fees waived: And guess what? Fees and tuition are waived! Plus, even though you have the option to work part-time, you will keep your full-time rate of compensation.

      Where can I find more information?

      For more information, please visit our Staff Educational Development Leave website. We have launched a new video, which breaks down the program. You can also reference. UPPS 04.04.35 Professional Development and Educational Opportunities for more details.


      How to apply?

      We’ve launched a new form! Participants can complete our new and accessible Adobe Sign form. The new form will be routed automatically to the appropriate channels. (Please note that we have updated the former Word application to an accessible and user-friendly word document. Either version – Adobe Sign or Word document - is eligible for submission for the Fall 2021 semester.)
      Each semester members of President’s Cabinet nominate employees within their division for a chance to participate in this program. Nominations are due to your cabinet member by March 8. Check with your division for any possible deadline extensions due to the winter storm closure.


      Who to contact?

      Please contact Elizabeth Cruz at 5.2283 if you have any questions.

       
      Tips from the Training Corner

      Adapting to Change When You’re Tired of Change

      As we approach our one-year anniversary of “unprecedented times,” one could say we have all had to adapt to change at this point. But...what if you didn’t want things to change? What if you’re, quite frankly, burned out and tired of change? You are not alone. A 2020 survey supported by Harvard Business Review found that 89% of over 1500 respondents said their work life was getting worse. This is a multifaceted issue that we can’t solve in one sitting. However, we can all teach ourselves how to get through this – together. As author, speaker, and mathematics professor, John Allen Paulos, once said, “Uncertainty is the only certainty there is, and knowing how to live with insecurity is the only security.” Knowing we are navigating through the unknown future together, how do we train ourselves to lean into change – and perhaps embrace it?

       

      What’s Happening in Your Brain?

      Understanding why change can feel so uncomfortable or difficult is a great place to start. Author, Psychiatrist, Executive Coach, and Brain Researcher, Srini Pillay, explains what happens in our brain when we are faced with uncertainty at work in just under three minutes! In short, that uneasy feeling that sets in when you feel out of the loop is a natural reaction to change. And there are multiple ways you can train yourself to embrace or reframe this feeling that, let’s face it, is hard to work through at times.

      How to Help Yourself

      To shift from understanding why change can feel difficult to what you can do about it, consider scheduling 30 minutes this week to participate in Preparing Yourself for Change. This free course explores the psychology of change, along with strategies for you to thrive in change. This training is applicable to multiple aspects of your life, both on and off the work clock.

      Quick tip: The short chapter quizzes and exercise files for Preparing Yourself for Change are quick wins to help you learn and use your new skills effectively. Sometimes, the best way to help yourself adapt to unexpected change is to DANCE. While physical dancing does count as a wellness activity, which can certainly help you feel better, we’re using DANCE as an acronym today. Shared by the Association for Talent Development (ATD) and authored by mindset coach George Carroll, ‘dancing’ encourages us to consider:


      Discover adopted patterns we believe about change
      Awareness creates choice in what we do or believe
      No to negativity which consumes our energy
      Condition new habits as the key to adaptation
      Eliminate stress to maximize adaptability

      This mindset, detailed in DANCE: Becoming More Adaptable in a World of Change, is another approach you can try on when it comes to readily adopting changes in your life and workplace.

      How to Help Your Team

      Often, how others around us adjust (or don’t adjust) to change has a tangible impact on our own adjustment. If our colleagues or teammates are not adjusting well, it is difficult for us to attempt doing so on our own. Whether you’ve been leading a team for years or are the newest member of a team, Communicating Internally during Times of Uncertainty is a 30-minute training worth your attention. While this training is geared toward leaders in management positions, if you’re not in a formal leadership role right now, invite yourself to review it and consider what tips you can apply to your role as a member of a team.

      We’re in this together, right? If you are currently in a management position, ATD’s 6 Communication Tips to Keep Employees Engaged During Change has practical steps to walk you through communicating change with your team, even when you don’t have all the answers yet. The best way you can help your team during uncertain times is to keep your lines of communication open and honest. When is the last time your team had an open conversation, one where they could safely ask questions about changes that are occurring? If you are not sure, this might be an engagement opportunity that helps your team cope with uncertainty more confidently, and help your team succeed overall.

       

      Conclusion:

      Remember those SMART goals we learned how to create in January’s Training Corner Article? Creating a SMART goal focused on your relationship with change can help you follow through and succeed in our ‘unprecedented times’ ahead. As a friendly reminder, you do not have to attempt coping with change alone! You have benefits available to you that can also help you thrive, versus survive, these uncertain days we find ourselves in. We’re truly all in this together! We may not know when- or if- things will “change back” to the way they were a year ago. What we do know is that understanding why change feels uncomfortable and trying out different approaches to feel empowered throughout change, is worth the effort. Change is certain; train yourself to welcome and thrive through the challenge.

       

       

       
       
       
      Join us in welcoming our new employee Bobcats!

      Employees hired between January 1 - January 31

      Joshua Alcala, Assistant Coach, Soccer

      Trisha Barney, Academic Budget Specialist, Mathematics

      Christina Bernal, Coach, Strength and Conditioning

      Sara Butler, Administrative Assistant II, Round Rock Campus

      Sandra Cagle, Administrative Assistant III, St. David’s School of Nursing

      Matthew Callaway, Assistant Coach, Soccer

      Cynthia Hernandez, Vice President, VP for Student Affairs

      Lauren Hoelscher, Administrative Assistant II, St. David’s School of Nursing

      Courtney Keeney, Nurse Practitioner, Student Health Center

      Zackary Khordaji, Graphic Artist II, Football

      Michael Kocay, Plant Mechanic II, Utility Operations

      Shelly Malagarie, Account Clerk II, Accounting Office

      Lisa Mignerey, Major Gift Officer, VP for University Advancement

      Katherine Riley, Grant Specialist, Edwards Aquifer Research Center

      Louis West, Dispatcher, University Police

      Jessica White, Testing Lab Coordinator, Testing  Evaluation & Measurement Center

      We remind all new staff employees hired during the past month that N.E.W. is designed to provide useful information to new staff regarding the resources, benefits, and opportunities associated with employment at Texas State University. For more info and to connect with other new bobcats access the official new employee website.

