Leave & Time Reporting
Texas State eligible employees are entitled to several leave programs including sick leave and military leave. Details are outlined below.
Several timekeeping resources are available below to assist you with entering time appropriately.
SAP Updates!
- New look and feel to timesheets
- New functionalities
- Personalize timesheet templates – You can now tailor your timesheet template to display your most frequently used time and leave codes.
- Designate time approval substitutes – Supervisors can grant permission to a substitute to approve time on their behalf. Use the Create Time Approval Substitute tile to assign a temporary substitute to approve time entries.*
- Please note, that this feature is only for time approval and does not impact performance plan routing or replace the need for a supervisor change in org management.
More information and resources coming soon!
Have questions? Please contact the HR Benefits team at hrbenefits@txstate.edu
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Leave Information
- Military Leave Guidelines | Review the guidelines for when Texas State employees take military leave.
- Sick Leave Pool Information | See eligibility requirements for requesting sick leave from the sick leave pool.
- Sick Leave Donation to Individuals - Guidelines | In addition to the sick leave pool, see the requirements for how employees may voluntarily donate sick leave hours to another employee.
- Vacation and Carryover | See how much vacation you are eligible to earn and how much you are allowed to carry over annually.
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Timekeeping Information
- SAP Employee Self-Service Instructions (Hourly) | SAP resource to help hourly employees navigate and use Employee Self Service.
- SAP Employee Self-Service Instructions (Salaried) | SAP resource to help salaried employees navigate and use Employee Self Service.
- SAP Attendance and Absence Codes | List of all attendance and absence codes used to enter the appropriate employee leave time.
- SAP Employee Self-Service Login | SAP login portal.
- SAP Time Reports - ZUTIME and ZNOTIME | Instructions on running reports to track employee time entry.
- Doctoral and Graduate Assistant Timekeeping Guidelines | Use to guide doctoral and graduate assistants through the appropriate method for entering time worked.
Leave and Time Forms
To access forms for leave and time reporting, FMLA, leave approval, and sick leave, go to our forms website and locate the Leave and Time subheading.