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Congratulations on your new employment at Texas State! A new job is an exciting time, and we understand that at times it can also be overwhelming.

During this important transition period, we encourage you to familiarize yourself with the following checklists below, separated by different time frames, to help you prepare for your new role.


New Employee Checklist


Quick Resources

Other helpful resources for you as a new employee are:

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  • The University’s ADA Coordinator is here to help you obtain reasonable accommodations necessary to perform the essential functions of your job. Reach out to our ADA Workplace Accommodations team for more details.

  • AA Division of Academic Affairs

    CEU:  Continuing Education Unit

    EAP:  Employee Assistance Program (Bobcat Balance)

    E-NPO:  Electronic-Non Purchase Order

    ERS:  Employee Retirement System of Texas – Handles insurance benefits for employees

    GAO:  General Accounting Office

    FERPA:  The Family Educational Rights and Privacy Act

    FLSA:  Fair Labor Standards Act

    FMLA:  Family and Medical Leave Act

    FSS:  Division of Finance and Support Services

    GATO:  Gato is the name of Texas State’s web content management system

    GOJA:  Guidelines Oriented Job Analysis

    IT:  Division of Information Technology

    ITAC:  Information Technology Assistance Center

    JCK:  JC Kellam Building

    LBJSC:  LBJ Student Center

    NEW:  New Employee Welcome

    NSNR:  Non Student Non Regular (NSNR):  Hourly temporary staff employee, non-benefits eligible

    OSP:  Office of Sponsored Programs

    OWLS:  Department of Occupational, Workforce, and Leadership Studies

    PACE:  Personalized Academic and Career Exploration

    PCR:  Personnel Change Request

    RRC:  Round Rock Campus

    SA:  Division of Student Affairs

    SAP:   Texas State uses SAP for financial accounting, budgeting, grants, payroll and human resources.

    SLP:  State Longevity Pay

    TRACS:  Web-based system that allows access to shared materials

    TRS:  Teacher Retirement System:  Retirement Benefits

    TSUS:  Texas State University System

    UA:  Division of University Advancement

    ULP:  University Longevity Program

    UPD:  University Police Department

    UPPS:  University Policy and Procedure Statements

    WCI:  Worker’s Compensation Insurance

  • All Texas State employees are required to review the New Employee Notices website within the first 30 days of employment.  

    • Veterans Employment & Support
    • Disabled Veteran Parking Permit – Veterans with a service-connected disability are exempt from paying parking permit fees. You must always register your vehicle with Parking Services, and obtain, and properly display, a Texas State physical or virtual parking permit.  Specific documentation is required. Contact Parking Services for details.
    • Veteran Health Care Leave – If you receive care through the VA during your working hours, this time should be logged as Veteran Health Care Leave (as opposed to Sick Leave, which you would use if receiving care from a civilian provider). Contact our Benefits team if you have questions.