      New Employee Welcome: Friday, March 12, 2021

      In accordance with CDC guidelines of social distancing, monthly N.E.W. II sessions will be held virtually via Zoom from 8:30 – 11:00 a.m. Visit our updated N.E.W. II website for more information.

      Contact the Office of Human Resources with questions at hr_odc@txstate.edu or call 5.7899.

       
      Bobcats On The Move

      Congratulations to the following employees who were promoted or reclassified. Employees promoted or reclassified between January 1 - January 31.

      David Dailey, Promoted to Air Conditioning Mechanic II, Housing and Residential Life

      David Darby, Promoted to Air Conditioning Mechanic II, Housing and Residential Life

      Kaitlin Davis, Promoted to Senior Administrative Assistant, Technology Resources

      Selina Flores, Promoted to Strutters Coordinator, Texas State Cheer

      Juan Morales, Promoted to Network Technician, Network Operations

       

       
      Texas State Employee Discount Program

      The Texas State University Employee Discount Program is the exclusive discount marketplace for you and your fellow employees. Thank you so much for all your hard work and continued support!

      • Nike | Get in gear for the beautiful weather with up to 40% off new markdowns on shoes, apparel, and more!
      • HelloFresh | Get 50% off your first box and 15% off ongoing deliveries of easy, seasonal recipes from HelloFresh, America’s #1 meal kit.
      • Microsoft 365 | Save 30% off an annual subscription to Microsoft 365 home or personal for access to apps and 1TB of OneDrive cloud storage!
      • Daily Steals | Browse deeply discounted products with an extra 15% off electronics, fashion, home essentials, and more!

       

       

       
       
      January Employee of the Month

      Dr. Juan Gomez Ortega, Scientific Instrument Technician, Department of Physics

      Dr. Gomez Ortega’s primary duties in the Department of Physics are to support upper-division laboratory courses and research laboratories, and to serve as chief safety officer and technical service provider.  In each of these areas Juan does outstanding work. He juggles diverse obligations, has an amazing on-time record, and is always cheerful and collegial.  Juan takes ownership of tasks large and small and sees that they are done well.  Many times, he does so while also training his student assistants to become, themselves, invaluable technical resources.

      Dr. Gomez Ortega goes above-and-beyond in service to the Department of Physics, Shared Research Operations, and for the MSEC PhD students.  He is a major contributor to the university safety leadership by serving on the Radiation Safety Committee.  Juan also serves as the College of Science and Engineering representative on the university Classroom Renovation Committee.

      Juan has also been very responsive to the major changes we have all experienced due to the pandemic. He worked together with the Shared Research Operations staff who oversee many laboratories in R.F. Mitte, where the Department of Physics is primarily located, to develop robust protocols for the return to research. Juan was sensitive and responsive to faculty needs to restart laboratory research particularly for pre-tenure faculty.  In his “spare” time during summer 2020, he coordinated with the Shared Research Operations to leverage department and college 3D printing capabilities for producing badly needed COVID-19 test swabs, contributed to designing point-of-use air filters, and served as the ambassador to companies and news agencies for these critical community outreach activities.  “These contributions were outside of Juan’s assigned duties, yet he did them purely out of the need to do our part.”

      Dr. Gomez Ortega also took on the primary role in developing instructional support space.  The department has taken the initiative to introduce computer programming across the curriculum.  This is beneficial for students, but also can be taxing as it requires that they have access to computing capability.  Juan has made sure that existing computer facilities were up to date. He took the lead in renovating another space to make it a computational lab.  This include submitting an ACC proposal to acquire the computers needed for the space.  This was not really in his job description, but his leadership on this project provided immense benefit to the students.   

      When the Senior Lab Services Technician took advantage of the Voluntary Retirement Incentive Program, there was no one to fill that role for a period of a couple of months while a suitable replacement was sought.  Juan stepped up to fill in the gaps left by this departure and did so very efficiently.  Without his help, there would have been problems teaching labs during the summer and at the beginning of the fall semester. Juan truly went above and beyond in filling these gaps.

       

      Congratulations, Juan, on being recognized as the January Employee of the Month!
    • HR Bulletin | April 2021

                                 Introducing: Carole Clerie!

      Assistant VP for Human Resources

      Following John McBride’s retirement from a long and successful career, Carole Clerie joined Texas State University as the AVP for HR on Mar. 15.

      McBride and Clerie are working together for the first few weeks to ensure a smooth transition of the role. In addition to learning about the history and evolution of the department and University, Clerie is meeting one-on-one with members of the HR team and with various stakeholders on campus to gain an understanding of the current state of HR and assess the campus needs.

      Previously, Clerie served as the chief HR officer at Columbus State University in Columbus, Georgia, and was selected through an extensive external search. “I am honored to be selected to serve such a dynamic and student-focused institution, and look forward to continuing to build upon the foundation that was laid by the HR leaders that served before me,” she said.
       
      A native of Evanston, Illinois and a graduate of Florida Atlantic and Lynn Universities, Clerie has held various roles in HR, starting her career in a technical support role. She served as CHRO for two institutions within the University System of Georgia for four years, and prior to that, served as the Director of Employee Services at Lynn University for ten years.
       
      Clerie says having a technical background has helped her understand and leverage technology in order to streamline business processes and improve service delivery to HR constituents. She is also an avid participant and promoter of employee well-being and personal development, which she describes as “critical elements for employee engagement and long-term sustainability of a healthy and happy campus community.”

