Sample Employment Letters
The following templates are available to hiring managers to help communicate with your applicants and potential candidates through the hiring process.
OFFERING EMPLOYMENT TO APPLICANT
An offer of employment may only be made after Talent Acquisition has approved the recommendation for hire and the criminal background check has been completed successfully. Talent Acquisition will notify the hiring department through the ATS when an offer of employment can be made. Prior to extending an offer of employment please refer to UPPS 04.04.03 Section 10 Section 10.01.
WHAT TO DO ON OR BEFORE THE EMPLOYEE'S FIRST DAY OF WORK
Provide your new hire with the welcome letter below to help them prepare for their first day. Verify with the new employee that they have completed all items on the New Employee Checklist.
HOW TO COMMUNICATE WITH APPLICANTS YOU DO NOT HIRE
(Please note that all applicants will receive an automated email from PeopleAdmin when the position is 'Filled'. It is the responsibility of the hiring department to contact applicants, especially those who were interviewed but not selected.)
Informing applicants about not being selected for a job is crucial for maintaining professional courtesy and respect, enhancing the company's brand reputation, and ensuring a positive candidate experience. This practice not only provides applicants with necessary closure, enabling them to continue their job search, but also helps in building a talent pool for future openings. Transparent communication in the recruitment process is essential for nurturing potential future relationships with applicants.