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Families First Coronavirus Response Act (FFCRA) | American Rescue Plan Act (ARPA)

The Families First Coronavirus Response Act (FFCRA) provided two new leave categories that Texas State University made available to all students, staff, and faculty to alleviate some of the work, health, family, and leave challenges posed by the COVID-19 pandemic.

The American Rescue Plan Act (ARPA) allows employers to reinstate these two leave categories (with changes) effective April 1, 2021 through September 30, 2021. Below is a summary of the ARPA provisions and procedures implemented for Texas State employees. Please note, if you are approved to remote work, then you may not be eligible to take the leave provided in this Act.

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  • Effective Dates: April 1, 2021 through September 30, 2021

    Eligible Employees: All Texas State employees including part-time faculty, staff and student workers

    Amount of Leave:

    • Full-time employees: Up to 80 hours
    • Part-time employees: The average number of hours the employee works over a two-week period

    Eligible Reasons: When, due to COVID-19 conditions, an employee is unable to be physically present (or telework within the guidelines of UPPS 04.04.01) and is:

    1. Subject to a federal, state, or local quarantine or isolation order
    2. Advised by a health care provider to self-quarantine
    3. Experiencing COVID-19 symptoms and seeking a medical diagnosis
    4. Caring for an individual subject to an order described in (1) or self-quarantined as described in (2)
    5. Caring for a child whose school or place of care is closed
    6. Experiencing any other substantially similar condition specified by federal or state authorities
    7. Is getting a COVID-19 vaccine
    8. Is recovering from complications due to receiving a COVID-19 vaccine
    9. Is awaiting results of a COVID-19 test or diagnosis for coronavirus

    Rate of Pay for Leave: For reasons numbered (1)-(3) and (7)-(9) on the list above, Texas State will pay the employee’s regular rate of base pay. The maximum amount per day is $511. For situations numbered 4-6 on the list above, Texas State will pay two-thirds of the employee’s regular rate of base pay. The maximum amount per day is $200.

    Procedure: Employees should first discuss their leave request directly with their supervisor and then complete the Emergency Paid Sick Leave form in the SAP Portal Employee Self-Service.

  • Effective Dates: April 1, 2021 through September 30, 2021

    Eligible Employees: All Texas State employees employed for at least 30 calendar days. Includes part time faculty, staff and student workers

    Amount of Leave: Up to 12 weeks

    Eligible Reasons: When, due to COVID-19 conditions, an employee is unable to be physically present (or telework within the guidelines of UPPS 04.04.01) and is:

    1. Subject to a federal, state, or local quarantine or isolation order
    2. Advised by a health care provider to self-quarantine
    3. Experiencing COVID-19 symptoms and seeking a medical diagnosis
    4. Caring for an individual subject to an order described in (1) or self-quarantined as described in (2)
    5. Caring for a child whose school or place of care is closed
    6. Experiencing any other substantially similar condition specified by federal or state authorities
    7. Is getting a COVID-19 vaccine
    8. Is recovering from complications due to receiving a COVID-19 vaccine
    9. Is awaiting results of a COVID-19 test or diagnosis for coronavirus

    Rate of Pay for Leave: For all reasons listed, this leave is paid at two-thirds of the employee’s regular rate of base pay. The maximum amount per day is $200.

    Procedure: Employees should first discuss their leave request directly with their supervisor and then complete the Expanded Family Medical Leave form in the SAP Portal Employee Self-Service.

*Please note that the Department of Labor is in the process of drafting regulations for the ARPA. This guidance may be altered by subsequent statutes, regulations, or institutional needs.


Timekeeping Guidelines

  • Enter the corresponding code for the hours you were absent each day. Time entry will route to your immediate supervisor for approval.Once approved, SAP time evaluation will run nightly and transfer hours for processing on the next payroll cycle. The 2/3 pay will be calculated automatically.

    Attendance & Absence Type

    Reason for Use 

    1022 | "COVID Emer Sick Full Pay"

    • You are subject to a federal, state, or local quarantine or isolation order
    • You are advised by a health care provider to self-quarantine
    • You are experiencing COVID-19 symptoms and are seeking a medical diagnosis
    • You are getting a COVID-19 vaccine
    • You are recovering from complications due to receiving a COVID-19 vaccine
    • You are awaiting results of a COVID-19 test or diagnosis for coronavirus

    1025 | "COVID Emer Sick 2/3 Pay"

    • You are caring for someone subject to quarantine order or advised to self-quarantine 
    • You are caring for your child whose school or place of care is closed
    • You are experiencing any other substantially similar condition specified by federal or state authorities

    1026 | "COVID Expand FMLA"

    • ALL listed reasons up to 12 weeks at 2/3 of your regular rate of pay

    NOTE: Faculty not eligible for regular paid leave benefits do not do time entry and will be handled through a separate process.

  • Enter the corresponding code for the hours you were absent each day. Time entry will route to your immediate supervisor for approval.Once approved, SAP time evaluation will run nightly and transfer hours for processing on the next payroll cycle. The 2/3 pay will be calculated automatically. 

    Attendance and Absence Type

    Reason for Use

    0153 | "COVID Emer Sick Full Hrly"

    • You are subject to a federal, state, or local quarantine or isolation order
    • You are advised by a health care provider to self-quarantine
    • You are experiencing COVID-19 symptoms and are seeking a medical diagnosis
    • You are getting a COVID-19 vaccine
    • You are recovering from complications due to receiving a COVID-19 vaccine
    • You are awaiting results of a COVID-19 test or diagnosis for coronavirus

    0151 | "COVID Emer Sick 2/3 Pay Hrly"

    • You are caring for someone subject to quarantine order or advised to self-quarantine 
    • You are caring for your child whose school or place of care is closed
    • You are experiencing any other substantially similar condition specified by federal or state authorities

    0152 | "COVID Expand FMLA Hrly"

    • ALL listed reasons up to 12 weeks at 2/3 of your regular rate of pay

     

Note: If you make an entry that will exceed your maximum number of hours allocated, you will receive an error message. You must reduce the number of hours under the maximum for the entry to be accepted.You can view your available hours allocated through the SAP Portal. Click on "Time", then the tile labeled "My Leave Balances". Please be aware of payroll cycle cutoff dates published on the Payroll and Tax Compliance Office website.