      “I look forward to collaborating with my new colleagues at Texas State to meet the needs of current employees and create a welcoming and inclusive space for the next generation of staff and faculty.” -Carole Clerie
       
      Prepay Your Summer Insurance Premiums

      Faculty, staff, and graduate students scheduled to return in the fall but not expecting to receive a paycheck each month this summer may elect to have their insurance premiums payroll deducted in advance on their June 1st paycheck.  Those employees enrolled in salary spread do not need to pre-pay.

      What are the Advantages of Prepay?

      • The amount will be tax-sheltered, since premiums are payroll-deducted.
      • It is convenient. Just complete the electronic authorization form, and we will take care of the rest!

      How Do I Sign Up?

      Look for a memo sent to you directly by e-mail in April. This will include a personalized statement that shows your out-of-pocket costs for summer coverage.  Complete the authorization form online and we’ll handle the deduction.

      Are There Other Options?

      Yes, you may also pay by personal check or money order/cashier’s check. These payments must be made timely and a schedule will be included in the April memo mentioned above.

      Questions? Contact the HR Benefits team at 5.2557.

       
      New Automated HR Phone System

      Human Resources is excited to announce a new automated phone system to better serve our customers. You will now have easier access to the section you desire to speak with for immediate assistance. More information coming soon!

      Save the Week: Staff Resources Virtual Fair!

      April 12 - 15 | Zoom

      The Staff Resources Committee has rescheduled the Staff Resources Virtual Fair to April 12 -15, 2021. Stay up to date with the latest changes by visiting the Virtual Fair Week website!

      WHAT CAN YOU EXPECT?

      • A chance to view and listen to several department updates, per division.
      • Attend a virtual interactive fair that offers multiple sessions and a flexible schedule.
      • A chance to connect with different department representatives on different days.
      • Learn about new services, resources, and/or organizational changes across campus.

      Plus, you can enter a chance to win a prize by completing our “What did you learn?” form after each attended session. Each submission will increase your chance of winning one of our grand prizes, including:

      • Dinner for two at the Leaning Pear in Wimberley ($50 value)
      • Gift cards to the Industry ($25 value)
      • Gift card to Summer Moon Coffee ($20 value)

      So, mark your calendars for April 12 – 15 to learn about the services and resources we have at Texas State!
      Please contact the Staff Resources Committee for more information.

      Academic Release & Tuition Support

      Forms Due June 4!

      Are you thinking about taking credit courses this summer? Our team would like to remind you that if you are a full-time benefits-eligible employee and in good academic standing, you can participate in university credit courses and have certain fees and designated tuition waived. You may receive paid class release time to attend courses, if held during your normal work hours.

      Who Should Submit the New Form?

      Individuals who are requesting:
      • paid leave,
      • to opt out of the waiver,
      • to have tuition and fees paid by your department.
      You must complete the online form, which is available in SAP, under the ESS+ tile.

      When Is the Form Submission Deadline?

      All approved forms are due by June 4, which is the 4th class day of the summer semester.

      Where Can I Find More Information?

      For more information, please view the following video or visit the Academic Release & Tuition Support website. For guidance and instructions on the process and form completion, please review the Employee User Guide and Supervisor User Guide. You may also review UPPS 04.04.35 Professional Development and Educational Opportunities for more details on the requirements and restrictions about this program.

      Please Contact Elizabeth Cruz at 5.2283 if you have any questions.

       
      New PCRs Coming Soon!

      Personnel Change Requests (PCRs) will soon have a new look and feel! The PCR functionality will remain the same but will include changes in PCR initiation, approval, and establishment of substitutes. Look for more details in the May HR bulletin.

      American Rescue Plan Act

      The American Rescue Plan Act of 2021, also called the COVID-19 Stimulus Package or American Rescue Plan, is a $1.9 trillion economic stimulus bill passed by the 117th United State Congress and signed into law by President Biden on March 11, 2021.
       
      While this Act contains a multiple of provisions, there are some affecting employers and the benefits provided to workers. For example:
       

      • Extended expanded unemployment benefits through September 6, 2021
      • Subsidizes 100% of premiums for COBRA recipients from April 1 to September 30, 2021

       
      We will continue to evaluate the impact of this Act at Texas State and update how it affects you and our benefit programs. Updates will be provided on our HR COVID-19 Workplace Updates website.

      Performance Review:

      Self-Assessments Now Open!

      The performance review process kicks off April 1. Employees can then access and complete their online self-assessments in Performance Management/SAP SuccessFactors, using either the link in the Document Creation Notice sent via email by SAP or by accessing the Performance Management website.

      Resources

      The self-evaluation is your opportunity to rate your performance for the past year and to prepare for your upcoming performance review with your supervisor. Here are some resources that may be helpful when writing your evaluation:

      If you have any questions or need training, please call 5.2557 or email the Performance Management team. .

       
      Tips from the Training Corner

      How to Prep for Performance Review Season

      As our annual staff performance review season kicks off within our community, this month we will explore training with the goal of taking ownership of this important part of your job and performance cycle. After all, this meeting is about your top priority: YOU. You’ve worked hard all year (and what a year it’s been.) Here are a few training tips that can help walk you through how to feel ready (dare we say, excited?) for your review.

      Why It Matters | Let’s address the real question in the room: who’s excited about their performance review? All of us should be raising our hands as we read this. Author, executive coach, and Association for Talent Development blog contributor, Morag Barrett, tells us why:

      “When it comes to the world of work, it can sometimes feel like organizations have kept the worst of the old school report card process. Many ask, “Why do I need to do a self-evaluation?” But if you don’t spend the time to acknowledge your contribution and results, why on earth would you expect others to do so? Managers are people too (I know it may be a surprise to some of you), and they need to pay attention to their self-assessment as much as they do discussing YOUR performance.”

      At Texas State, we self-assess as the first step of the performance review to ensure that performance reviews start at, and actively involve, the most important aspect of your performance throughout the process: YOU. You have the power to achieve your job duties and goals. You have the power to decide which of your strengths you use every day. You have the power to make your performance review work for YOU.

