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Hiring Manager User Guides

Below you will find resources to help you navigate the PeopleAdmin software.

For information about the Faculty implementation, please contact Faculty Records at 5.3628 or FacultyRecords@txstate.edu.


JOB POSTING

staff job posting users guide power point
Job Posting Users Guide
screening and creating a hiring proposal
Applicant Screening and Creating a Hiring Proposal

When to use this guide?

You will use the Staff Job Posting Users Guide:

  • to initiate the job requisition;
  • to prepare the job posting;
  • and to view posting information. 

Make sure that you are in the blue header in PeopleAdmin.

When to use this guide?

You will use the Applicant Screening and Creating a Hiring Proposal Guide:

  • to review applications;
  • to update applicant statuses;
  • to recommend for hire;
  • and to create the hiring proposal.

Make sure that you are in the blue header in PeopleAdmin.


HIRING MATRIX

hiring matrix tutorial power point
Hiring Matrix Tutorial

When to use this guide?

The hiring matrix is a tool to help you make your hiring decision more efficient. You will use this tool:

  • to evaluate and score applicants;
  • to update applicant status in PeopleAdmin based on the matrix;
  • to upload matrix and required documents prior to submitting a recommendation for hire.

STAFF POSITION MANAGEMENT

staff position management: Request Audit for a New Position power point
Request Audit for a New Position

When to use this guide?

You will use the Request Audit for a Position Guide when a current job title does not exist or when you want to add a new regular position to your budget or organization. You must attach an organizational chart, justification memo and Job Analysis Form (JAF) to the People Admin requisition. These documents must flow through administrative approval channels before HR can audit the proposed position. All new positions must be audited by Human Resources prior to posting a vacancy.

Make sure that you are in the orange header in PeopleAdmin.


staff position management: reclassify an existing position power point
Reclassify an Existing Position

When to use this guide?

You will use the Reclassify an Existing Position Guide to change the title of an existing position. This is done regardless whether the position has an incumbent, or not. An audit may be requested when a position’s job duties change to such an extent that the current title is no longer appropriate and a new title must be used. You must attach an organizational chart, justification memo and Job Analysis Form (JAF) to the People Admin requisition. These documents must flow through administrative approval channels before HR can audit the proposed position. All proposed reclassifications must be audited by Human Resources.

Make sure that you are in the orange header in PeopleAdmin.


staff position management: Promotion/Transfer Requisition power point
Promotion/Transfer Requisition

When to use this guide?

You will use the Promotion/Transfer Requisition Guide if an employee is moving to a higher pay grade or if there is a transfer, a lateral move to the same pay grade.

IMPORTANT: You will need to know the position number of the position the employee is being promoted/transferred to, you will start with the position they are moving to and work backwards.

Make sure that you are in the orange header in the EASY system.


HOME PAGE MAINTENANCE

remove postings from watch list power point
Remove Postings from Watch List

When to use this guide?

You will use the Remove Postings from Watch List Guide to limit the number of postings visible on your home page.