      If you take one tip from this month’s training corner, make it five minutes dedicated to Self-driven performance management. It’s a quick, straightforward perspective on the ‘why’ behind making your review beneficial for yourself, not simply an annual expectation (or dreaded process).

      • Deep Dive Opportunity | The Future of Performance Management (1h 8m) offers a larger scope of what the performance review process we have at the university, including a glimpse at the past approaches for reviews, performance in teams, and fueling high performance.

      It Starts with You | You’re on board with an enthusiastic attitude toward your performance review. Now what? Surprise, surprise… it starts with you. Preparing for Your Review is a great 26-minute training opportunity in LinkedIn Learning that empowers you with ‘how-to guidance’ on how to prep for this important step.

      • Training Tip: The first two sections of this course cover weekly reviews and what to do ‘three months out.’ Our recommendation? Take these as ideas for the future and do your best to collect documents the instructor speaks to for this upcoming review. Then, focus on guidance for Two months out: Getting organized (3m) and forward as we move through the performance review cycle.

      An empowering experience during your performance review also comes from being familiar with your environment. Typically, ‘environment’ may queue thinking about your physical surroundings, which are great to be mindful of. What we are speaking to today is familiarity with the virtual environment where your performance review lives: TXST’s Performance Management site.

      A valuable exercise to feel comfortable could include setting aside five minutes at a time to explore the site, peruse the Employee Self-Assesses user guide (before it’s time to complete the self-assessment) and become more comfortable with the tools the system offers. Do what feels best for you and your understanding of the system; learners do not take in new information the same way, and that’s okay!

      Welcoming Feedback | All the preparation and tool familiarizing we’ve done culminates into one conversation: your 1 on 1. As valuable as your preparation is, how this conversation goes does not rely solely on your performance or self-assessment. It relies heavily on how you and your supervisor both give and receive feedback when you meet. At just under an hour, LinkedIn Learning’s Giving and Receiving Feedback: The art and science of feedback (48m) covers a few key aspects of feedback that are worth a few learning breaks:

      • The Experience of Feedback (traps, blind spots, and the psychology of perspective; 14m)
      • Receiving Feedback well (18m)
      • Giving Feedback Effectively (14m)

      While an annual review may never be the highlight of your year, it’s an opportune time to reflect on and highlight your professional accomplishments from the past year. Approaching your performance review with a self-driven mindset keeps you in the driver’s seat of your own career, right where you should be. A few short training opportunities can guide you through key steps in both preparing for your self-assessment and the feedback you’ll engage in with your supervisor. Keeping these concepts fresh throughout the year may leave you excited for your own ‘report card’ this time next year.

      While an annual review may never be the highlight of your year, it’s an opportune time to reflect on and highlight your professional accomplishments from the past year. Approaching your performance review with a self-driven mindset keeps you in the driver’s seat of your own career, right where you should be. A few short training opportunities can guide you through key steps in both preparing for your self-assessment and the feedback you’ll engage in with your supervisor. Keeping these concepts fresh throughout the year may leave you excited for your own ‘report card’ this time next year.

       

       

      TRS Contribution Increases

      As a reminder, in 2019 the Texas Legislature passed Senate Bill 12 which calls for gradual increases in employee and employer contributions to the Teacher Retirement System of Texas (TRS).  These increases help to make the TRS pension fund actuarially sound. The first of these increases for employees are scheduled to take place with the 9/1/2021 pay date. The employee contribution will increase from 7.7% to 8%.

      Upcoming TRS Contribution Increases
      Calendar DateState ContributionActive Employee Contribution
      9.1.20197.5%7.70%
      9.1.20207.5%7.70%
      9.1.20217.75%8%
      9.1.20228%8%
      9.1.20238.25%8.25%
      9.1.20248.25%8.25%

       

      Self-Care

      By: Katelin Bailey, Meagan Gardner, and Emily Lowry.
      WellCats Group Exercise Instructors and
      Doctor of Physical Therapy Graduate Students

      Do you ever feel like you are constantly putting others before yourself? That you have put their needs before yours, time and time again?

      So, what exactly is “self-care”? According to the World Health Organization (WHO), “self-care is what people do for themselves to establish and maintain health, and to prevent and deal with illness.” We often forget the importance of making time for ourselves in our busy lives; however, self-care is important to our health day by day.

      When you take the appropriate steps to care for yourself - mind, body and spirit - you’ll be more equipped to deal with the inevitable challenges of life and be your best self.

      Physical Self-Care:

      •     Are you getting adequate sleep each night?
      •     Are you taking care of your health (regular check-ups, health screening, etc.)?
      •     Are you getting enough exercise?

      Mental Self-Care:

      •     How often do you engage in activities that mentally stimulate you?
      •     Are you partaking in a career or activity that is fulfilling and exciting to you?

      Spiritual Self-Care:

      •     Do you currently engage in spiritual practices that you find fulfilling?
      •     What questions do you ask yourself about your life and beliefs?
      •     Do you have a life purpose about which you are passionate?

      Social Self-Care:

      •     What are you doing to nurture your relationships with family and friends?
      •     Do you feel supported and safe in your current social environment?

      What do your answers to these questions tell you about the amount of time and energy you are investing in yourself? Try to focus on one or two of the dimensions of self-care that you feel you could improve. Set at least two goals that you feel could improve your self-care routine! Self-care is a critical component of overall health and wellness. It is often forgotten that to help the people that we care about we must first help ourselves. Practicing self-care allows for personal growth and has a positive impact on both you and everyone that surrounds you. Focus this month on setting time aside in your schedule to focus on you!

       

       
       
       
      Join us in welcoming our new employee Bobcats!

      Employees hired between February 1 - February 28

      Kevin Castello, Grant Specialist, Small Business Development Center

      William Cates, Library Specialist, University Libraries

      Jeremy David, Grant Specialist, Small Business Development Center

      Brian Gamble, Assistant Coach, Football

      Vanessa Garcia, Library Assistant II, University Libraries

      James Larry, Network Administrator, Network Operations

      John Motes, Plant Mechanic I, Utility Operations

      James Turner, Assistant Coach, Football

      We remind all new staff employees hired during the past month that N.E.W. is designed to provide useful information to new staff regarding the resources, benefits, and opportunities associated with employment at Texas State University. For more info and to connect with other new bobcats access the official new employee website.

      New Employee Welcome: Friday, April 9, 2021

      In accordance with CDC guidelines of social distancing, monthly N.E.W. II sessions will be held virtually via Zoom from 8:30 – 11:00 a.m. Visit our updated N.E.W. II website for more information.

      Contact the Office of Human Resources with questions at hr_odc@txstate.edu or call 5.7899.

       
      Bobcats On The Move

      Congratulations to the following employees who were promoted or reclassified. Employees promoted or reclassified between February 1 - February 28.

      Victoria Elizondo, Promoted to Academic Center Coordinator, International Studies Program

      Patrick Ryan, Promoted to User Services Consultant II, Managed Services

      Jeremy White, Promoted to Grant Specialist ( SDS II), University College

       

       
      Texas State Employee Discount Program

      The Texas State University Employee Discount Program is the exclusive discount marketplace for you and your fellow employees. Thank you so much for all your hard work and continued support!

      • Nike | Get in gear for the beautiful weather with up to 40% off new markdowns on shoes, apparel, and more!
      • HelloFresh | Get 50% off your first box and 15% off ongoing deliveries of easy, seasonal recipes from HelloFresh, America’s #1 meal kit.
      • Microsoft 365 | Save 30% off an annual subscription to Microsoft 365 home or personal for access to apps and 1TB of OneDrive cloud storage!
      • Daily Steals | Browse deeply discounted products with an extra 15% off electronics, fashion, home essentials, and more!

       

       

       
       
      February Employee of the Month

      Jonathan Tyner, Ph.D., International Affairs Coordinator, International Student & Scholar Services

      jonathan tyner headshot

      As Coordinator of International Affairs, Dr. Tyner is responsible for the daily happenings of the international students attending Texas State University.  He helps them with immigration law questions, guides then when dropping classes since registering below hours is not permitted for international students, on-campus employment, obtaining social security numbers or driver’s license, transferring into or out of Texas State, as well as whenever in need no matter the issue.  
      Jonathan compiles data regarding international students and scholars for the university and for outside professional organizations.  He also coordinates many events for the students and scholars throughout the year such as the Welcome Social, San Antonio Rodeo trip, camping trips, Nigerian New Year, Persian New Year, Chinese New Year, and many others.  There are about twenty events annually coordinated by Jonathan.


      Jonathan regularly goes beyond his regular duties, especially when emergencies or other serious situations arise.  Jonathan often uses his personal time and resources to help students and sometimes parents ease their burdens, anxieties, and pain.  He is professional and warm, has a “limitless supply of happiness and good will” for the students and the staff in the office. 

      “He works until the work is done.”  


      While working in International Student & Scholar Services, Jonathan graduated with his doctorate in education.  Dr. Tyner embodies everything it means to be an outstanding employee as well as an amazing Texas State Bobcat.

       

      Congratulations, Jonathan, on being recognized as the February Employee of the Month!
      A Final Note:

      from John McBride

      john mcbride

      Dear All,
       
      This is my final HR Bulletin as I am retiring effective March 31, 2021, after 40 years as the Director/Assistant Vice President for Human Resources at Texas State.
       
      I want to thank all of our HR Bulletin readers for the great support that has been shown for this publication over its many years of service. As things move forward, and with your continued support, it can only get better and better as a tool to help meet your needs for timely and important HR communication.

      Sincerely,
      John E. McBride
      Assistant Vice President for Human Resources
      Texas State University

    • HR Bulletin | May 2021

      HR Communications Changes

      We are excited to share that Human Resources communications will be undergoing a mini-makeover this summer. Here are some of the changes you can expect in the coming months:

      The HR Bulletin

      • Publication of the HR Bulletin will be moved to a seasonal basis with enhanced content, including more in-depth stories spotlighting Bobcat life. 

      Email Communications 

      • Starting June 1, you will receive important announcements and information regarding HR programs from ‘hr@txstate.edu’
      • A dedicated email to supervisors will be sent biweekly;.  
      •  Our emails will be shorter – concise one-minute reads with links to our website for those who wish to take a deeper dive.

      Website 

      • The HR website will house in-depth content, detailed news, announcements, and resources

      Though our communication strategy is shifting, our goal remains the same: providing you with access to timely and relevant information to enhance your Bobcat employee experience. As always, we would love to hear what you think. If you have any questions or wish to share feedback, please email Human Resources or call us at 5.2557.

       
      Get Fit Texas Challenge Results

      It’s a wrap! The Get Fit Texas Challenge has ended, and the official results are in. Congratulations to the participants who stepped up and completed this challenge successfully.

      The goal was to complete a minimum of 150 minutes of activity for at least 6 of the 10 weeks between January and March. Our official participant count came in at 375 with 146 individuals reaching the goal.  

      Competing in our division (1,001-5,000 employees) put us up against stiff competition from other state agencies that are veterans in this challenge, but we persevered. Texas State finished 8th overall in our division and topped all other higher education participants in our category.

      Well done, Bobcats! We will be back next year!

      As an extra incentive provided by our local WellCats team, we held a random drawing to provide some awesome prizes to our Texas State Bobcat participants. The lucky recipients are listed on the WellCats website.

      After such a great performance, let’s try and keep the momentum going. Texas State has plenty of resources available to help including Bobcat Balance, WellCats, and Campus Recreation.  

      Thank you to everyone for participating. Stay happy, healthy, and make sure to give someone a smile – you may just make their day!

       
      Summer Enrollment Dates Announced

      The Employees Retirement System of Texas (ERS) announced the dates for our Plan Year 2022 open enrollment.  Dates for summer enrollment will be June 21 – July 23. During this window, employees will be able to make changes to insurance benefits for September 1, 2021 – August 31, 2022. 

      This is your annual opportunity to make changes without experiencing a qualifying life event.  More details will be announced by email and in future bulletins.  Now is a good time to make sure your address is up to date to make sure you receive important communications.  Log in to the SAP Portal and navigate to the Payroll-Benefits area.  Select the “My Personal Profile” tile to view and update your address.

      Troubleshooting Tips for Required Training

      Are you having issues completing your required training? Here are some suggestions to help resolve common problems related to accessing and/or saving progress of your training:

      • Make sure you are using the most recent version of Firefox, as the training is not compatible with any other browser (i.e., Chrome, Internet Explorer, Safari).
      • Make sure you are using a Microsoft PC computer and not a Mac computer.
      • You can use the table of contents button to toggle to next sections after successfully passing a quiz instead of clicking on the “continue” button.  

      If you see a prompt/message pop up to open each page in Acrobat, change it to “open in Firebox” and set it to “always,” this will help with viewing the training slides in the browser in the window.

      Coming Soon: Performance Management Toolkit!

      June 1 marks the start of a new Performance Management Cycle. To help you learn the ins and outs of the Performance Management process, we’re launching a new resource:

      The Performance Management Toolkit!

      What to Expect:

      • 3 animated tutorial videos with screen recordings, 1 for each phase of the Performance Cycle.
      • A FlippingBook user guide with detailed instructions for both employees and supervisors.
      • A revamped Performance Management Website.

      More information coming soon.

       
      New PCRs On the Way

      The current Adobe Personnel Change Requests (PCRs) will be migrated in mid-May to new applications. Human Resources, Faculty Academic Resources, and Technology Resources are working to deliver PCRs and their approvals to campus in a new, friendly format. The key reasons for the migration are:

      • Internet Explorer is no longer required. Most browsers support the new PCR applications.
      • Issues with Adobe are eliminated.
      • PCR approvals can be actioned on a mobile device.

      With the migration, PCR initiators will still see the same functionality, error messages, warnings that were previously included with the Adobe PCRs.The search functions and search results are more robust and offer features to quickly zero in on the employee needed for the change request. Initiators will see that buttons have moved around a bit, buttons that were at the bottom of a page may now be at the top. Initiators will also be able to, if desired, print the PCR to a PDF before sending the PCR for approval. In addition, initiators will have a new PCR monitor report to track their PCRs.   

      PCR approvals will now occur via My Inbox rather than the Universal Worklist.  A key improvement for PCR approvers is the ability to approve or reject a PCR from their mobile device. Approving from a mobile device should keep the workflow moving quickly and avoid delays that could lead to payroll retroactivity for the employee. A key item for approvers to keep in mind is that some Adobe PCRs will be in the approval process during this migration. Any in process Adobe PCRs will need to be approved using the Universal Worklist, any new PCRs will be approved in My Inbox. Once all the Adobe PCRs have been approved or rejected, the Universal Worklist will be retired and all PCRs will be approved through My Inbox instead.

      Human Resources and Faculty Academic Resources will provide training on the new application as part of their regularly-scheduled PCR training. Look for an email that will announce the migration and include guidance on PCR initiation, PCR approvals and substitution via My Inbox.

       

      Academic Release & Tuition Support Program

      Submit your forms by June 4!

      Are you thinking about taking credit courses this summer? Our team would like to remind you that if you are a full-time benefits-eligible employee and in good academic standing, you can participate in university credit courses and have certain fees and designated tuition waived. You may receive paid class release time to attend courses, if held during your normal work hours.

      Who Should Submit the Form?

      Individuals who are requesting:

      •     paid leave,
      •     to opt out of the waiver,
      •     to have tuition and fees paid by your department.

      You must complete the online form, which is available in SAP, under the ESS+ tile. Please note that you do not need to complete this form to receive fees and designated tuition waivers. Student Business Services (SBS) will identify eligible employees and apply the waivers after grades post.

      When Is the Form Submission Deadline?

      All approved forms are due by June 4, which is the 4th class day of the summer semester.

      Where Can I Find More Information?

      For more information, please view the following video or visit the Academic Release & Tuition Support website. For guidance and instructions on the process and form completion, please review the Employee User Guide and Supervisor User Guide. You may also review UPPS 04.04.35 Professional Development and Educational Opportunities for more details on the requirements and restrictions about this program.

      Please Contact Elizabeth Cruz at 5.2283 if you have any questions.

       

       

      Staff Educational Development Leave Program

      Submit your application by June 15!

      Are you thinking about going back to school? Did you know that the Staff Educational Development Leave Program provides a wonderful opportunity each fall and spring semester for up to seven full-time benefits-eligible staff who have been part of Texas State for one year to receive special support for degree work?

      What are the benefits?

      If you meet the requirement for eligibility, you may receive up to 20 hours per week of release time for courses taken at Texas State or other accredited higher education institution. Selected employees can earn nine to 12 credit hours for an undergraduate program, and six to nine hours for the graduate program. And guess what? Fees and tuition are waived! Plus, even though you have the option to work part-time, you will keep your full-time rate of compensation.

      Where can I find more information?

      For more info, please visit the following video or UPPS 04.04.35 Professional Development and Educational Opportunities for details regarding eligibility and application procedures.

      How do I apply?

      Each semester members of President’s Cabinet nominate employees within their division for a chance to participate in this program. You can apply on our Staff Educational Development Leave website!

      Who do I contact?

      Please contact Elizabeth Cruz at 5.2283 if you have any questions.

       
       
      Tips from the Training Corner

      Forging Successful Transitions for Every Bobcat

      As we ramp up efforts to create and transition operations toward our ‘new normal’, many of us are wondering how to navigate post-pandemic concepts while the pandemic is still very much present. This month’s Tips From the Training Corner focuses on facing this transition head on. Keeping safety, human needs, and communication as our top priorities, we can successfully create a path back that works for everyone.

      Safety first | Perception, reality, and respecting both. Safety is, as it should be, our community’s priority as we continue to navigate our expansive mission during a pandemic. Anxious to return to the office? You are not alone. Perhaps you’re feeling quite the opposite, having worked on campus through the pandemic by nature of your role’s duties, or feeling ‘over’ the pandemic. You are also not alone. No two Bobcats’ perceptions and experiences of this pandemic, including our current transition period, are the same. This is a reality we must respect.

      We must also work together to acknowledge that Bobcats feeling safe is just as important as upholding health and safety guidelines known to keep us safe. How do we help everyone on the team feel safe, knowing this transition won’t accommodate everyone’s perception? Considering how diverse our departments missions are, here are a few tips to get you started:

      Tip 1: Use the COVID-19 dashboard to your team’s advantage.

      The university has a COVID-19 Dashboard with updated data on our campus health status. This resource can help your team make choices in advance, so everyone involved knows what to do before the time comes for adjusting operations. Set a metric (for example, positivity rates or case numbers per county that a team member reports to or works in) that names if/when your team members with remote flexibility need to plan to work from home or resume reporting to campus offices. Objective data, like the dashboard provides, help us all make decisions in uncertain times.

      Tip 2: Set up clear plans, refining them as a team.

      Additional data, like a clearly communicated and accessible plan, can help every teammate navigate transitions like this more smoothly. If a team member who was recently in office around others is diagnosed with COVID-19, what is the plan for the rest of the operation? Does your team know what to do (and when) if the county your campus is in experiences another wave of infections? You can plan for these scenarios as a team and be ready to adapt without hesitation. For those who do not have direct reports thinking you should skip this tip, we invite you to reconsider. We are all part of the planning process, and that includes you too! 

      Reminder: Humans work here | After safety, we must address the impact the pandemic (among countless other crises) continues to have on our organization’s key asset: our Bobcat community. Each of us, after all, are human beings. The stresses we individually and collectively carry cannot be ignored for us to forge ahead successfully. We can’t train you up on resolving all human stresses in one article (wouldn’t that be great?), but we can supply a few tips to try out in coming months:

      Tip 3: Keep your team connected at a (professionally) personal level.

      If deliberate efforts to support connection within your team is not part of your work experience right now, today is the day to change that! Maybe you got this one down as a team in the last year, be it a weekly 15-minute informal meeting to catch up or an entertaining team thread just for gifs and jokes. Fantastic! Be sure you adapt this and continue to include everyone who contributes to the team to feel like part of it, regardless of who is working where.

      Managing Projects as Offices Reopen approaches the transition from another valuable lens, and explores ideas worth your attention on the human factors of transition:

      Part of your connection as a team can include brainstorming ideas and solutions to challenges your operations face. Every Bobcat in our community could bring an innovative idea to the table. So, connect while you solve the day’s problems. Encourage collaboration within your team to find and propose changes as you navigate what ‘the new normal’ will look like in your department. LinkedIn Learning course Practical Creativity for Everyone: A process for generating better ideas (37m) explores how to kickstart the thought process. Don’t have 37 minutes? Quick takeaways from Alternatives to Brainstorming (2m, 10s):

      1. Think independently on the issues, generating ideas.
      2. As a group, develop and improve ideas brought to the table.
      3. Think outside of ‘work mode’ when considering solutions.

      Communication is Still key | Working together on challenges keeps us connected as a team and in tune with each other as humans. One last key training aspect keeps your transition moving smoothly…communicating well throughout the process. If there’s one opportunity we encourage leaders reading this to take advantage of, its reading ATD’s March 2021 blog 6 Communication Tips to Keep Employees Engaged During Change. This quick read was first introduced in March’s Tips from the Training Corner and deserves a second shout-out: these communication strategies are key for solid change management, including right now! 

      Tip 4: Keep communication basics in mind.    

      It sounds obvious, but Communication Foundations (1 h 22m) can guide all of us toward a successful experience transitioning back to campus. Consider all four ‘building blocks’ of communication as conversations, concerns, and ideas about upcoming changes arise: the people, message, context, and listening.

      As we navigate through continually changing times, pausing to consider communication building blocks can make or break how your message is received. Likewise, ensuring your active listening skills are in use will be key for every team’s success within our community. The empathy used in true active listening is exactly what every Bobcat needs right now - don’t be shy to show it!

      Forge on with Four Tips:

      To recap, four key tips will help us forge ahead in our transitions back toward full face-to-face operations at Texas State:  

      • Use the COVID-19 dashboard to your team’s advantage.  
      • Establish clear plans, refining them as a team.  
      • Keep your team connected on a human level.  
      • Keep communication basics in mind.  

      Regardless of your role on our team, your contribution is vital to our success as an organization. Let’s make our ‘new normal’ outstanding, Bobcats.

       

       

       

       

       
       
       
      Join us in welcoming our new employee Bobcats!

      Employees hired between March 1 - March 31

      Rosaura Aguirre, Research Coordinator, College of Health Professions

      Ashley Barrera, Animal Care Technician, Research & Sponsored Programs

      Carole Clerie, AVP Human Resources, Office of Human Resources

      Corbin Hanzel, Senior Lab Services Technician, Department of Engineering Technology

      Ashleigh Holley, Administrative Assistant II, Science & Engineering Academic
      Advising Center

      Daniel Holmes, Programmer Analyst II, Mobile/Web Systems

      Rachelle Homer, Executive Assistant, University Advancement

      Glenda Jones, Library Assistant II, University Libraries

      Alexia Martinez, Animal Care Technician,Research & Sponsored Programs

      Courtney McKenzie, Audiologist, Communication Disorders

      Adriana Mendez-Jimenez, Grant Specialist, Meadows Center for Water & the Environment

      Celeste Munoz, Grant Specialist, Family & Consumer Sciences

      Marshal Penn, Technology Integration Specialist I, Learning Spaces

      Daniel Prince, Research Analyst, Office of Institutional Research

      Melanie Psencik, Academic Advisor I, Applied Arts Academic Advising Center

      Samuel Regonini, Major Gift Officer, Development

      Virginia Turrubiarte, Contract Specialist, Procurement and Strategic Sourcing

       

       

      We remind all new staff employees hired during the past month that N.E.W. is designed to provide useful information to new staff regarding the resources, benefits, and opportunities associated with employment at Texas State University. For more info and to connect with other new bobcats access the official new employee website.

      New Employee Welcome: Friday, May 14, 2021

      In accordance with CDC guidelines of social distancing, monthly N.E.W. II sessions will be held virtually via Zoom from 8:30 – 11:00 a.m. Visit our updated N.E.W. II website for more information.

      Contact the Office of Human Resources with questions at hr_odc@txstate.edu or call 5.7899.

       
      Bobcats On The Move

      Congratulations to the following employees who were promoted or reclassified. Employees promoted or reclassified between March 1 - March 31.

      Daniel Bautista, Promoted to Head Custodian, Department of Housing and Residential Life

      Kimberly Burns, Promoted to Administrative Assistant III, Chemistry and Biochemistry

      William Jackson, Promoted to Air Conditioning Mechanic II, Department of Housing and Residential Life

      Terrence Johnson, Promoted to Head Coach, Men’s Basketball

      Asela Luna, Promoted to Head Custodian, Department Housing and Residential Life

      Brian Mckay, Promoted to Director, Facilities Management

      Kassaundra Nesbitt, Promoted to Accountant II, Office of Research & Sponsored Programs

      Ryan Douglas, Reclassified to Laboratory Manager, St. David’s School of Nursing

      Joseph Kristoff, Reclassified to Crew Supervisor, Utility Operations

      Benjamin Rogers, Reclassified to Assistant VP, ITAC

       

       

       
      Texas State Employee Discount Program

      The Texas State University Employee Discount Program is the exclusive discount marketplace for you and your fellow employees. Thank you so much for all your hard work and continued support!

      • Oakley | Get 25% off and free shipping on Oakley sunglasses and apparel.
      • Calm | Sleep more, stress less, and live better with 57% off a one-year subscription.
      • Ylighting | 10% off site-wide on pendant lights, chandeliers, and more!

       

       

       

       
       
      March Employee of the Month

      Yssa Schulte, LVN., Nurse, Student Health Center

      Yssa Schulte headshot

      Yssa joined the Student Health Center in 2015 and has demonstrated outstanding commitment to both the Health Center and the patients for whom she has cared. The pandemic created a variety of new challenges for the Student Health Center.  Developing a safe process for performing COVID-19 tests on potentially infected patients was an early challenge.  
      Yssa took the lead on creating and training the COVID-19 Testing Team.  Performing COVID-19 testing was one of the highest risk responsibilities at the Health Center.  Despite the risk, Yssa and her team safely performed over 2,000 COVID-19 tests. No member of the testing team has been infected while providing the service which is a testament to the effectiveness of the testing protocols and training.

      Yssa has also been instrumental in assisting the Student Health Center to prepare for COVID-19 mass vaccinations.  Yssa has had a lead role in vaccination site planning and preparation.  She ensures that all the necessary medical supplies are available to support the vaccination event.  The goal of the COVID-19 mass vaccination program is to administer 2,000-3,000 vaccinations per week if vaccine is available.


      While Yssa has assumed these important responsibilities during the COVID-19 pandemic, she has also continued in her role as a medical provider assistant. Yssa prepares patients for their medical visits and assists her provider with office procedures and treatments. Patients appreciate her friendly and reassuring demeanor and give her high marks for patient care.

      Congratulations, Yssa, on being recognized as the March Employee of the Month!

       

      April Employee of the Month

      Naybila "Nay" Aikawa, Administrative Assistant, College of Liberal Arts

      college of liberal arts staff

      Throughout the pandemic, Nay has been in the office almost every day. As others across the college work from home, Nay supports their work, often helping them figure out ways to fulfill their responsibilities so they do not have to come into the office. When mail service to campus stopped, she went and picked up the mail. When office staff have trouble figuring out how to forward calls to TEAMS, she worked with them to make that happen. She performs her regular job duties and does so with diligence and care for one of the largest colleges in the university.  

      Nay is a tireless advocate for students. She draws from her own experience as a former student of Texas State to offer every conceivable support to current students. She serves as a resource for students who do not know if they are eligible for work study money.  

      Nay recommended that the college start a media association for students to increase and support student involvement and she promoted research by organizing a research community event. She also helped to facilitate the new mentoring program in the college.

      Nay helps to recruit students for the African American Studies (AAS) program by creating flyers for posting on campus as well as assisting with AAS programming. She serves on the AAS Advisory Board, assists with creating the agendas and takes notes. Nay suggested several events for Spring and handled most of the logistics to make sure the events could be held with no problems.  

      She also serves as the advisor for the National Society for Collegiate Scholars, actively participates with the Coalition of Black Faculty and Staff and serves on the Staff Resources Committee. Nay is a member of the inaugural class of the Bobcat J.E.D.I. (justice, equity, diversity, inclusion) program which requires participants to attend numerous professional development courses related to diversity, inclusion, multiculturalism, ability, social justice, and equity.     
      Nay goes above and beyond the responsibility of her job description to help students, faculty, and staff. She is organized, professional, personable, and is considered a “go to” person on campus for the College of Liberal Arts.

      Congratulations, Nay, on being recognized as the April Employee of the Month!